1st THEYDON BOIS SCOUT GROUP
Trustees Annual Report
for the year ended
31st March 2024

Trustees, Annual Report
For the period
From Istsrt datel
to end date
Section A
Reference and admini5tiation detsils
Charity na
1 st Theydon Bois Scout Group
Regi4t8red charity numbèr Irf 8nyl
HQ registr8tion numb8r
ChaJfW8 princApal addr8ss
Tha ScDUt Hut
Loughlon Lane
Thgydon Bols
Postcode
N8rTP$ of the charfty tmst80$ who manago th8 charity
Tru8t•o Nam•
Offle• Ilf any)
Oats¥ a¢tsd If not frjr
whole yoar
M8
Koczan
Jane Elli50n
Andrew Bow185
Robert Penman
Bdan P88coe
Nieol8 Tate
Peter Frankel
Allson Gertin
B&than
Bow￿5
Zoe Grimshaw
Chair
Scout Leadèr
Tr8asurer
11thSè
t8mber 2023
Grou
11thSe
tertigr 2023
11¢h Se
111hSe
11th Se
11th Se
11th Se
11th Se
tember 2023
ternber 2023
lernber 2023
ternber 2023
tember 2023
t8rnber 2023
10
12
14
Nams and addresses of advrsers
*w411 btrPtsblislr•dln t1?￿n￿￿￿p0￿￿1mcb•PItyj
e of advFSor
Nat
Address

Section B
Structure, governance and management
Description of the charity's trust3
Type of goveming document
The Group s goveming documents are those of th8 Scout Assouation.
They consist of a Royal Chart8r, wh￿h in tum gwes authority to the By8
Laws of the A5$0ciats'on and The Polw. Organisation and Ru￿$ of The
Scout Assocyation.
How the charity is constiluted
The Group is a twst established und8r its rules whth a￿ comrrnn to all
Scouts.
T￿Slee sèlbction ￿ethodS
The TNstees are appolnted in accordance with the Policy. Organi5ation
and Rules of Th8 Swul Assockalion.
Addittonal govamance i58ues loptk)no1 infomwtion but encourdged as best practical
Thè Group is managod by the Group Trustee 802rd. the rn8mb8rs of
which are the 'Charity Tru5tees' ol the Scout Group which is a
educational charity. As thadty trustees they are responsible lor complying
th legi51atlon applicable lo charf11&5. Thi$ includes the registration.
keeping propeT accounts 8nd rnaking retUm5 to the Ch8rity ComnTh3sN)n
as appropriate.
Policies and proc8durn¥ adopted for
The TnJst*8 808rd consists 01 the Chatr. Treasurer and 8 Trustees and
ets every 3 months.
al the inductk)n and training of trustees; b) tni8t88'
con$id9ration ol major risks and the systems and
proc8dure8 lo mnage them
embers of the TTU5t8e Board complete B&ing a Scouts Tru8t8e k8aming
within th8 first 6 nxsnths of iJining the Board.
This Group Trustee Board exists to mèke sure the charity is well-
m8na9gd, risks ara 8s88ssed and milKJoted. buildings and equiprnttnt are
in good working order, and èv8ryono folbws ￿gaI req4Jlrnm8nts and thè
organisation s polickg$ and ru￿$. Their support helps other volunteers njn
highqualrty and safe progr8mrnes that givès young people skills for life.

