## **4[th] Headstone (St. Albans Own) Scout Group AGM Annual Accounts Report – 16 September 2023** 

## **Introduction** 

This report comments on the accounts of 4[th] Headstone (St. Albans Own) Scout Group for the twelve months between 1 April 2022 and 31 March 2023. 

Annual accounts must be prepared by each Scout Group in accordance with the current Charity Commission recommended practice and Scouts Association rules.  The Group’s accounts take advantage of a dispensation available to small charities, which allow the preparation of accounts according to cash accounting principles, known as “Receipts and Payments Accounts”.  This means that accounts only reflect cash in, cash held and cash out of the Groups accounts.  No attempt is made to match income and expenditure, neither are accruals or other adjustments made. 

When preparing accounts, the Group is required to show not only the financial data for the last twelve months, but also the data for the previous twelve months.  This is to allow comparisons to be made and to highlight changes.  However, because the Group does not undertake the same activities each year and because income and expenditure can fall into different accounting periods the benefits of comparison are limited. 

## **Receipts and Payments** 

The receipts and payments statement is a historic record of the resources which have come into and have left the Group over the twelve month period ending on 31 March 2023. 

## **Overall** 

The overall financial position for the Group during 2022 / 2023 was expenditure in excess of income by £188. In comparison, during 2021/22, income exceeded expenditure by £4,381. 

## **Receipts** 

The Group had 318 transactions (203 previous year) and recorded total receipts of £32,132 (£25,837 previous year) during the twelve month period. The major sources of revenue were: 

- Subscriptions for Members; 

- Contributions to activities and camps; 

- Summer Fair; 

- Auction; 

- Gift Aid; 

- Jack Petchey Award 

- Quiz 

## **Payments** 

The Group had 123 transactions (68 previous year) and recorded total expenditure of £32,320 (£30,218 previous year) during the twelve month period. The major sources of spending were: 

- Subscriptions to the national and county Scouts associations for 2023; 



- Youth programme, activities and camps; 

- Buildings and contents insurance for the Scout hut and equipment; 

- Utilities – Electricity and gas; 

- Uniforms and badges; 

- Materials and equipment – Including tables, chairs, kitchen equipment, tents, pioneering equipment; and 

- Summer Fair expenses 

## **Financial Performance of Camps, Activities and Fundraising** 

All sections have taken part in more activities and camps this year. Overall, activities and camps created a net balance of -£2,356.  This reflected £358 received in advance for camps and activities that took place early in the next year (2023 / 2024) and deposits of £188 paid to the venues.  The Groups usual intention is that activities and camps should break even. While activities and camps show a net deficit overall, it should be noted that regular activities during section meetings are financed by subscriptions received for Members of the Group. 

A number of fundraising initiatives were undertaken during the year, which collectively raised £8,245. The Summer Fair and the Auction were particularly successful again, respectively generating £4,048 and £2,343 of revenue.  The total cost of fundraising initiatives was £3,600, leaving a net revenue of £4,645. 

## **Cash flow** 

In many respects, cash flow is a more important measure of an organisations financial health than net income or expenditure at a particular point in time. The Group has built up a cash reserve.  A cash reserve is maintained in order to cover planned liabilities, such as renewing the flat roofs of the main HQ building and replacement of the external doors and windows, as well as any unplanned liabilities. 

## **Analysis of Funds held at 31 March 2023** 

The Receipts and Payments Accounts and Summary show a snapshot of the cash available to the Group on 31 March 2023. 

## **Receipts and Payments Account** 

As the Group operates on cash accounting principles the Account shows the cash available to the Group at 31 March 2023.  The Account shows that the Group had £24,606 in the bank, which was available to support Group liabilities and planned expenditure in the future. 

The cash balance was made up of £24,794 brought forward from the previous year, less net outgoings of £188 generated during the twelve months between April 2022 and March 2023. 



