1st THEYDON BOIS SCOUT GROUP Trustees Annual Report for the year ended 31st March 2024
Trustees, Annual Report For the period From Istsrt datel to end date Section A Reference and admini5tiation detsils Charity na 1 st Theydon Bois Scout Group Regi4t8red charity numbèr Irf 8nyl HQ registr8tion numb8r ChaJfW8 princApal addr8ss Tha ScDUt Hut Loughlon Lane Thgydon Bols Postcode N8rTP$ of the charfty tmst80$ who manago th8 charity Tru8t•o Nam• Offle• Ilf any) Oats¥ a¢tsd If not frjr whole yoar M8 Koczan Jane Elli50n Andrew Bow185 Robert Penman Bdan P88coe Nieol8 Tate Peter Frankel Allson Gertin B&than Bow5 Zoe Grimshaw Chair Scout Leadèr Tr8asurer 11thSè t8mber 2023 Grou 11thSe tertigr 2023 11¢h Se 111hSe 11th Se 11th Se 11th Se 11th Se tember 2023 ternber 2023 lernber 2023 ternber 2023 tember 2023 t8rnber 2023 10 12 14 Nams and addresses of advrsers *w411 btrPtsblislr•dln t1?np01mcb•PItyj e of advFSor Nat Address
Section B Structure, governance and management Description of the charity's trust3 Type of goveming document The Group s goveming documents are those of th8 Scout Assouation. They consist of a Royal Chart8r, whh in tum gwes authority to the By8 Laws of the A5$0ciats'on and The Polw. Organisation and Ru$ of The Scout Assocyation. How the charity is constiluted The Group is a twst established und8r its rules whth a comrrnn to all Scouts. TSlee sèlbction ethodS The TNstees are appolnted in accordance with the Policy. Organi5ation and Rules of Th8 Swul Assockalion. Addittonal govamance i58ues loptk)no1 infomwtion but encourdged as best practical Thè Group is managod by the Group Trustee 802rd. the rn8mb8rs of which are the 'Charity Tru5tees' ol the Scout Group which is a educational charity. As thadty trustees they are responsible lor complying th legi51atlon applicable lo charf11&5. Thi$ includes the registration. keeping propeT accounts 8nd rnaking retUm5 to the Ch8rity ComnTh3sN)n as appropriate. Policies and proc8durn¥ adopted for The TnJst*8 808rd consists 01 the Chatr. Treasurer and 8 Trustees and ets every 3 months. al the inductk)n and training of trustees; b) tni8t88' con$id9ration ol major risks and the systems and proc8dure8 lo mnage them embers of the TTU5t8e Board complete B&ing a Scouts Tru8t8e k8aming within th8 first 6 nxsnths of iJining the Board. This Group Trustee Board exists to mèke sure the charity is well- m8na9gd, risks ara 8s88ssed and milKJoted. buildings and equiprnttnt are in good working order, and èv8ryono folbws gaI req4Jlrnm8nts and thè organisation s polickg$ and ru$. Their support helps other volunteers njn highqualrty and safe progr8mrnes that givès young people skills for life.
Section B Structure, governance and management Icontinuedl Risk and Internal Control The Group Tmstee Boarrj has Klentified the Thojor risk5 to which they beIve the GrDUP is exposed. these have been rewewed and system5 have been establK8hed to mitigate against thgrn. The main areas of conc8m that have been Klentrfied a.. Dange to the building. property and 8quipTrnt. The Group would qu&sl the use of buildings. property and equiprnent frorn neighbouring organi88tuns such as th8 church, communtty centr8 and other Scout Groups. Similar procal arrangeents exist wrth these organisatrons. The Group has suffictent buildTng5 8nd contents Insurance in plac8 to mitigata against pgrmanent loss. Injury to b8deYs, helpers, supporters and trmb&[s. The Group through the capitation f98$ contrfbut6s to the Scout Associath)ns natlonal awident Insuranc8 policy. Risk Assessrn8nt$ are undertaken befo all a¢tivities. Redu¢ed InCm0 fn)m fijnd Trising. The Group is prwnarfy Trkant upon Incom8 Irom subscriptions 8nd fundraising. Th8 group doe¥ hold a reservè to ensure the continuity of 8ctivities should thero bè a [na)r r8ductk)n Incorne. The Boa could raise the value ol subscriptions to iTicf88$9 the incom8 to the group on an ongoing b85s. etther tenworari or perrnanenlty. Reduction or k)ss of K8ad8rs. The group is totslty relpant upon voluntoèrs to run and admnis19r the actWit$ ol thg group. If there was a wluction in the number ol lèaders to an unaccèptable level in a particular sectlon or the group as a wholè then there would h8V8 to b8 a contractk)n, con501idalK)n or closura of a section. In tha worst c8se scenario the compl&ta ¢losure ol the Group. Rè(Juction or loss ol rrmbers. The Group provide5 activities for all young people aged 4 10 18. If ther6 was a reduCtn In mmbarshlp In a particular Sa¢lion or the group as ¥hole then there woukd havè to bè 8 contraction, ctsnsolidation or ck)surè 018 3ectNJn. In the wotst cas& scenario thè cotnplete closure ol the Group.
