2022-03-31-accounts - Royal Tunbridge Wells District Scout Council

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Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2

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Section A Reference and administration details
Charity name Royal Tunbridge Wells District Scout Council
Other names the charity is known by
Registered charity number (if any) 3 0 3 4 6 6
Charity’s principal address 2 Argyle Road
Tunbridge Wells
Kent
Postcode T N 4 0 S U
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Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
Ian Wadey	Chair	From 2/11/21
Ivan Sharpe	Chair	Until 13/10/21
Terri Collier	Secretary
George Cran	Treasurer
Nick Burgess	District Commissioner
Kate Sharpe	District Commissioner	Until 11/10/21
Connor Terry	District Youth Commissioner
Steve Dennis	District Explorer Scout Commissioner
Scott Towner
Brian Hobden





Section A Reference and administration details (continued)

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor	Name	Address
Independent Examiner	Louise Tunstall	19 Fleming Way, Tonbridge, Kent, TN10 4RX

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)	The District's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The District is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted
for:
a)
the induction and training
of trustees;
b)
trustee' consideration of
major risks and the systems
and procedures to manage
them

The District is managed by the District Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout District
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary, together with the District Commissioner
and elected members and meets on a minimum of 3 occasions
per annum.
The Executive Committee exists to support the District
Commissioner in meeting the responsibilities of the appointments
and is responsible for:
•
The maintenance of District property;
•
The raising of funds and the administration of District finance;
•
The insurance of persons, property and equipment;
•
District public occasions;
•
Assisting in the recruitment of leaders and other adult
support;
•
Appointing any sub committees that may be required; and
•
Appointing District Administrators and Advisors other than
those who are elected.

Risk and Internal Control
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss; these include 2 signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered.

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Section C Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects
	Objectives and activities


	The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. In order to achieve these aims the District relies heavily on its volunteer leaders who all undertake training relevant to their appointments. All young people across the district have had the opportunity to experience a wide and diverse programme of activities. The trustees also provide a district camp site - Adamswell.

Additional details of the objectives and activities (optional information but encouraged as best practice)	Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include The Executive will assist with 50% of the cost of a relevant
further statements, where training course up to a maximum of £150, subject to the following
relevant, about: criteria:
•policy on grantmaking; • The course is good value;
• Other avenues of funding have been explored by the
•contribution made by applicant; and
volunteers • There is a binding agreement for the individual to support
the District.
The Executive will also make grants, up to 50%, to young people
who will represent the District at International Jamborees up to a
maximum of £6000 in total.
The Executive also provides support to adult leaders attending
international events organised by the District up to a maximum of
£5000 in total.

Public benefit statement The District meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement
of citizenship or community development headings.

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Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	It’s been great to see Scouting really start to recover from the Covid 19 pandemic over the last year and we once again have young people heading off to camps with their sections and some District Events to start looking forward to. Census & Finance This year’s census is showing good progress towards restoring our membership to pre-covid levels and showed a 12% increase compared to our 2021 numbers. I am confident that we will continue to grow during 2022 and this will be shown in next year’s census. Our annual membership capitation fee increased this year with the district restoring it to the same cost as in 2020 following a reduced rate charged in 2021. Adamswell has been lucky to receive many grants over the past year which, combined with a good summer’s camping has left the site in a very good financial situation. District Developments Kate Sharpe took the decision to step down from her DC role during October 2021. I would like to thank Kate for all her efforts during her time in the role and for all her invaluable work during that time. Kate’s departure has left a big gap in the District Team and there are a number of vacancies which need filling at District level. If anyone is interested in taking on one of these roles, please do get in touch. We also said goodbye to Ivan Sharpe, our District Chair in October and I would like to record our thanks to Ivan for his many years of service to scouting in Tunbridge Wells. I am delighted to report that Ian Wadey has agreed to take on the Chair role and we look forward to working with him to move the district forward. The project to build a new Climbing Tower at Adamswell took a massive step forward during March 2022 when we received a £50,000 grant from the DCMS Youth Investment Fund. An order has now been placed for a mobile climbing tower which we hope to have in place at Adamswell towards the end of this camping season. Over the coming months, we will be looking at further activity developments we can add at Adamswell alongside the Climbing tower. Recruiting, supporting, retaining and developing leaders so that we continue to have places to meet demand and reduce waiting lists remains a top priority for the District. It was brilliant to be able to welcome our first “Squirrels” dray to the District in January as part of Calverley Scout Group. We hope this will be the first of many across the district. Events and Activities Activities within the District have resumed after Covid and