## **The Group’s Assets** 

The Group operates on the basis of cash accounting.  As a consequence, the Group does not capitalise any of its assets onto the Accounts, but writes them off to Receipts and Payments straight away.  These assets include the HQ buildings; furniture and other contents; camping kit and equipment; uniforms and badges. 

## **The Group’s Objectives** 

The Charity Commission asks all charities to develop their own classifications that best describe their principle charitable activities. The Scout Association recommends that the headings ‘Youth Programme and Activities’ and ‘Adult Support and Training’ should be followed for Receipts and Payments Accounts since for the majority of Groups these descriptions are the most appropriate. 

**Jane Spencer-Davis and Mark Outtrim Joint Treasurers** 

**4[th] Headstone (St. Albans Own) Scout Group** 



## **4th Headstone (St. Albans Own) Scout Group Receipts & Payments Account Summary for the period ended 31 March 2023** 

|**2022/23**<br>**2021/22**<br>Unrestricted funds<br>Unrestricted funds<br>**£**<br>**£**<br>**Total receipts for the year(see page 2)**<br>32,132<br>25,837<br>**Total payments for the year(see page 3)**<br>32,320<br>30,218<br>**Net (outgoings)  incomings for the year**<br>(188)<br>(4,381)<br>**Cash, bank and similar funds brought forward**<br>24,794<br>29,175<br>**Cash, bank and similar funds carried forward**<br>**£24,606**<br>**£24,794**|**2022/23**<br>**2021/22**<br>Unrestricted funds<br>Unrestricted funds<br>**£**<br>**£**<br>**Total receipts for the year(see page 2)**<br>32,132<br>25,837<br>**Total payments for the year(see page 3)**<br>32,320<br>30,218<br>**Net (outgoings)  incomings for the year**<br>(188)<br>(4,381)<br>**Cash, bank and similar funds brought forward**<br>24,794<br>29,175<br>**Cash, bank and similar funds carried forward**<br>**£24,606**<br>**£24,794**|**2022/23**<br>**2021/22**<br>Unrestricted funds<br>Unrestricted funds<br>**£**<br>**£**<br>**Total receipts for the year(see page 2)**<br>32,132<br>25,837<br>**Total payments for the year(see page 3)**<br>32,320<br>30,218<br>**Net (outgoings)  incomings for the year**<br>(188)<br>(4,381)<br>**Cash, bank and similar funds brought forward**<br>24,794<br>29,175<br>**Cash, bank and similar funds carried forward**<br>**£24,606**<br>**£24,794**|
|---|---|---|
|||25,837<br>30,218|
||||
|||(4,381)|
|||29,175<br>**£24,794**|
||||



The above account and accompanying statement of assets and liabilities were approved by the Trustees on 13 September 2023 and signed on their behalf by:- 

Mark Outtrim (Trustee) 


David Jolliff (Trustee & Chairman) 


Page 1 



## **4th Headstone (St. Albans Own) Scout Group Receipts and Payments Account** 

|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the**<br>**year from**|**01-Apr-22**|**To**|**31-Mar-23**|
||||||
|Receipts and payments|||||
|**Receipts**||**2022/2023**<br>Unrestricted funds<br>**£**<br>10,995.02<br>5,459.25<br>-<br>5,535.77<br>750.00<br>1,400.00<br>1,580.20<br>9,265.97<br>-<br>-<br>745.15<br>4,048.44<br>2,342.87<br>867.02<br>242.00<br>8,245.48<br>138.65<br>-<br>138.65<br>13,346.15<br>163.51<br>897.10<br>75.00||**2021/2022**<br>Unrestricted funds<br>**£**|
|**Donations, legacies and similar income**|||||
|Membershipsubscriptions||10,995.02||9,480.77|
|Less Membershipsubscriptionspaid on(National/County)||5,459.25<br>-||3,996.75<br>-|
|Net membershipsubscriptions retained||5,535.77||5,484.02|
|Donations||750.00||-|
|Jack Petcheyaward||1,400.00||-|
|Gift Aid||1,580.20||-|
|**Subtotal**||9,265.97||5,484.02|
|**Grants**|||||
|Covid Support Grant||-||11,625.00|
|**Subtotal**||-||11,625.00|
|**Fundraising (gross)**|||||
|Other Fundraising||745.15||199.00|
|Summer Fair||4,048.44||-|
|Auction||2,342.87||1,390.39|
|Quiz||867.02||-|
|Raffle||242.00||648.50|
||||||
|**Subtotal**||8,245.48||2,237.89|
|**Investment income**|||||
|Bank interest||138.65||3.49|
|PropertyRent income||-||-|
|**Subtotal**||138.65||3.49|
|**Other receipts**|||||
|Camps||13,346.15||1,471.13|
|Uniform and Badges||163.51||-|
|Activities||897.10||5,015.25|
|Other||75.00||-|
|**Subtotal**||14,481.76||6,486.38|
|**_Total Gross Income_**<br>**Asset and investment sales, etc.**<br>**_Total receipts_**|||||
|||32,131.86||25,836.78|
|||-|||
|||||-|
||||||
|||32,131.86||25,836.78|