Section C Objectives and a¢tivttie5 Summary of the obp(ts of thg tharity set out in tt5 gov8ming document The Purpose of Scouting Scouting exists to actwety engage and support yong p8opKg in their personal developrn8nt, empowering them to make a positiv8 rAtributIOn to sOCtY. T Valu•5 ofscouting As Scouts we are guided by these values: Integrlty - We acl WFth intggrity.. we are honest, trustworthy and k)yal. Ros¢1-we have self-t8SPgCt and respeci for olhets. Care-we support others and take car8 of the wortd in we INe. BÈlièt- We 8xplore our faiths. beliefs and attitudes. Coaoparation - Wg rnake a posrtive drffer6ncè'. wè CO-OP8Trtg Vth others and ke friends. Th• Scout Mgthod Scouting takès p18¢e when young peop. in p8rtnèrship Vth acjutts, )[k together bas8d on the values of Scout5ng 8ftd'. - eni)y what they are doin9 and have fun - take part in activities Indoor5 and outdoor5 leam by doing share in SPritual r8fbction - tsk8 responsibility and rn8k8 ¢hokg8 undertake new and challenglng aelfvitK8S - makg 8nd live by their Promksè. Summary of the main actNitva8 in rekgtion to thes8 objacis Weekly mètlngs of Bg8ver8 Cubs and Scouts follow a programmè of d8vek)prnental aCttIeS whlch Can 8urt in speckqlist actwty Barg86 and Awards in acwrd8n¢e wth the scheme tsgulatèd by th• Scout Association. Members can particlpate in Dlstrici and Group Camps Public benefll statement Thè GrDUP etS the Chanty Commi5siofi'$ public bengfit critgria under both the advancesrK8nt of education and the advancem8nt of c9ship or cornrrunrty development h8ading8. Section D Achievements anil performance Summary of the maln aehievements ol the charity during the yea During the yaar member of the Group took part In a ¥Mde range of traditional Scout aetwiliÈs èaming Awards and Badges. Other actlvftles. included Cooking. Ten Pin BON1, Golf Shooting Goll, Sleepovers. Group Camps. Brass Monkey Camp an(5 Ov8mwJht st8y at HMS B8lfa8t. The Donkey Dgrt>y (xjrnrnitlee ran a hKJhty succ85slul Dtsnkey Derby thlch benefited may other organisation5 as well as this Group.
