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2023-03-31-accounts

4[th] Headstone (St. Albans Own) Scout Group AGM Annual Accounts Report – 16 September 2023

Introduction

This report comments on the accounts of 4[th] Headstone (St. Albans Own) Scout Group for the twelve months between 1 April 2022 and 31 March 2023.

Annual accounts must be prepared by each Scout Group in accordance with the current Charity Commission recommended practice and Scouts Association rules. The Group’s accounts take advantage of a dispensation available to small charities, which allow the preparation of accounts according to cash accounting principles, known as “Receipts and Payments Accounts”. This means that accounts only reflect cash in, cash held and cash out of the Groups accounts. No attempt is made to match income and expenditure, neither are accruals or other adjustments made.

When preparing accounts, the Group is required to show not only the financial data for the last twelve months, but also the data for the previous twelve months. This is to allow comparisons to be made and to highlight changes. However, because the Group does not undertake the same activities each year and because income and expenditure can fall into different accounting periods the benefits of comparison are limited.

Receipts and Payments

The receipts and payments statement is a historic record of the resources which have come into and have left the Group over the twelve month period ending on 31 March 2023.

Overall

The overall financial position for the Group during 2022 / 2023 was expenditure in excess of income by £188. In comparison, during 2021/22, income exceeded expenditure by £4,381.

Receipts

The Group had 318 transactions (203 previous year) and recorded total receipts of £32,132 (£25,837 previous year) during the twelve month period. The major sources of revenue were:

Payments

The Group had 123 transactions (68 previous year) and recorded total expenditure of £32,320 (£30,218 previous year) during the twelve month period. The major sources of spending were:

Financial Performance of Camps, Activities and Fundraising

All sections have taken part in more activities and camps this year. Overall, activities and camps created a net balance of -£2,356. This reflected £358 received in advance for camps and activities that took place early in the next year (2023 / 2024) and deposits of £188 paid to the venues. The Groups usual intention is that activities and camps should break even. While activities and camps show a net deficit overall, it should be noted that regular activities during section meetings are financed by subscriptions received for Members of the Group.

A number of fundraising initiatives were undertaken during the year, which collectively raised £8,245. The Summer Fair and the Auction were particularly successful again, respectively generating £4,048 and £2,343 of revenue. The total cost of fundraising initiatives was £3,600, leaving a net revenue of £4,645.

Cash flow

In many respects, cash flow is a more important measure of an organisations financial health than net income or expenditure at a particular point in time. The Group has built up a cash reserve. A cash reserve is maintained in order to cover planned liabilities, such as renewing the flat roofs of the main HQ building and replacement of the external doors and windows, as well as any unplanned liabilities.

Analysis of Funds held at 31 March 2023

The Receipts and Payments Accounts and Summary show a snapshot of the cash available to the Group on 31 March 2023.

Receipts and Payments Account

As the Group operates on cash accounting principles the Account shows the cash available to the Group at 31 March 2023. The Account shows that the Group had £24,606 in the bank, which was available to support Group liabilities and planned expenditure in the future.

The cash balance was made up of £24,794 brought forward from the previous year, less net outgoings of £188 generated during the twelve months between April 2022 and March 2023.

The Group’s Assets

The Group operates on the basis of cash accounting. As a consequence, the Group does not capitalise any of its assets onto the Accounts, but writes them off to Receipts and Payments straight away. These assets include the HQ buildings; furniture and other contents; camping kit and equipment; uniforms and badges.

The Group’s Objectives

The Charity Commission asks all charities to develop their own classifications that best describe their principle charitable activities. The Scout Association recommends that the headings ‘Youth Programme and Activities’ and ‘Adult Support and Training’ should be followed for Receipts and Payments Accounts since for the majority of Groups these descriptions are the most appropriate.