Section D

Achievements and performance

Summary of the main achievements
of the charity during the year

It’s been great to see Scouting really start to recover from the
Covid 19 pandemic over the last year and we once again
have young people heading off to camps with their sections
and some District Events to start looking forward to.
Census & Finance
This year’s census is showing good progress towards
restoring our membership to pre-covid levels and showed a
12% increase compared to our 2021 numbers. I am confident
that we will continue to grow during 2022 and this will be
shown in next year’s census.
Our annual membership capitation fee increased this year
with the district restoring it to the same cost as in 2020
following a reduced rate charged in 2021.
Adamswell has been lucky to receive many grants over the
past year which, combined with a good summer’s camping
has left the site in a very good financial situation.
District Developments
Kate Sharpe took the decision to step down from her DC role
during October 2021. I would like to thank Kate for all her
efforts during her time in the role and for all her invaluable
work during that time.
Kate’s departure has left a big gap in the District Team and
there are a number of vacancies which need filling at District
level. If anyone is interested in taking on one of these roles,
please do get in touch.
We also said goodbye to Ivan Sharpe, our District Chair in
October and I would like to record our thanks to Ivan for his
many years of service to scouting in Tunbridge Wells. I am
delighted to report that Ian Wadey has agreed to take on the
Chair role and we look forward to working with him to move
the district forward.
The project to build a new Climbing Tower at Adamswell took
a massive step forward during March 2022 when we received
a £50,000 grant from the DCMS Youth Investment Fund. An
order has now been placed for a mobile climbing tower which
we hope to have in place at Adamswell towards the end of
this camping season. Over the coming months, we will be
looking at further activity developments we can add at
Adamswell alongside the Climbing tower.
Recruiting, supporting, retaining and developing leaders so
that we continue to have places to meet demand and reduce
waiting lists remains a top priority for the District.
It was brilliant to be able to welcome our first “Squirrels” dray
to the District in January as part of Calverley Scout Group.
We hope this will be the first of many across the district.
Events and Activities
Activities within the District have resumed after Covid and

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young people have been able to attend scuba diving sessions, swimming assessments and paintballing. Explorers have also participated in DoE expeditions, winter camp and attended Kent International Jamboree. Plans are well in hand for the return of St George’s Day Funday at Adamswell and also for future trips to Disneyland and Iceland.

Section E	Financial Review
	Accounts As discussed in Section D, 2021-22 has shown a return to scouting after the Covid pandemic and the accounts show increased income and expenditure to reflect this. The total gross income for the District in year was £146,859 compared to a figure of £21,433 the previous year. Grants of £50,000 (from DCMS Youth Investment Fund) and £2,000 (from Tunbridge Wells Round Table) were received towards the purchase of a climbing tower. A deposit of £50,000 was made for the purchase of a climbing tower due for delivery in the next financial year. Adamswell had camping income of £29,396 (£2,818 in 2021) In addition, Adamswell received £14,667 in government grants. Expenditure of £22,974 showed an increase over the previous year (£15,376) reflecting the increased use of the site over the latter part of the year. New items of equipment were also purchased. Events returned in the latter part of the year. Income was £38,531 which is mainly for future events. Expenditure was £33,118 covering St George’s Day activities and deposits for other future events. Total expenditure in 2022 was £117,088 which is a considerable increase over the 2021 figure (£53,114). Overall District funds increased by £29,771 (2021 showed a deficit of £31,681) so that cash funds held by the District at yearend was £165,535. Investments Two deposit accounts are held with the Redwood Bank earning £917 in interest in the year. In addition an account with Monmouthshire Building Society was opened in year. The investments in Witan and CAF investments continue to be held and provided interest of £315 in year. Restricted Funds Restricted funds from the sale of Baden-Powell Hall remain at £28,033. These restricted funds are intended for improving the facilities at Adamswell. £1,511 in restricted funds last year were repaid or donated this year in agreement with the donor. The remaining restricted funds are £2000 for the climbing tower. At the yearend £6,000 remains in endowment funds.

Section E

Financial Review

Accounts
As discussed in Section D, 2021-22 has shown a return to
scouting after the Covid pandemic and the accounts show
increased income and expenditure to reflect this.
The total gross income for the District in year was £146,859
compared to a figure of £21,433 the previous year. Grants of
£50,000 (from DCMS Youth Investment Fund) and £2,000
(from Tunbridge Wells Round Table) were received towards
the purchase of a climbing tower. A deposit of £50,000 was
made for the purchase of a climbing tower due for delivery in
the next financial year.
Adamswell had camping income of £29,396 (£2,818 in 2021)
In addition, Adamswell received £14,667 in government
grants. Expenditure of £22,974 showed an increase over the
previous year (£15,376) reflecting the increased use of the
site over the latter part of the year. New items of equipment
were also purchased.
Events returned in the latter part of the year. Income was
£38,531 which is mainly for future events. Expenditure was
£33,118 covering St George’s Day activities and deposits for
other future events.
Total expenditure in 2022 was £117,088 which is a
considerable increase over the 2021 figure (£53,114).
Overall District funds increased by £29,771 (2021 showed a
deficit of £31,681) so that cash funds held by the District at
yearend was £165,535.
Investments
Two deposit accounts are held with the Redwood Bank
earning £917 in interest in the year. In addition an account
with Monmouthshire Building Society was opened in year.
The investments in Witan and CAF investments continue to
be held and provided interest of £315 in year.
Restricted Funds
Restricted funds from the sale of Baden-Powell Hall remain
at £28,033. These restricted funds are intended for improving
the facilities at Adamswell. £1,511 in restricted funds last
year were repaid or donated this year in agreement with the
donor. The remaining restricted funds are £2000 for the
climbing tower.
At the yearend £6,000 remains in endowment funds.