Section B
Structure, governance and management Icontinuedl
Risk and Internal Control
The Group Tmstee Boarrj has Klentified the Thojor risk5 to which they
beI￿ve the GrDUP is exposed. these have been rewewed and system5
have been establK8hed to mitigate against thgrn. The main areas of
conc8m that have been Klentrfied a￿..
Dan￿ge to the building. property and 8quipTrnt. The Group would
qu&sl the use of buildings. property and equiprnent frorn neighbouring
organi88tuns such as th8 church, communtty centr8 and other Scout
Groups. Similar ￿￿procal arrange￿ents exist wrth these organisatrons.
The Group has suffictent buildTng5 8nd contents Insurance in plac8 to
mitigata against pgrmanent loss.
Injury to b8deYs, helpers, supporters and tr￿mb&[s. The Group through
the capitation f98$ contrfbut6s to the Scout Associath)ns natlonal
awident Insuranc8 policy. Risk Assessrn8nt$ are undertaken befo￿ all
a¢tivities.
Redu¢ed InC￿m0 fn)m fijnd Trising. The Group is prwnarfy Trkant upon
Incom8 Irom subscriptions 8nd fundraising. Th8 group doe¥ hold a
reservè to ensure the continuity of 8ctivities should thero bè a [na￿)r
r8ductk)n Incorne. The Boa￿ could raise the value ol subscriptions to
iTicf88$9 the incom8 to the group on an ongoing b85s. etther tenworari
or perrnanenlty.
Reduction or k)ss of K8ad8rs. The group is totslty relpant upon voluntoèrs
to run and admnis19r the actWit￿$ ol thg group. If there was a wluction
in the number ol lèaders to an unaccèptable level in a particular sectlon
or the group as a wholè then there would h8V8 to b8 a contractk)n,
con501idalK)n or closura of a section. In tha worst c8se scenario the
compl&ta ¢losure ol the Group.
Rè(Juction or loss ol rr*mbers. The Group provide5 activities for all young
people aged 4 10 18. If ther6 was a reduCt￿n In mmbarshlp In a
particular Sa¢lion or the group as ¥*hole then there woukd havè to bè 8
contraction, ctsnsolidation or ck)surè 018 3ectNJn. In the wotst cas&
scenario thè cotnplete closure ol the Group.

Section C
Objectives and a¢tivttie5
Summary of the obp(ts of thg tharity set out in tt5
gov8ming document
The Purpose of Scouting
Scouting exists to actwety engage and support yo￿ng p8opKg in their
personal developrn8nt,
empowering them to make a positiv8 r￿AtributIOn to sOC￿tY.
T￿ Valu•5 ofscouting
As Scouts we are guided by these values:
Integrlty - We acl WFth intggrity.. we are honest, trustworthy and k)yal.
Ros￿¢1-we have self-t8SPgCt and respeci for olhets.
Care-we support others and take car8 of the wortd in we INe.
BÈlièt- We 8xplore our faiths. beliefs and attitudes.
Coaoparation - Wg rnake a posrtive drffer6ncè'. wè CO-OP8Trtg V￿th others
and ￿￿ke friends.
Th• Scout Mgthod
Scouting takès p18¢e when young peop￿. in p8rtnèrship V￿th acjutts, ￿)[k
together bas8d on the
values of Scout5ng 8ftd'.
- eni)y what they are doin9 and have fun
- take part in activities Indoor5 and outdoor5
leam by doing
share in SP￿ritual r8fbction
- tsk8 responsibility and rn8k8 ¢hokg8
undertake new and challenglng aelfvitK8S
- makg 8nd live by their Promksè.
Summary of the main actNitva8 in rekgtion to thes8
objacis
Weekly mètlngs of Bg8ver8 Cubs and Scouts follow a programmè of
d8vek)prnental aCt￿tIeS whlch Can ￿8urt in speckqlist actwty Barg86 and
Awards in acwrd8n¢e wth the scheme tsgulatèd by th• Scout
Association.
Members can particlpate in Dlstrici and Group Camps
Public benefll statement
Thè GrDUP ￿etS the Chanty Commi5siofi'$ public bengfit critgria under
both the advancesrK8nt of education and the advancem8nt of c￿￿9￿ship
or cornrrunrty development h8ading8.
Section D
Achievements anil performance
Summary of the maln aehievements ol
the charity during the yea
During the yaar member of the Group took part In a ¥Mde range of
traditional Scout aetwiliÈs èaming Awards and Badges. Other actlvftles.
included Cooking. Ten Pin BON￿1￿￿, Golf Shooting Goll, Sleepovers.
Group Camps. Brass Monkey Camp an(5 Ov8mwJht st8y at HMS B8lfa8t.
The Donkey Dgrt>y (xjrnrnitlee ran a hKJhty succ85slul Dtsnkey Derby thlch
benefited may other organisation5 as well as this Group.