Jane Spencer-Davis and Mark Outtrim Joint Treasurers

4[th] Headstone (St. Albans Own) Scout Group

4th Headstone (St. Albans Own) Scout Group Receipts & Payments Account Summary for the period ended 31 March 2023

2022/23
2021/22
Unrestricted funds
Unrestricted funds
£
£
Total receipts for the year(see page 2)
32,132
25,837
Total payments for the year(see page 3)
32,320
30,218
Net (outgoings) incomings for the year
(188)
(4,381)
Cash, bank and similar funds brought forward
24,794
29,175
Cash, bank and similar funds carried forward
£24,606
£24,794
2022/23
2021/22
Unrestricted funds
Unrestricted funds
£
£
Total receipts for the year(see page 2)
32,132
25,837
Total payments for the year(see page 3)
32,320
30,218
Net (outgoings) incomings for the year
(188)
(4,381)
Cash, bank and similar funds brought forward
24,794
29,175
Cash, bank and similar funds carried forward
£24,606
£24,794
2022/23
2021/22
Unrestricted funds
Unrestricted funds
£
£
Total receipts for the year(see page 2)
32,132
25,837
Total payments for the year(see page 3)
32,320
30,218
Net (outgoings) incomings for the year
(188)
(4,381)
Cash, bank and similar funds brought forward
24,794
29,175
Cash, bank and similar funds carried forward
£24,606
£24,794
25,837
30,218
(4,381)
29,175
£24,794

The above account and accompanying statement of assets and liabilities were approved by the Trustees on 13 September 2023 and signed on their behalf by:-

Mark Outtrim (Trustee)

David Jolliff (Trustee & Chairman)

Page 1

4th Headstone (St. Albans Own) Scout Group Receipts and Payments Account

Year start date Year start date Year end date
For the
year from
01-Apr-22 To 31-Mar-23
Receipts and payments
Receipts 2022/2023
Unrestricted funds
£
10,995.02
5,459.25
-
5,535.77
750.00
1,400.00
1,580.20
9,265.97
-
-
745.15
4,048.44
2,342.87
867.02
242.00
8,245.48
138.65
-
138.65
13,346.15
163.51
897.10
75.00
2021/2022
Unrestricted funds
£
Donations, legacies and similar income
Membershipsubscriptions 10,995.02 9,480.77
Less Membershipsubscriptionspaid on(National/County) 5,459.25
-
3,996.75
-
Net membershipsubscriptions retained 5,535.77 5,484.02
Donations 750.00 -
Jack Petcheyaward 1,400.00 -
Gift Aid 1,580.20 -
Subtotal 9,265.97 5,484.02
Grants
Covid Support Grant - 11,625.00
Subtotal - 11,625.00
Fundraising (gross)
Other Fundraising 745.15 199.00
Summer Fair 4,048.44 -
Auction 2,342.87 1,390.39
Quiz 867.02 -
Raffle 242.00 648.50
Subtotal 8,245.48 2,237.89
Investment income
Bank interest 138.65 3.49
PropertyRent income - -
Subtotal 138.65 3.49
Other receipts
Camps 13,346.15 1,471.13
Uniform and Badges 163.51 -
Activities 897.10 5,015.25
Other 75.00 -
Subtotal 14,481.76 6,486.38
Total Gross Income
Asset and investment sales, etc.
Total receipts
32,131.86 25,836.78
-
-
32,131.86 25,836.78

