5th17th BEXLEYHEATH SCOUT GROUP scouts b• prepored • • • REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Group Trustee Board: Ex-officio Trustees: Chairman Graeme Woodhouse Beaver Scout Leaders Jim Charles Jackie Hall Cub Scout Leaders Sue Forward Will Koopman Michelle Swann Scout Leader Nicola Thomas Elected Trustees: Treasurer Hall Secretary Secretary Kirsty Sharp Brij Kansal Patricia Berry Bankers: Lloyds TSB Bexleyheath Group Registration Number with the Scout Association: 12099 Charity Number: 303508 Contact Names and Addresses: Miss K Sharp (Treasurer), 15 Rowan Road, Bexleyheath, Kent, DA7 4BW Mr G Woodhouse (Chairman), 9 Nomianhurst Avenue, Bexleyheath, Kent, DA7 4TT
5th17th BEXLEYHEATH SCOUT GROUP REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 CONTENTS Page Trustees, Annual Report Independent Examinerfs Report statement of Financial Activities Balance Sheet Notes to the Report and Accounts
5TH17TH BEXLEYHEATH GROUP SCOUT COUNCIL TRUSTEE BOARD ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2025 (continued) It has been another busy and productive year for the 5th17th Bexleyheath Scout Group, with vibrant programmes running across all sections and significant improvements made to our hall facilities. Scouting Programme & Membership All sections-Beavers, Cubs, and Scouts-have continued to deliver engaging and adventurous programmes, enabling our young people to learn new skills, achieve badges, and enjoy memorable experiences. Our group remains strong in numbers with a steady flow of new members and a healthy waiting list. This is a reflection of the dedication and enthusiasm of our volunteer leaders, who work hard each week to provide a safe and exciting environment for all. We currently run.. One Scout Troop Two Cub Packs Two Beaver Colonies As always, parental support is key. Whether it's helping at meetings or joining trips, your involvement makes a real difference. If you'd like to get more involved-either occasionally or in a regular role please speak to your child's section leader. Your help will always be appreciated. Leadership Updates 5th Beaver Colony is now led by Revd Jim Charles, supported by Alex Csicsek, with Tracey May offering additional help. 7th Beaver Colony continues under Jackie Hall, with support from Julie Hulyer, Andra Cuciureanu, and Alfie Shorter (Young Leader). 5th Cub Pack is led by Will Koopman and Michelle Swann, with Alice Moore, Matthew Swann, and Liam Burley assisting. 7th Cub Pack is led by Sue Forward, supported by Carol Berryman and Chris Aldridge. Scout Troop is led by Nicki Thomas, with assistance from Michelle Swann and Kimberley Stephens, as well as support from our young leaders, Maddison Burley, Louisa Sampson, and Luke Swann. A huge thank you to all leaders, young leaders, and parent volunteers who give up their time to provide high-quality scouting experiences. Attendance & Communication Please remember to inform your child's leader if they are unable to attend a meeting. This helps with planning and ensures we can run the programme smoothly and safely. Page 1
5TH17TH BEXLEYHEATH GROUP SCOUT COUNCIL TRUSTEE BOARD ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2025 {continued) Group Achievements We continue to be one of the most active and supportive groups within the Bexley Scout District, regularly taking part in district events and supporting the wider scouting community, including the Black Prince SASU. Many of our Scouts are also beginning to transition into Explorer Units and some are signing up for Young Leader training great to see future leaders in the making. Leadership Changes and Thanks Julia Strike stepped down as Group Treasurer last year after many years of dedicated servi. We are pleased to welcome Kirsty Sharp, who has taken over group finances, and Brij Mohan, who is now overseeing hall management and finance thank you both. Last year Jeff Hazel stepped down as Group Secretary. We were fortunate to have Patricia Berry take on the role and thank her for the excellent job she has done. Our long-serving Chair, Graeme Woodhouse, has decided to step down. We are incredibly grateful for his years of support and leadership. Facilities and Hall Improvements This year has seen major investment in the hall's upkeep, including.. Specialist repair to flaking ceiling Full