Page 2 



## **4th Headstone (St. Albans Own) Scout Group Receipts and Payments Account** 

|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the**<br>**year from**|**01-Apr-22**|**To**|**31-Mar-23**|
||||||
|Receipts and payments|||||
|**Payments**||**2022/23**<br>Unrestricted funds<br>**£**<br>-<br>-<br>2,213.68<br>1,327.18<br>281.70<br>3,822.56<br>6,051.26<br>400.00<br>5,121.64<br>299.57<br>10,548.64<br>1,808.35<br>38.80<br>-<br>60.00<br>569.22<br>24,897.48<br>-<br>2,655.83<br>622.06<br>322.29<br>-||**2021/22**<br>Unrestricted funds<br>**£**|
|**Premises**|||||
|Improvements||-||7,669.46|
|Water snd Sewerage||-||867.99|
|Electricityand Gas||2,213.68||1,461.59|
|Insurance||1,327.18||1,073.68|
|Repairs and Renewals||281.70||10,007.55|
|**Subtotal**||3,822.56||21,080.27|
|**Charitable Payments**|||||
|Youthprogramme and activities||6,051.26||3,703.28|
|Adult support and training||400.00||370.00|
|Materials and equipment||5,121.64||2383.23|
|Printing postage stationary& Online Youth Manager||299.57||0|
|Campcosts||10,548.64||1,721.93|
|Uniforms and Badges||1,808.35||887.13|
|AGM and trustee expenses||38.80||52.87|
|Bank charges||-||19|
|Gifts||60.00||0.00|
|Other||569.22||0.00|
|**Subtotal**||24,897.48||9,137.44|
|**Fundraising expenses**|||||
|Other Fundraising||-||-|
|Summer Fair||2,655.83|||
|Auction||622.06||-|
|Quiz||322.29||-|
|Raffle||-||-|
|**Subtotal**||3,600.18||-|
|**_Total Gross Expenditure_**<br>**Asset and investment purchases, etc.**<br>**_Total payments_**|||||
|||32,320.22||30,217.71|
|||-|||
|||||-|
||||||
|||32,320.22||30,217.71|



Page 3 



## **4th Headstone (St. Albans Own) Scout Group** 

## **Statement of Assets & Liabilities at 31 March 2023** 

||**2022/23**|**2022/23**|**2022/23**|**2021/22**|**2021/22**|
|---|---|---|---|---|---|
|||||||
||£|||£||
|**MONETARY ASSETS**Cash, bank & similar funds<br>Bank Current Account<br>Business Reserve Account<br>Cash<br>**OTHER MONETARY ASSETS**<br>Subscriptions receivable after year end||||||
||197|||100||
||24,409|||24,694||
||0|||0||
||**24,606**|||**24,794**||
|||0<br>188<br>0<br>1,000<br>0<br>**1,000**|||0|
|Deposits paid for camps|||||225|
|**NON-MONETARY ASSETS**Assets for Charity's own use<br>Land and buildings (Nominal value)<br>Scouting equipment, furniture, etc.<br>**INSURANCE VALUE**|||||0<br>1,000<br>0<br>**1,000**|
|||51<br>358<br>0<br>**409**<br>**£0**<br>**£0**||||
|Group Buildings - £417,000;<br>Equipment and Contents - £20,300||||||
|||||||
|**LIABILITIES**Those due within one year<br>Accounts not yet paid<br>Contributions received for camps<br>**LIABILITIES**Those payable after one year<br>**CONTINGENT LIABILITIES AND FUTURE**<br>**OBLIGATIONS**|||||116<br>1,939<br>0<br>**2055**<br>**£0**<br>**£0**|