Page 2

4th Headstone (St. Albans Own) Scout Group Receipts and Payments Account

Year start date Year start date Year end date
For the
year from
01-Apr-22 To 31-Mar-23
Receipts and payments
Payments 2022/23
Unrestricted funds
£
-
-
2,213.68
1,327.18
281.70
3,822.56
6,051.26
400.00
5,121.64
299.57
10,548.64
1,808.35
38.80
-
60.00
569.22
24,897.48
-
2,655.83
622.06
322.29
-
2021/22
Unrestricted funds
£
Premises
Improvements - 7,669.46
Water snd Sewerage - 867.99
Electricityand Gas 2,213.68 1,461.59
Insurance 1,327.18 1,073.68
Repairs and Renewals 281.70 10,007.55
Subtotal 3,822.56 21,080.27
Charitable Payments
Youthprogramme and activities 6,051.26 3,703.28
Adult support and training 400.00 370.00
Materials and equipment 5,121.64 2383.23
Printing postage stationary& Online Youth Manager 299.57 0
Campcosts 10,548.64 1,721.93
Uniforms and Badges 1,808.35 887.13
AGM and trustee expenses 38.80 52.87
Bank charges - 19
Gifts 60.00 0.00
Other 569.22 0.00
Subtotal 24,897.48 9,137.44
Fundraising expenses
Other Fundraising - -
Summer Fair 2,655.83
Auction 622.06 -
Quiz 322.29 -
Raffle - -
Subtotal 3,600.18 -
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
32,320.22 30,217.71
-
-
32,320.22 30,217.71

Page 3

4th Headstone (St. Albans Own) Scout Group

Statement of Assets & Liabilities at 31 March 2023

2022/23 2022/23 2022/23 2021/22 2021/22
£ £
MONETARY ASSETSCash, bank & similar funds
Bank Current Account
Business Reserve Account
Cash
OTHER MONETARY ASSETS
Subscriptions receivable after year end
197 100
24,409 24,694
0 0
24,606 24,794
0
188
0
1,000
0
1,000
0
Deposits paid for camps 225
NON-MONETARY ASSETSAssets for Charity's own use
Land and buildings (Nominal value)
Scouting equipment, furniture, etc.
INSURANCE VALUE
0
1,000
0
1,000
51
358
0
409
£0
£0
Group Buildings - £417,000;
Equipment and Contents - £20,300
LIABILITIESThose due within one year
Accounts not yet paid
Contributions received for camps
LIABILITIESThose payable after one year
CONTINGENT LIABILITIES AND FUTURE
OBLIGATIONS
116
1,939
0
2055
£0
£0

Page 4

Indcpcndent Examinor's Report to the Triistees of thc 4th Headstone (St. Albans Own) Scout Group I row oli Ihc aCC4xiiils of Ili¢ 4111 E1C￿dStonQ Isi. AlbAns Oiviil ScoEIt Groiip foi. Ili¢ ycai. ended 31st Moi'ch 2023. Ivliich ¢oihprise thy siaiellieiii ofTrii)niKittl A¢i1vil￿$ aiid Ilie SINteinent olAsset5 aiid Liabiliti￿ sel out (xi kkng¥s I to4 Tliis repoil ib iiiiidL XLblely lu I1￿. li￿s￿L￿S 111 uL'wixlniI￿ %vittI Sec'tioii 145 uftlie cl￿rItIL5 ALI 2011. My ivi)J'k li&£ been iiiidatakeii 50 IIiAr I iiiighl slnle lo IliecliAYity's Inislees Iliose rn2tters tliat l reqiiired ID stale io theJii iii Bii lildepende￿I Exaniinri s r¢porl niid for oilicr Iwri)os¢.To Ihc full￿1 cxlciil p¢rMItt￿ by law, I do iiol acccpt oi. Nswnic r¢5yonsibility Res1)ectlvc i￿1)￿￿1b1[ltlO￿ ofTl.￿stIo￿ fi xaiiilrler. Th¢ Scoiit ￿[￿lP,5 trLisltts r¢sW￿$[bI¢ foi. Ilir i)rcwi1'atioi) ot Ihc Nccoiiiits. 11icy ¢(HiSidcr tlIHI ali audit is Iiot svqiiii'rd i}e￿ed. It 1$ Iny re%pDn%ibility lo-. To fnlloiv Ilie i)IDcediires laid dowii in Ilie Ci¢iieral T)Tr￿tiO￿s given l)y lh¢ fhRrily C.ominissioDA's lundei. Seclioii 14515Xbl ofihc Cli?rili¢y A¢ii', ai Bs5s ofliJdepeJidtri IGx#mLnEJ' 8 rtporl y exfjiiiiiiotloll Wn5 Larrieil oiil IJJ nLYordaiice willi ￿le Geijtrixl DirectiL}i￿ giveii by Clwily e￿illi71S510lIcys. Ali exalliinalion iiicliides 8 revi&ii ot'ihe Accoiiiilimg IEcords kepl by the tiroiip and n cotnpArison ot the accoiints pYesenlEd viili Ihosc rwords. eXplai￿110r￿s fi'oiii yoii as Ii'iisiees Coneei'illiig aiiy sii¢li iiiallws. -1 I￿ i?I'wedLiirs LiiidM4k¢Ji do iioi provid¢ all ilie eviden¢¢ n iviili tny ekiminaiioii, iio matter ha%¢oiiie l(> Iny nttenlioii-. vhicli nlo 1woii#blr ¢8115c li) brli#vc IIIHI iii ally IlmlLiial rc5rrtf Il* r¢quirc1iie￿ts tn keep yco)iiiitiiig r¢¢01￿8 in a¢¢i)thiice ivitli Seclioii 130 of Ili¢ Lli81ili¢s Act; 3iid to nccouiils ivliicli Rccord iyilh tlie accoiintiiig reco1￿5 niid coii)ply ivilh the accoiiiiting tV¢lLiiIEm¥ii13vfihe CIIthTiliw A¥1 I￿ve li(4 heen Mi¢t,' oi, to ivliich, ii) ￿lY opinloii. atteiiii(Hi sliould kdraivn iii order lo eiiuble a proper ￿}￿lE￿taildlIi80f.the accounts to bÈ Te￿Ched. Nallie.. Roy me1(e￿.￿ClIef BACC, CA 34 Eliii¢i't>ft Ci'es¢¢iii, H￿1).01¥, Mtddx. HA2 6HN Aildir55'. Dolo.. lilili Seplcillbcr 2023