electrical inspection and remedial work Annual fire safety inspection Repairs to the leaking flat roof (carried out generously free of charge apart from materials) Replacement of all internal strip lighting with energy-efficient units and upgraded emergency lighting We are also planning.. Hedge cutting outside the hall this summer (On nesting season ends) Future improvement of the kitchen area Internal and external painting to support potential lettings and generate income Formation of a working party to assist with decorating Longer-term redevelopment planning, including exploring funding options Thank you to HES Fire Protection Ltd for donating time for our electrical safety inspection and SOCTEC for their work on the asbestos inspection. Finances and Costs As with many organisations, the rising cost of living has impacted scouting. While we strive to keep costs low, hall maintenance and legal safety requirements have contributed to higher expenses. We continue to make careful financial decisions to sustain the group and facilities. Page 2
5TH17TH BEXLEYHEATH GROUP SCOUT COUNCIL TRUSTEE BOARD ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2025 (continued) Training and Development Leader training is ongoing and facilitated by the County Training Team. All leaders are encouraged to keep their skills up to date. We continue to have strong relationships with our affiliated churches, and church parades remain a valued part of our programme. As a church-affiliated group, we encourage all members to attend when possible and parents are always welcome to join. Governance and Support The Board of Trustees meets regularly to ensure the group operates in line with Scout Association and Charity Commission requirements. We always welcome new parent members to the Trustee Board and invite you to consider joining to support the running and future of our group. Closing Thanks We would like to thank everyone-young people, parents, leaders, trustees and supporters- for your continued involvement this year. Our Scout Group exists to help young people grow in confidence, skills, and independen. The eXperIenS they gain through scouting are only possible through your support and the tireless dedication of our volunteers. Please continue to support your section leaders and the group, and if you would like to become more involved, we would love to hear from you. Thank you again for helping us create incredible opportunities for the young people of Bexleyheath. Approved bythe Trustee Board on and signed on their behalf by: 4 JULY 2025 Chairman Group Scout ea Treasurer , S-HPrlP. Page 3
sth17th BEXLEYHEATH scoirr GROUP INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THEYEAR ENDED 31 MARCH 2025 I report on the accounts of the Group for the year ended 31# March 2025 which comprise the Statement of Financial Activth, Balance Sheet arKI the related notes. This report is made solely to Ihe charitys Truslees. as a body, In accordance with s.145(1)(a) of the Chativs Act 2011. My examination has been undertaken so that I might stat2 to the charity's TrtteeS Ihose matters l am requiied to state lo them in an independent examiner's report and for no other purpose. To the fullest extent pemiilted by law, I do rK)t accept or assum8 rosponsibility to anyone other than the charity and Ihe charity's Trnstees as a body. for my examination. for this report or for the opinions I have fomied. Respective Responsibilities of the Trustees and the Examiner The charitys Trustees are responsible for the preparation of the accounts. The chartty's Trustees consider an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It Is my responsibility to: Exarnino the accoufts under section 145 of the 2011 Act; To follow the procedures laid down in the General Dlr8Ctions given by the Charity Commission under section 145(5)(b) of the 2011 Act and,. To state whetrer particular matters have rne to my attention. Basis of Indepandent ExamlnerS Report My examination was carried out in abbordance with the General Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Truste C-ui I11 Iifig any such malters. The procedures undertaken do not provide all the evidence that would be required in an audit and Gonsequenty no opinion is given as to whether the accounts present a 'true and fair vieW and the report is limited to those matters set out in Ihe statement below. Independent Examiner's Ststement In connection with my examination. no matter has come to my atte-..tion: 1. which gives me reasonable cause to beSeve that in any fflaterial resp8Ct the requirements to t%oep accounting recoids in accordance with section 130 of th8 2011 Act," and to prepare accounts which ac<rd with the accounting records and to comply with the accounllng requirements of the Act hav8 not been met or 2. to whic17, in my opinlon, attention should be Ilrawn In order to enable a proper urKlerstanding of the ac(XJunts to be reached. Julia Strikè Date: 17/aoa