Page 4 



Indcpcndent Examinor's Report to the Triistees of thc
4th Headstone (St. Albans Own) Scout Group
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## **4th Headstone (St. Albans Own) Scout Group Receipts & Payments Account Summary for the period ended 31 March 2023** 

|**2022/23**<br>**2021/22**<br>Unrestricted funds<br>Unrestricted funds<br>**£**<br>**£**<br>**Total receipts for the year(see page 2)**<br>32,132<br>25,837<br>**Total payments for the year(see page 3)**<br>32,320<br>30,218<br>**Net (outgoings)  incomings for the year**<br>(188)<br>(4,381)<br>**Cash, bank and similar funds brought forward**<br>24,794<br>29,175<br>**Cash, bank and similar funds carried forward**<br>**£24,606**<br>**£24,794**|**2022/23**<br>**2021/22**<br>Unrestricted funds<br>Unrestricted funds<br>**£**<br>**£**<br>**Total receipts for the year(see page 2)**<br>32,132<br>25,837<br>**Total payments for the year(see page 3)**<br>32,320<br>30,218<br>**Net (outgoings)  incomings for the year**<br>(188)<br>(4,381)<br>**Cash, bank and similar funds brought forward**<br>24,794<br>29,175<br>**Cash, bank and similar funds carried forward**<br>**£24,606**<br>**£24,794**|**2022/23**<br>**2021/22**<br>Unrestricted funds<br>Unrestricted funds<br>**£**<br>**£**<br>**Total receipts for the year(see page 2)**<br>32,132<br>25,837<br>**Total payments for the year(see page 3)**<br>32,320<br>30,218<br>**Net (outgoings)  incomings for the year**<br>(188)<br>(4,381)<br>**Cash, bank and similar funds brought forward**<br>24,794<br>29,175<br>**Cash, bank and similar funds carried forward**<br>**£24,606**<br>**£24,794**|
|---|---|---|
|||25,837<br>30,218|
||||
|||(4,381)|
|||29,175<br>**£24,794**|
||||



The above account and accompanying statement of assets and liabilities were approved by the Trustees on 13 September 2023 and signed on their behalf by:- 

Mark Outtrim (Trustee) 


David Jolliff (Trustee & Chairman) 