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Unrestricted Funds

At the yearend the District had unrestricted cash and investment funds of £140,715. This is in excess of its reserves policy of £25,500 (see below). The Committee plans to continue to invest in Adamswell facilities in the next financial year (see Section F).

Overall

At the yearend the District holds £176,748 in cash and investments up from £147,376 in 2021. Brief statement of the charity’s policy Reserves Policy on reserves

The District’s policy on reserves is to hold sufficient funding to continue the charitable activities of the District should income and fundraising activities fall short and to cover the depreciation costs of the capital equipment held. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running cost - £5,000. In addition an estimate to cover depreciation costs has been made of £20,500. This gives a total of £25,500 to be held aside to cover unexpected costs.

You may choose to include Investment Policy additional information, where relevant, about: The District's Income and Expenditure is relatively small and • the charity’s principal sources of as a consequence has limited funds to invest in longer-term funds (including any fundraising); investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. Most funds are held in cash using banks but some funds are invested in bonds and shares.

The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements.

Section F Other Optional Information

Plans for future periods (details of
any significant activities planned to
achieve them)

The Executive Committee will concentrate next year on
supporting the return to ‘normal’ scouting in the light of the
Covid pandemic. The purchase of a climbing tower will be
completed in the coming year and other activities are
planned to be provided. The replacement of some of the
older campsite maintenance equipment will also be made as
and when required.
In addition, funds will be set aside to support international
activities in futureyears,includingJamborees.

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Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair) Date D D M M Y Y

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Royal Tunbridge Wells District Scout Council Receipts and Payments Account

		Year start date		Year end date 31-Mar-22
	For the year from	01-Apr-21	To	31-Mar-22

Receipts and payments
Receipts				Total funds £ 439 52,394 (46,128) 6,704 655 7,359 14,667 52,893 67,560 29,396 38,531 140 1,171 69,239 920 550 1,470 - 1,232 1,232 146,859 146,859
		2022			2021
	Unrestricted funds £ 439 52,394 (46,128) 6,704 655 7,359 14,667 893 15,560 29,396 38,531 140 1,171 69,239 920 550 1,470 - 1,232 1,232 94,859 94,859	Restricted funds £ - 52,000 52,000 - - - 52,000 52,000	Endowment funds £ - - - -		Total funds £
Donations, legacies and similar income
Membership subscriptions paid for prior year	439				583
Membership subscriptions received for currentyear	52,394				39,593
Less: Membership subscriptions paid for current year	(46,128)				(37,711)
Net membership subscriptions retained	6,704				2,465
Donations	655				644
Sub total	7,359				3,109
Grants
Adamswell grants	14,667				21,208
Tower Fundraising	893				917
Sub total	15,560				22,125
Charitable Activities (Note 1)
Adamswell campsite	29,396				2,818
Events & Active Support	38,531				(9,423)
Jamboree	140
Explorers	1,171				-
Sub total	69,239				(6,605)
Other income
Online Scout Manager	920				960
Other income	550				-
Sub total	1,470				960
Investment income
Transfer from deposit accounts	-				348
Other investment income	1,232				1,496
Sub total	1,232				1,844
*Total Gross Income* *Total receipts*
					21,433

	94,859	52,000	-	146,859	21,433

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Royal Tunbridge Wells District Scout Council

Receipts and Payments Account

		Year start date		Year end date 31-Mar-22
	For the year from	01-Apr-21	To	31-Mar-22

Receipts and payments
Payments				Total funds £
		2022			2021
	Unrestricted funds £	Restricted funds £	Endowment funds £		Total funds £
Support payments
Insurance	84			84	213
Printing, postage and stationery	-			-	95
Media	1,069			1,069	1,185
Licences	122			122	-
Training and literature	150			150	200
OSM	1,742			1,742	2,322
Bank fees	647			647	69
District Equipment	67			67	1,416
Rent	365			365	200
Other costs	930			930	1,102
Sub total	5,177	-	-	5,177	6,801
Charitable Activities - Note 1
Adamswell campsite- Note 2	22,974			22,974	15,376
Events & Active Support	31,607	1,511		33,118	30,711
Jamboree	1,478			1,478	(38)
Explorers	4,342			4,342	264
Sub total	60,401	1,511	-	61,912	46,313
*Total Gross Expenditure* Asset and Investment Purchases Deposit for New Tower *Total payments* *Net of receipts/(payments)* Transfers between funds Cash funds last year end *Cash funds this year end*	65,577	1,511	-	67,088 50,000
					53,114