Section E
Financial Review
Brief statènpnt of the chariiy's polLy on reserves
Reserves Pojiey
The Group's policy on res8rv8s is to hold sUff￿eNt rEsources lo continue
the eharitab18 a￿1vrtleS of th8 group should incorre and fundraising
8Qtivrties fall short. The Group Trustee Board conydeB that the group
shoukl hold a suffl 9quiv8lent to 12 rtx)nths running costs. circa
£30,000.00
The Group held ￿serveS of approximatety £200.000 against thTS at yea
end. This is above the ￿Ve1 required lor op8r&ting expenses. However
this c8n be explained by The need to replace Tirnber building and
essentkal buikllng ￿tk as sgon 35 lh8 Le88e is ￿new8￿.
Quantlfy and gxplain any deslgnations
Details of any fun(t3 malerialty Sn dèfi¢it
larcumstances plus st•ps to eliminato)
Ntsn8
Furth9rfinano81 revlew d8tai15 (optional Informa￿OnI
Inv85tmgnt Pollcy
Annual tk*nkey DerfDy and mernbe￿ subscription$
the Chari￿$ prineipal sources of funds (Including
any fundrais￿gI.,
htyw expendtture has support8d the kay oblgctwes
ol tho charity.,
The Group TnJste& Board rggularty monltors the levels of bank balances
and tha int&rgst rates r&caivèd to ensure the gmup obtsin5 rnaxirnum
value and Income from its banking arYan9ements. Occasbnally this may
involve uslng an account that requSres a period of notice before funds
m8y ba Mrithdrawn. befora doing so the Group Tru$t*¥ Board cons￿8
the eash flow requirements.
Low nsk secure inveslmonts wth a health
invsstrnenl pol* an¢J obi8dN86'.
retum.
Section F
Other Optional InforTnation
Plan8 for futum periods (details ol any significant
aclNiti6s planned to achieve them)
Renèw Lease as soon as the Land owner response lo our application
and procee¢J with th8 replacetrnnt ol obso18te bu1￿1ng and improve main
buildlng
Soctlon G
Declaration
Th8 triJ5tees dedarn that they have approv•d the trustees, report above
Sbned on b•h81f of the tharitls trust&&s
stgnatur&ls)
Full namelsl
Position leg Secretary. Ch8irl

1 st THEYDON BOIS SCOUT GROUP
Receipts & Payments Account summary for the year ended 31st March 2024
This Year
General
Fund
Previous
Year
Total re￿iptS forthe year
45,089.06
34,344.90
Total payments for the year
-37,012.32
-33,629.56
Net receipts (payments) for the year
8,076.74
715.34
Cash, bank and similar funds brought foNard
Cash, bank and similar funds carried forward
77,999.76
77,284.42
86 076.50
77 999.76
The above account and accompanying statement of assets and liabilities were
appoved by the Trustees and signed on their b&half by
TNstee
Date

1st THEYDON BOIS SCOUT GROUP
Receipts for the year ended 31st March 2024
This Year
Previous
Year
MEMBERSHIP SUBSCRIPTIONS
2 564.50
2 545.00
Bank deposit interest
The Scout Assoc'n Short Term Investment Seryice
Insurance Claim
Contributions To Hall Costs
HALL AND INVESTMENT INCOME
168.55
157.15
1,499.00
14,001.00
15 825.70
22.23
71.73
0.00
11.623.00
11.716.96
DONATIONS
0.00
722.00
ACTIVITIES - Camps & Outings
4.157.00
1 263.00
FUND RAISING (grossl
21985.11
20 112.44
Income Tax recovered -
on su bscriptions and donations
on dividends and interest
331.75
0.00
OTHER INCOME
331.75
0.00
SUNDRY RECEIPTS
Sundries
Activities
0.00
225.00
225.00
0.00
0.00
0.00
TOTAL RECEIPTS FOR THE YEAR
45 089.06
34 344.90

1st THEYDON BOIS SCOUT GROUP
Payments for the year ended 31st March 2024
This Year
Previous
Year
PAID TO DISTRICT
2,142.00
2,014.50
Utilities
Waste
CCTV
Insurance
Cleaning
Repairs & Renewal
PREMISES
5,262.13
396.88
450.00
2,741.75
1,644.05
4,187.40
14,682.21
3,088.72
3.227.93
2,449.97
2.956.88
11,723.50
DONATIONS
0.00
0.00
Camps & Outings
Group Activities
Beaver Activities
Cub Aclivili6s
Scout Activit￿$
ACTIVITIES
3,963.97
780.66
0.00
113.14
177.42
5 035,19
2,573.67
2 573.67
Fund raising Event
Theydon Bois Girf Guides
FUND RAISING EXPENSES
9.421.25
4.400 00
13821.25
12,986.16
4,000,00
16,986.16
ADMINISTRATION EXPENSES
85.80
0.00
TRUSTEES EXPENSES
0.00
0.00
Trainlng and Devolopmenl
OTHER EXPENSES
260.00
260 00
79.50
Purchase of Capital Equipment
Equipment Maintenance
EQUIPMENT
286.15
0.00
286.15
250.98
1,808.33
2.059.31
PURCHASE OF BADGES & UNIFORMS
611.26
207.42
SUNDRY PAYMENTS
88.46
0.00
TOTAL PAYMENTS FOR THE YEAR
37,012.32
33.629.56