4th Headstone (St. Albans Own) Scout Group Receipts & Payments Account Summary for the period ended 31 March 2023

2022/23
2021/22
Unrestricted funds
Unrestricted funds
£
£
Total receipts for the year(see page 2)
32,132
25,837
Total payments for the year(see page 3)
32,320
30,218
Net (outgoings) incomings for the year
(188)
(4,381)
Cash, bank and similar funds brought forward
24,794
29,175
Cash, bank and similar funds carried forward
£24,606
£24,794
2022/23
2021/22
Unrestricted funds
Unrestricted funds
£
£
Total receipts for the year(see page 2)
32,132
25,837
Total payments for the year(see page 3)
32,320
30,218
Net (outgoings) incomings for the year
(188)
(4,381)
Cash, bank and similar funds brought forward
24,794
29,175
Cash, bank and similar funds carried forward
£24,606
£24,794
2022/23
2021/22
Unrestricted funds
Unrestricted funds
£
£
Total receipts for the year(see page 2)
32,132
25,837
Total payments for the year(see page 3)
32,320
30,218
Net (outgoings) incomings for the year
(188)
(4,381)
Cash, bank and similar funds brought forward
24,794
29,175
Cash, bank and similar funds carried forward
£24,606
£24,794
25,837
30,218
(4,381)
29,175
£24,794

The above account and accompanying statement of assets and liabilities were approved by the Trustees on 13 September 2023 and signed on their behalf by:-

Mark Outtrim (Trustee)

David Jolliff (Trustee & Chairman)