Section E Financial Review Brief statènpnt of the chariiy's polLy on reserves Reserves Pojiey The Group's policy on res8rv8s is to hold sUffeNt rEsources lo continue the eharitab18 a1vrtleS of th8 group should incorre and fundraising 8Qtivrties fall short. The Group Trustee Board conydeB that the group shoukl hold a suffl 9quiv8lent to 12 rtx)nths running costs. circa £30,000.00 The Group held serveS of approximatety £200.000 against thTS at yea end. This is above the Ve1 required lor op8r&ting expenses. However this c8n be explained by The need to replace Tirnber building and essentkal buikllng tk as sgon 35 lh8 Le88e is new8. Quantlfy and gxplain any deslgnations Details of any fun(t3 malerialty Sn dèfi¢it larcumstances plus st•ps to eliminato) Ntsn8 Furth9rfinano81 revlew d8tai15 (optional InformaOnI Inv85tmgnt Pollcy Annual tknkey DerfDy and mernbe subscription$ the Chari$ prineipal sources of funds (Including any fundraisgI., htyw expendtture has support8d the kay oblgctwes ol tho charity., The Group TnJste& Board rggularty monltors the levels of bank balances and tha int&rgst rates r&caivèd to ensure the gmup obtsin5 rnaxirnum value and Income from its banking arYan9ements. Occasbnally this may involve uslng an account that requSres a period of notice before funds m8y ba Mrithdrawn. befora doing so the Group Tru$t¥ Board cons8 the eash flow requirements. Low nsk secure inveslmonts wth a health invsstrnenl pol* an¢J obi8dN86'. retum. Section F Other Optional InforTnation Plan8 for futum periods (details ol any significant aclNiti6s planned to achieve them) Renèw Lease as soon as the Land owner response lo our application and procee¢J with th8 replacetrnnt ol obso18te bu11ng and improve main buildlng Soctlon G Declaration Th8 triJ5tees dedarn that they have approv•d the trustees, report above Sbned on b•h81f of the tharitls trust&&s stgnatur&ls) Full namelsl Position leg Secretary. Ch8irl
1 st THEYDON BOIS SCOUT GROUP Receipts & Payments Account summary for the year ended 31st March 2024 This Year General Fund Previous Year Total reiptS forthe year 45,089.06 34,344.90 Total payments for the year -37,012.32 -33,629.56 Net receipts (payments) for the year 8,076.74 715.34 Cash, bank and similar funds brought foNard Cash, bank and similar funds carried forward 77,999.76 77,284.42 86 076.50 77 999.76 The above account and accompanying statement of assets and liabilities were appoved by the Trustees and signed on their b&half by TNstee Date
1st THEYDON BOIS SCOUT GROUP Receipts for the year ended 31st March 2024 This Year Previous Year MEMBERSHIP SUBSCRIPTIONS 2 564.50 2 545.00 Bank deposit interest The Scout Assoc'n Short Term Investment Seryice Insurance Claim Contributions To Hall Costs HALL AND INVESTMENT INCOME 168.55 157.15 1,499.00 14,001.00 15 825.70 22.23 71.73 0.00 11.623.00 11.716.96 DONATIONS 0.00 722.00 ACTIVITIES - Camps & Outings 4.157.00 1 263.00 FUND RAISING (grossl 21985.11 20 112.44 Income Tax recovered - on su bscriptions and donations on dividends and interest 331.75 0.00 OTHER INCOME 331.75 0.00 SUNDRY RECEIPTS Sundries Activities 0.00 225.00 225.00 0.00 0.00 0.00 TOTAL RECEIPTS FOR THE YEAR 45 089.06 34 344.90