Page 1 



## **4th Headstone (St. Albans Own) Scout Group Receipts and Payments Account** 

|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the**<br>**year from**|**01-Apr-22**|**To**|**31-Mar-23**|
||||||
|Receipts and payments|||||
|**Receipts**||**2022/2023**<br>Unrestricted funds<br>**£**<br>10,995.02<br>5,459.25<br>-<br>5,535.77<br>750.00<br>1,400.00<br>1,580.20<br>9,265.97<br>-<br>-<br>745.15<br>4,048.44<br>2,342.87<br>867.02<br>242.00<br>8,245.48<br>138.65<br>-<br>138.65<br>13,346.15<br>163.51<br>897.10<br>75.00||**2021/2022**<br>Unrestricted funds<br>**£**|
|**Donations, legacies and similar income**|||||
|Membershipsubscriptions||10,995.02||9,480.77|
|Less Membershipsubscriptionspaid on(National/County)||5,459.25<br>-||3,996.75<br>-|
|Net membershipsubscriptions retained||5,535.77||5,484.02|
|Donations||750.00||-|
|Jack Petcheyaward||1,400.00||-|
|Gift Aid||1,580.20||-|
|**Subtotal**||9,265.97||5,484.02|
|**Grants**|||||
|Covid Support Grant||-||11,625.00|
|**Subtotal**||-||11,625.00|
|**Fundraising (gross)**|||||
|Other Fundraising||745.15||199.00|
|Summer Fair||4,048.44||-|
|Auction||2,342.87||1,390.39|
|Quiz||867.02||-|
|Raffle||242.00||648.50|
||||||
|**Subtotal**||8,245.48||2,237.89|
|**Investment income**|||||
|Bank interest||138.65||3.49|
|PropertyRent income||-||-|
|**Subtotal**||138.65||3.49|
|**Other receipts**|||||
|Camps||13,346.15||1,471.13|
|Uniform and Badges||163.51||-|
|Activities||897.10||5,015.25|
|Other||75.00||-|
|**Subtotal**||14,481.76||6,486.38|
|**_Total Gross Income_**<br>**Asset and investment sales, etc.**<br>**_Total receipts_**|||||
|||32,131.86||25,836.78|
|||-|||
|||||-|
||||||
|||32,131.86||25,836.78|



Page 2 



## **4th Headstone (St. Albans Own) Scout Group Receipts and Payments Account** 

|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the**<br>**year from**|**01-Apr-22**|**To**|**31-Mar-23**|
||||||
|Receipts and payments|||||
|**Payments**||**2022/23**<br>Unrestricted funds<br>**£**<br>-<br>-<br>2,213.68<br>1,327.18<br>281.70<br>3,822.56<br>6,051.26<br>400.00<br>5,121.64<br>299.57<br>10,548.64<br>1,808.35<br>38.80<br>-<br>60.00<br>569.22<br>24,897.48<br>-<br>2,655.83<br>622.06<br>322.29<br>-||**2021/22**<br>Unrestricted funds<br>**£**|
|**Premises**|||||
|Improvements||-||7,669.46|
|Water snd Sewerage||-||867.99|
|Electricityand Gas||2,213.68||1,461.59|
|Insurance||1,327.18||1,073.68|
|Repairs and Renewals||281.70||10,007.55|
|**Subtotal**||3,822.56||21,080.27|
|**Charitable Payments**|||||
|Youthprogramme and activities||6,051.26||3,703.28|
|Adult support and training||400.00||370.00|
|Materials and equipment||5,121.64||2383.23|
|Printing postage stationary& Online Youth Manager||299.57||0|
|Campcosts||10,548.64||1,721.93|
|Uniforms and Badges||1,808.35||887.13|
|AGM and trustee expenses||38.80||52.87|
|Bank charges||-||19|
|Gifts||60.00||0.00|
|Other||569.22||0.00|
|**Subtotal**||24,897.48||9,137.44|
|**Fundraising expenses**|||||
|Other Fundraising||-||-|
|Summer Fair||2,655.83|||
|Auction||622.06||-|
|Quiz||322.29||-|
|Raffle||-||-|
|**Subtotal**||3,600.18||-|
|**_Total Gross Expenditure_**<br>**Asset and investment purchases, etc.**<br>**_Total payments_**|||||
|||32,320.22||30,217.71|
|||-|||
|||||-|
||||||
|||32,320.22||30,217.71|