Page 1

4th Headstone (St. Albans Own) Scout Group Receipts and Payments Account

Year start date Year start date Year end date
For the
year from
01-Apr-22 To 31-Mar-23
Receipts and payments
Receipts 2022/2023
Unrestricted funds
£
10,995.02
5,459.25
-
5,535.77
750.00
1,400.00
1,580.20
9,265.97
-
-
745.15
4,048.44
2,342.87
867.02
242.00
8,245.48
138.65
-
138.65
13,346.15
163.51
897.10
75.00
2021/2022
Unrestricted funds
£
Donations, legacies and similar income
Membershipsubscriptions 10,995.02 9,480.77
Less Membershipsubscriptionspaid on(National/County) 5,459.25
-
3,996.75
-
Net membershipsubscriptions retained 5,535.77 5,484.02
Donations 750.00 -
Jack Petcheyaward 1,400.00 -
Gift Aid 1,580.20 -
Subtotal 9,265.97 5,484.02
Grants
Covid Support Grant - 11,625.00
Subtotal - 11,625.00
Fundraising (gross)
Other Fundraising 745.15 199.00
Summer Fair 4,048.44 -
Auction 2,342.87 1,390.39
Quiz 867.02 -
Raffle 242.00 648.50
Subtotal 8,245.48 2,237.89
Investment income
Bank interest 138.65 3.49
PropertyRent income - -
Subtotal 138.65 3.49
Other receipts
Camps 13,346.15 1,471.13
Uniform and Badges 163.51 -
Activities 897.10 5,015.25
Other 75.00 -
Subtotal 14,481.76 6,486.38
Total Gross Income
Asset and investment sales, etc.
Total receipts
32,131.86 25,836.78
-
-
32,131.86 25,836.78

Page 2

4th Headstone (St. Albans Own) Scout Group Receipts and Payments Account

Year start date Year start date Year end date
For the
year from
01-Apr-22 To 31-Mar-23
Receipts and payments
Payments 2022/23
Unrestricted funds
£
-
-
2,213.68
1,327.18
281.70
3,822.56
6,051.26
400.00
5,121.64
299.57
10,548.64
1,808.35
38.80
-
60.00
569.22
24,897.48
-
2,655.83
622.06
322.29
-
2021/22
Unrestricted funds
£
Premises
Improvements - 7,669.46
Water snd Sewerage - 867.99
Electricityand Gas 2,213.68 1,461.59
Insurance 1,327.18 1,073.68
Repairs and Renewals 281.70 10,007.55
Subtotal 3,822.56 21,080.27
Charitable Payments
Youthprogramme and activities 6,051.26 3,703.28
Adult support and training 400.00 370.00
Materials and equipment 5,121.64 2383.23
Printing postage stationary& Online Youth Manager 299.57 0
Campcosts 10,548.64 1,721.93
Uniforms and Badges 1,808.35 887.13
AGM and trustee expenses 38.80 52.87
Bank charges - 19
Gifts 60.00 0.00
Other 569.22 0.00
Subtotal 24,897.48 9,137.44
Fundraising expenses
Other Fundraising - -
Summer Fair 2,655.83
Auction 622.06 -
Quiz 322.29 -
Raffle - -
Subtotal 3,600.18 -
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
32,320.22 30,217.71
-
-
32,320.22 30,217.71

Page 3

4th Headstone (St. Albans Own) Scout Group

Statement of Assets & Liabilities at 31 March 2023

2022/23 2022/23 2022/23 2021/22 2021/22
£ £
MONETARY ASSETSCash, bank & similar funds
Bank Current Account
Business Reserve Account
Cash
OTHER MONETARY ASSETS
Subscriptions receivable after year end
197 100
24,409 24,694
0 0
24,606 24,794
0
188
0
1,000
0
1,000
0
Deposits paid for camps 225
NON-MONETARY ASSETSAssets for Charity's own use
Land and buildings (Nominal value)
Scouting equipment, furniture, etc.
INSURANCE VALUE
0
1,000
0
1,000
51
358
0
409
£0
£0
Group Buildings - £417,000;
Equipment and Contents - £20,300
LIABILITIESThose due within one year
Accounts not yet paid
Contributions received for camps
LIABILITIESThose payable after one year
CONTINGENT LIABILITIES AND FUTURE
OBLIGATIONS
116
1,939
0
2055
£0
£0