		50,000		50,000	-
	65,577 29,282 100,220 129,502	51,511 489 - 29,544 30,033	- - - 6,000 6,000
				117,088	53,114
				29,771 - 135,764 165,535
	29,282	489	-	29,771	(31,681)
		-	-	-	-
	100,220	29,544	6,000	135,764	167,445
	129,502	30,033	6,000	165,535	135,764

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Royal Tunbridge Wells District Scout Council

Receipts and Payments Account

		Year start date		Year end date 31-Mar-22
	For the year from	01-Apr-21	To	31-Mar-22

Statement of assets and liabilities at the end of the year
		2022			2021
	Unrestricted funds £ 62,186 47,316 20,000 129,502 5,049 6,164 11,213 408,639 19,500 89,850 517,989	Restricted funds £ 30,033 30,033 - -	Endowment funds £ 6,000 6,000 - -		Total funds £
Cash funds
Bank current account	62,186				53,332
Redwood Bank	47,316				82,432
Monmouthshire BS	20,000				-
Total cash funds	129,502				135,764

Investment assets
Investment property - detail				-	-
Quoted investments WITAN	5,049			5,049	4,983
Other investments - CAF	6,164			6,164	6,629
Sub total	11,213	-	-	11,213	11,612
Non monetary assets for charity's own use
Land and buildings	408,639			408,639	401,839
Motor vehicles	19,500			19,500	19,415
Scouting equipment, furniture etc	89,850			89,850	75,342
Sub total	517,989	-	-	517,989	496,596
Total assets and cash funds	658,704	30,033	6,000	694,737	643,972
			- - - 18,400 - 18,400 e approved by the Trustees their behalf by
Liabilities
Expenses incurred but not invoiced	-				1,511
Climbing Tower final Balance	-				-
Sub total	-				1,511

Signature Print Name

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Royal Tunbridge Wells District Scout Group Receipts and Payments Account

	Royal Tunbridge Wells District Scout Group Receipts and Payments Account	Royal Tunbridge Wells District Scout Group Receipts and Payments Account	Royal Tunbridge Wells District Scout Group Receipts and Payments Account	Royal Tunbridge Wells District Scout Group Receipts and Payments Account
	Year start date Year end date
	For the year from	01-Apr-21	To	31-Mar-22

Receipts and payments

NOTE 1	£ INCOME 96,956 38,531 140 1,171 136,798	£ EXPENDITURE (22,974) (33,118) (1,478) (4,342) (61,912)	2022
Charitable Activities (gross)	INCOME	EXPENDITURE	NET SURPLUS/ (DEFICIT)
Adamswell campsite (including grants)	96,956	(22,974)	73,982
Events & Active Support	38,531	(33,118)	5,413
Jamboree	140	(1,478)	(1,338)
Explorers	1,171	(4,342)	(3,170)
Total	136,798	(61,912)	74,887

NOTE 2

NOTE 2
Adamswell costs	2022	2021
Materials and equipment	629	617
Capitalpurchases	3,267	760
Maintenance, servicing	3,452	4,251
Fuel	361	376
Insurance	3,417	3,199
Rates	150	-
Light andheat	2,754	1,257
Water, sewerage andwaste disposal	4,218	2,148
cleaning	1,990	1,224
Activities	720	165
Telephone andinternet	890	1,320
AdamswellOSM	638	-
Othercosts	488	58
Total	22,974	15,376

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Independent examiner’s report to the trustees of the Royal Tunbridge Wells District Scout Council

I report to the trustees on my examina1on of the accounts of the Royal Tunbridge Wells District Scout Council (‘District’) for the year ended 31 March 2022.

Responsibili>es and basis of report

As the charity trustees of the District you are responsible for the prepara1on of the accounts in accordance with the requirements of the Chari1es Act 2011 (‘the Act’). I report in respect of my examina1on of the Trust’s accounts carried out under sec1on 145 of the 2011 Act and in carrying out my examina1on I have followed all the applicable Direc1ons given by the Charity Commission under sec1on 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examina1on. I confirm that no material maOers have come to my aOen1on in connec1on with the examina1on giving me cause to believe that in any material respect:

accoun1ng records were not kept in respect of the Trust as required by sec1on 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other maOers in connec1on with the examina1on to which aOen1on should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Louise Tunstall FCA 19 Fleming Way Tonbridge Kent TN10 4RX

Date: 15 August 2022