5th17th BEXLEYHEATH SCOUT GROUP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Notes GENERAL FUND HARDSHIP (unrestricted) Fund {restr) TOTAL 2024 Incoming Resources Membership Subscriptions (net of census) Gift Aid Investment income - bank interest Activities Hall Letting Income Fundraising Income 5,697.00 3,640.00 269.63 11,610.06 5,873.00 1,469.00 5,956 2,767 286 11,150 4,780 1,754 Totsl Incoming Resources 28.558.69 26,693 Resources Expended Premises DonationslGrants Activities & Equipment AdministrationlEstablishment Expenses Other - badges personal cover insurance 12,452.59 290.00 13.609.89 2.303.15 917.76 77.20 6,228 25 11,698 1,529 1,226 77 Total Resources Expended 29.650.59 20.782 Net (Outgoing)Ilncoming Resources (1.091.90) 5,911 Transfer to Hardship Fund Gainsl{losses) on investments: -realised -unrealised Net Movement in Funds (1.091.90) 5,911 Fund Balances brought forward at 1 April 2024 29,440.32 705.00 23,529 Fund Balances carried fonvard at 31 March 2025 £ 28,348.42 £ 705.00 £ 29,440 Page 5
5th17th BEXLEYHEATH SCOUT GROUP BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Fixed Assets Current Assets Lloyds TSB Bank - Current Account Lloyds TSB Bank - Deposit Account Expense Accounts Gift aid receivable 3,395.96 21,452.03 715.43 3,640.00 8,¢)42.50 21,182.40 1,070.42 0.00 29,203.42 30,295.32 Current Liabilities Key deposits held 150.00 150.00 150.00 150.00 Net Assets £ 29,053.42 30,145.32 Represented by: Hardship Fund (page 41 {restricted 705.00 705.00 General Fund (page 4 (unrestricted 28,348.42 23,450.27 £ 29,053.42 30,145.00 Approved by the Trustees on.. and signed on their beha by: roup Scout Leader Group Treasurer Page 6
5th17th BEXLEYHEATH SCOUT GROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 1. Accounting Policies Basis of accounting These accounts have been prepared on the basis of historic cost in accordance with the Charty Commission's statement of Recommended Practice in respecl of Accounting and Reporting by Charities issued in 2005, the Charities Act 1993 and with applicable accounting standards 2. Analysis of Incoming Resources 2025 2024 Membershlp Subscriptions 11,112.00 10,383.00 Less: paid to District in respect of Capitation Total (5,415.001 £5,697.00 14,427.00) £5,956.00 Activities Beaver& Fun Day Panto Camplsleepover Ice Skating Cubs 5th & 7th camps Climbing Bowling Orienteering Gravity Scouts CampsEIJIDistrict Gravity Evade & capture Hike Kayakinglwater day Monopoly Challengelcinema 196.00 350.00 322.00 472.00 794.00 259.00 4,243.00 209.00 1,271.60 152.00 68.00 4,750.00 298.00 5,488.06 251.00 7,948.34 172.50 285.00 368.00 80.00 £ 11.150.44 262.00 65.00 £ 11,610.06 6,066.06 Fundraising Income Beaverlcubslscout collectionslAmazon Smile £ 1,469.00 £ 1,754.04 £ 24,191.06 Page 7
5th17th BEXLEYHEATH SCOUT GROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 (Continued) 3. Analysis of Resources Expended 2025 2024 Premises Rent (Methodist Church) HeatlLightlWaterlWifi Insurance Repairs, Renewals & Maintenance 750.00 1,300.84 1,999.92 8,401.83 £ 12,452.59 750 1,951.89 1,836.44 1,889.36 6,227.69 DonationslGrants Sundry donation 290.00 25.00 Activities Beavers Panto Sleepover Ice Skating Cubs 5th & 7th camps Climbing Gravity Bowling Orienteering Scouts CampslKIJJDistrict Gravity Monopoly Challenge Evade & Capture Haselhurst Hike Group Camping & other Equipment 336.00 204.00 392.00 290.00 540.00 1,127.58 210.00 323.75 738.23 6.80 118.00 1,861.33 9,309.18 544.50 8,617.43 101.80 120.00 268.00 9,853.68 9,853.68 1,554.88 1,045.62 £ 13,609.89 11,697.88 AdministrationlEstablishment Expenses ConsumableslStationerylOYMIGifts Leader Trainingluniforms 2,291.15 12.00 £ 2,303.15 1,430.43 98.10 1,528.53 Page 8