Page 4

Indcpcndent Examinor's Report to the Triistees of thc 4th Headstone (St. Albans Own) Scout Group I row oli Ihc aCC4xiiils of Ili¢ 4111 E1C￿dStonQ Isi. AlbAns Oiviil ScoEIt Groiip foi. Ili¢ ycai. ended 31st Moi'ch 2023. Ivliich ¢oihprise thy siaiellieiii ofTrii)niKittl A¢i1vil￿$ aiid Ilie SINteinent olAsset5 aiid Liabiliti￿ sel out (xi kkng¥s I to4 Tliis repoil ib iiiiidL XLblely lu I1￿. li￿s￿L￿S 111 uL'wixlniI￿ %vittI Sec'tioii 145 uftlie cl￿rItIL5 ALI 2011. My ivi)J'k li&£ been iiiidatakeii 50 IIiAr I iiiighl slnle lo IliecliAYity's Inislees Iliose rn2tters tliat l reqiiired ID stale io theJii iii Bii lildepende￿I Exaniinri s r¢porl niid for oilicr Iwri)os¢.To Ihc full￿1 cxlciil p¢rMItt￿ by law, I do iiol acccpt oi. Nswnic r¢5yonsibility Res1)ectlvc i￿1)￿￿1b1[ltlO￿ ofTl.￿stIo￿ fi xaiiilrler. Th¢ Scoiit ￿[￿lP,5 trLisltts r¢sW￿$[bI¢ foi. Ilir i)rcwi1'atioi) ot Ihc Nccoiiiits. 11icy ¢(HiSidcr tlIHI ali audit is Iiot svqiiii'rd i}e￿ed. It 1$ Iny re%pDn%ibility lo-. To fnlloiv Ilie i)IDcediires laid dowii in Ilie Ci¢iieral T)Tr￿tiO￿s given l)y lh¢ fhRrily C.ominissioDA's lundei. Seclioii 14515Xbl ofihc Cli?rili¢y A¢ii', ai Bs5s ofliJdepeJidtri IGx#mLnEJ' 8 rtporl y exfjiiiiiiotloll Wn5 Larrieil oiil IJJ nLYordaiice willi ￿le Geijtrixl DirectiL}i￿ giveii by Clwily e￿illi71S510lIcys. Ali exalliinalion iiicliides 8 revi&ii ot'ihe Accoiiiilimg IEcords kepl by the tiroiip and n cotnpArison ot the accoiints pYesenlEd viili Ihosc rwords. eXplai￿110r￿s fi'oiii yoii as Ii'iisiees Coneei'illiig aiiy sii¢li iiiallws. -1 I￿ i?I'wedLiirs LiiidM4k¢Ji do iioi provid¢ all ilie eviden¢¢ n iviili tny ekiminaiioii, iio matter ha%¢oiiie l(> Iny nttenlioii-. vhicli nlo 1woii#blr ¢8115c li) brli#vc IIIHI iii ally IlmlLiial rc5rrtf Il* r¢quirc1iie￿ts tn keep yco)iiiitiiig r¢¢01￿8 in a¢¢i)thiice ivitli Seclioii 130 of Ili¢ Lli81ili¢s Act; 3iid to nccouiils ivliicli Rccord iyilh tlie accoiintiiig reco1￿5 niid coii)ply ivilh the accoiiiiting tV¢lLiiIEm¥ii13vfihe CIIthTiliw A¥1 I￿ve li(4 heen Mi¢t,' oi, to ivliich, ii) ￿lY opinloii. atteiiii(Hi sliould kdraivn iii order lo eiiuble a proper ￿}￿lE￿taildlIi80f.the accounts to bÈ Te￿Ched. Nallie.. Roy me1(e￿.￿ClIef BACC, CA 34 Eliii¢i't>ft Ci'es¢¢iii, H￿1).01¥, Mtddx. HA2 6HN Aildir55'. Dolo.. lilili Seplcillbcr 2023