Page 3 



## **4th Headstone (St. Albans Own) Scout Group** 

## **Statement of Assets & Liabilities at 31 March 2023** 

||**2022/23**|**2022/23**|**2022/23**|**2021/22**|**2021/22**|
|---|---|---|---|---|---|
|||||||
||£|||£||
|**MONETARY ASSETS**Cash, bank & similar funds<br>Bank Current Account<br>Business Reserve Account<br>Cash<br>**OTHER MONETARY ASSETS**<br>Subscriptions receivable after year end||||||
||197|||100||
||24,409|||24,694||
||0|||0||
||**24,606**|||**24,794**||
|||0<br>188<br>0<br>1,000<br>0<br>**1,000**|||0|
|Deposits paid for camps|||||225|
|**NON-MONETARY ASSETS**Assets for Charity's own use<br>Land and buildings (Nominal value)<br>Scouting equipment, furniture, etc.<br>**INSURANCE VALUE**|||||0<br>1,000<br>0<br>**1,000**|
|||51<br>358<br>0<br>**409**<br>**£0**<br>**£0**||||
|Group Buildings - £417,000;<br>Equipment and Contents - £20,300||||||
|||||||
|**LIABILITIES**Those due within one year<br>Accounts not yet paid<br>Contributions received for camps<br>**LIABILITIES**Those payable after one year<br>**CONTINGENT LIABILITIES AND FUTURE**<br>**OBLIGATIONS**|||||116<br>1,939<br>0<br>**2055**<br>**£0**<br>**£0**|



Page 4 



Indcpcndent Examinor's Report to the Triistees of thc
4th Headstone (St. Albans Own) Scout Group
I row oli Ihc aCC4xiiils of Ili¢ 4111 E1C￿dStonQ Isi. AlbAns Oiviil ScoEIt Groiip foi. Ili¢ ycai. ended 31st Moi'ch 2023. Ivliich
¢oihprise thy siaiellieiii ofTrii)niKittl A¢i1vil￿$ aiid Ilie SINteinent olAsset5 aiid Liabiliti￿ sel out (xi kkng¥s I to4
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iiiidatakeii 50 IIiAr I iiiighl slnle lo IliecliAYity's Inislees Iliose rn2tters tliat l reqiiired ID stale io theJii iii Bii lildepende￿I
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Th¢ Scoiit ￿[￿lP,5 trLisltts r¢sW￿$[bI¢ foi. Ilir i)rcwi1'atioi) ot Ihc Nccoiiiits. 11icy ¢(HiSidcr tlIHI ali audit is Iiot svqiiii'rd
i}e￿ed.
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To fnlloiv Ilie i)IDcediires laid dowii in Ilie Ci¢iieral T)Tr￿tiO￿s given l)y lh¢ fhRrily C.ominissioDA's lundei. Seclioii
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y exfjiiiiiiotloll Wn5 Larrieil oiil IJJ nLYordaiice willi ￿le Geijtrixl DirectiL}i￿ giveii by Clwily e￿illi71S510lIcys. Ali
exalliinalion iiicliides 8 revi&ii ot'ihe Accoiiiilimg IEcords kepl by the tiroiip and n cotnpArison ot the accoiints pYesenlEd
viili Ihosc rwords.
eXplai￿110r￿s fi'oiii yoii as Ii'iisiees Coneei'illiig aiiy sii¢li iiiallws. -1 I￿ i?I'wedLiirs LiiidM4k¢Ji do iioi provid¢ all ilie eviden¢¢
n iviili tny ekiminaiioii, iio matter ha%¢oiiie l(> Iny nttenlioii-.
vhicli nlo 1woii#blr ¢8115c li) brli#vc IIIHI iii ally IlmlLiial rc5rrtf Il* r¢quirc1iie￿ts
tn keep yco)iiiitiiig r¢¢01￿8 in a¢¢i)thiice ivitli Seclioii 130 of Ili¢ Lli81ili¢s Act; 3iid
to nccouiils ivliicli Rccord iyilh tlie accoiintiiig reco1￿5 niid coii)ply ivilh the accoiiiiting
tV¢lLiiIEm¥ii13vfihe CIIthTiliw A¥1
I￿ve li(4 heen Mi¢t,' oi,
to ivliich, ii) ￿lY opinloii. atteiiii(Hi sliould kdraivn iii order lo eiiuble a proper ￿}￿lE￿taildlIi80f.the accounts to
bÈ Te￿Ched.
Nallie..
Roy me1(e￿.￿ClIef
BACC, CA
34 Eliii¢i't>ft Ci'es¢¢iii, H￿1).01¥, Mtddx. HA2 6HN
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Dolo..
lilili Seplcillbcr 2023