1st THEYDON BOIS SCOUT GROUP
Statement of Assets & Liabilities for the year ended 31 st March 2024
This Year
Previous
Year
BANK & CASH
Bank Current AGcount(s)
Bank Deposit Account(s)
The Scout Association Short Tem Investment Service
Cash in hand
25,775.48
60,242.12
0.00
58.90
61,943.32
5,073.58
11,000.00
234.16
86 076.50
78,251.06
OTHER MONETARY ASSETS
Tax Claim for previous Years
0.00
0.00
INVESTMENT ASSETS
CAF Common Investment Fund at market value
124 181.62
121,444.28
MONETARY ASSETS TOTAL
210,258.12
199 695.34
NON-MONETARY ASSETS Assets for Charlty's own use
Badge & Uniform stock
L8asehold Land and Buildings Main Building (Cost £ 96,0001
{Lease expires 311712020 Insured value)
Land and Buildings Venture Den & Store(Insured Value)
Scouting equipment, fumiture, etc. (Insured Value)
1,442.60
600.00
533,355.00
97,200.00
75,000.00
425,187.40
72,078.50
44,908.87
706,997.60
542,774.77
LIABILITIES Those due within one year
Subscriptions not yet paid
0.00
0.00
LIABILITIES Those due after one year
None
CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS ...............
None
TOTAL NET ASSETS
917 255.72
742,470.11

1st THEYDON BOIS SCOUT GROUP
Inde￿￿￿ent Examinarfs Report lo thp Trustees
I reporton th8 8ccounts of tho 1st Th8y(*)n ￿S Scout Group for the y8ar ended 31st Mar¢h 2024
Respectlve responslbllttlps of Trust888 and examlner
As lh8 ch8rity$ trustees you ar8 r8spon$ibb for the pieparats'on of Ihe accounts ytyj con5vJgr that the audit
requirenEnl of S8CtK)n 43121 of the Charilie5 Act 1993 (the A¢tl doe5 not appty . It i8 my responslbllrty to slate, on
the bas15 of proc8dur85 SP8crfbd the G&n8ral Dlre¢lDn$ gfven by the Ch&rty Cornmi$$Dners under Sect
4317llbl of ￿t, whgth8r parlicukr matters h8V8 come lo my attant￿.
Ba$15 of examlnaff 8 r•port
My examlnal¥)n w88 C8rrkgd oul in accorda￿8 with th8 General Dlr8clk)ns gw8n by the Charty Commbsbnars .
An ex8mhalon InC￿deS review ofthe accountlng r8cor¢J5 kept by the charfy and & Gompari50n of th8 8c¢ounts
present8d with those r8¢ords . 11 a150 incknde$ cons￿erat￿n of any unusual ilgms or dIsc￿sure5 N the 8ccounts
and s•eklng explan8t￿In8 from you gs tru$18es con¢ernlryJ any such matters . The pro¢8dures undertaken do not
provkltr all th8 8VKl8nc8 th81 woukj btr roqulr8d h an )udrt, and con58qU8nlty I do Trot 8xpro8$ an oplnk)n on
th8 v￿W g￿eTh by Iho a¢counl8 .
Ind•p•nd¥nt Examlnerfs Statamont
In eonnecth)n whh my examSnalk)n , no m8tt8r has Con￿ to my att8ntk>n-.
1, whlch gfves ma r88SOn8blg cause lo b&￿ve Ih3t in 8ny m8lerlal respect th& r8quiremenl8
' to keep 8coounb.ng r8eord8 in eL¢ordan¢è with seclkjn 41 of the act and
' to preparg accounts wh￿h accord with Ihe accounting records and
' to c¢)mpty With the 8cCount￿g requlr•m8nts of th8 kt
h8v8 not beon m8t.
2. towhth, h ry oplnbn. 8ttenlion 8houkl be drawn In order to 8n9b￿ 8 proper undarslandhg of the accounts lo
bo reached .
3. which gfves me reasonablè ¢au88 to b8Wv8 that In any malarlal re8￿t the accounllNJ ru￿9 of lh8 1st Twdon
BOL8 SE￿1 Group's Cor￿IttUt￿n h8v8 not b8en mgt.
Narrts '.
Qualffic8¢￿n
AddYgU5
IA
Dat•
I1&12u2+