1st THEYDON BOIS SCOUT GROUP Payments for the year ended 31st March 2024 This Year Previous Year PAID TO DISTRICT 2,142.00 2,014.50 Utilities Waste CCTV Insurance Cleaning Repairs & Renewal PREMISES 5,262.13 396.88 450.00 2,741.75 1,644.05 4,187.40 14,682.21 3,088.72 3.227.93 2,449.97 2.956.88 11,723.50 DONATIONS 0.00 0.00 Camps & Outings Group Activities Beaver Activities Cub Aclivili6s Scout Activit$ ACTIVITIES 3,963.97 780.66 0.00 113.14 177.42 5 035,19 2,573.67 2 573.67 Fund raising Event Theydon Bois Girf Guides FUND RAISING EXPENSES 9.421.25 4.400 00 13821.25 12,986.16 4,000,00 16,986.16 ADMINISTRATION EXPENSES 85.80 0.00 TRUSTEES EXPENSES 0.00 0.00 Trainlng and Devolopmenl OTHER EXPENSES 260.00 260 00 79.50 Purchase of Capital Equipment Equipment Maintenance EQUIPMENT 286.15 0.00 286.15 250.98 1,808.33 2.059.31 PURCHASE OF BADGES & UNIFORMS 611.26 207.42 SUNDRY PAYMENTS 88.46 0.00 TOTAL PAYMENTS FOR THE YEAR 37,012.32 33.629.56
1st THEYDON BOIS SCOUT GROUP Statement of Assets & Liabilities for the year ended 31 st March 2024 This Year Previous Year BANK & CASH Bank Current AGcount(s) Bank Deposit Account(s) The Scout Association Short Tem Investment Service Cash in hand 25,775.48 60,242.12 0.00 58.90 61,943.32 5,073.58 11,000.00 234.16 86 076.50 78,251.06 OTHER MONETARY ASSETS Tax Claim for previous Years 0.00 0.00 INVESTMENT ASSETS CAF Common Investment Fund at market value 124 181.62 121,444.28 MONETARY ASSETS TOTAL 210,258.12 199 695.34 NON-MONETARY ASSETS Assets for Charlty's own use Badge & Uniform stock L8asehold Land and Buildings Main Building (Cost £ 96,0001 {Lease expires 311712020 Insured value) Land and Buildings Venture Den & Store(Insured Value) Scouting equipment, fumiture, etc. (Insured Value) 1,442.60 600.00 533,355.00 97,200.00 75,000.00 425,187.40 72,078.50 44,908.87 706,997.60 542,774.77 LIABILITIES Those due within one year Subscriptions not yet paid 0.00 0.00 LIABILITIES Those due after one year None CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS ............... None TOTAL NET ASSETS 917 255.72 742,470.11
1st THEYDON BOIS SCOUT GROUP Indeent Examinarfs Report lo thp Trustees I reporton th8 8ccounts of tho 1st Th8y(*)n S Scout Group for the y8ar ended 31st Mar¢h 2024 Respectlve responslbllttlps of Trust888 and examlner As lh8 ch8rity$ trustees you ar8 r8spon$ibb for the pieparats'on of Ihe accounts ytyj con5vJgr that the audit requirenEnl of S8CtK)n 43121 of the Charilie5 Act 1993 (the A¢tl doe5 not appty . It i8 my responslbllrty to slate, on the bas15 of proc8dur85 SP8crfbd the G&n8ral Dlre¢lDn$ gfven by the Ch&rty Cornmi$$Dners under Sect 4317llbl of t, whgth8r parlicukr matters h8V8 come lo my attant. Ba$15 of examlnaff 8 r•port My examlnal¥)n w88 C8rrkgd oul in accorda8 with th8 General Dlr8clk)ns gw8n by the Charty Commbsbnars . An ex8mhalon InCdeS review ofthe accountlng r8cor¢J5 kept by the charfy and & Gompari50n of th8 8c¢ounts present8d with those r8¢ords . 11 a150 incknde$ conseratn of any unusual ilgms or dIscsure5 N the 8ccounts and s•eklng explan8tIn8 from you gs tru$18es con¢ernlryJ any such matters . The pro¢8dures undertaken do not provkltr all th8 8VKl8nc8 th81 woukj btr roqulr8d h an )udrt, and con58qU8nlty I do Trot 8xpro8$ an oplnk)n on th8 vW geTh by Iho a¢counl8 . Ind•p•nd¥nt Examlnerfs Statamont In eonnecth)n whh my examSnalk)n , no m8tt8r has Con to my att8ntk>n-. 1, whlch gfves ma r88SOn8blg cause lo b&ve Ih3t in 8ny m8lerlal respect th& r8quiremenl8 ' to keep 8coounb.ng r8eord8 in eL¢ordan¢è with seclkjn 41 of the act and ' to preparg accounts whh accord with Ihe accounting records and ' to c¢)mpty With the 8cCountg requlr•m8nts of th8 kt h8v8 not beon m8t. 2. towhth, h ry oplnbn. 8ttenlion 8houkl be drawn In order to 8n9b 8 proper undarslandhg of the accounts lo bo reached . 3. which gfves me reasonablè ¢au88 to b8Wv8 that In any malarlal re8t the accounllNJ ru9 of lh8 1st Twdon BOL8 SE1 Group's CorIttUtn h8v8 not b8en mgt. Narrts '. Qualffic8¢n AddYgU5 IA Dat• I1&12u2+