## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2** **----- Start of picture text -----**
Section A Reference and administration details
Charity name Royal Tunbridge Wells District Scout Council
Other names the charity is known by
Registered charity number (if any) 3 0 3 4 6 6
Charity’s principal address 2 Argyle Road
Tunbridge Wells
Kent
Postcode T N 4 0 S U
**----- End of picture text -----**
Names of the charity trustees who manage the charity |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Ian Wadey|Chair|From 2/11/21| ||Ivan Sharpe|Chair|Until 13/10/21| ||Terri Collier|Secretary|| ||George Cran|Treasurer|| ||Nick Burgess|District Commissioner|| ||Kate Sharpe|District Commissioner|Until 11/10/21| ||Connor Terry|District Youth Commissioner|| ||Steve Dennis|District Explorer Scout Commissioner|| ||Scott Towner||| ||Brian Hobden||| ||||| ||||| ||||| ||||| ||||| ||**Section A**
**Reference and administration details (continued)**||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) |**Type of advisor**|**Name**|**Address**| |---|---|---| |Independent Examiner|Louise Tunstall|19 Fleming Way, Tonbridge, Kent,
TN10 4RX| 1 LT700001 **Section B Structure, governance and management** ## Description of the charity’s trusts |Type of governing document
(e.g. trust deed, constitution)

How the charity is constituted
(e.g. trust, association,
company)

Trustee selection methods
(e.g. appointed by, elected by)|The District's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| |---|---| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ## Additional governance issues (optional information but encouraged as best practice) |You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted
for:
a)
the induction and training
of trustees;
b)
trustee' consideration of
major risks and the systems
and procedures to manage
them

|The District is managed by the District Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout District
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary, together with the District Commissioner
and elected members and meets on a minimum of 3 occasions
per annum.
The Executive Committee exists to support the District
Commissioner in meeting the responsibilities of the appointments
and is responsible for:
•
The maintenance of District property;
•
The raising of funds and the administration of District finance;
•
The insurance of persons, property and equipment;
•
District public occasions;
•
Assisting in the recruitment of leaders and other adult
support;
•
Appointing any sub committees that may be required; and
•
Appointing District Administrators and Advisors other than
those who are elected.| |---|---| ||| ||**Risk and Internal Control**
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss; these include 2 signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered.| 2 LT700001 |**Section C**
Summary of the objects of the
charity set out in its governing
document
Summary of the main activities in
relation to these objects|| |---|---| ||**Objectives and activities**| ||| ||| ||The objectives of the District are as a unit of the Scout
Association.
The Aim of The Scout Association is to promote the development
of young people in achieving their full physical, intellectual, social
and spiritual potentials, as individuals, as responsible citizens and
as members of their local national and international communities.
The method of achieving the Aim of the Association is by
providing an enjoyable and attractive scheme of progressive
training, based on the Scout Promise and Law and guided by
adult leadership.

In order to achieve these aims the District relies heavily on its
volunteer leaders who all undertake training relevant to their
appointments. All young people across the district have had the
opportunity to experience a wide and diverse programme of
activities.
The trustees also provide a district camp site - Adamswell.| |Additional details of the objectives and activities (optional information but encouraged as best practice)|Additional details of the objectives and activities (optional information but encouraged as best practice)| |---|---| |You**may choose**to include
The Executive will assist with 50% of the cost of a relevant|| |further statements, where
training course up to a maximum of £150, subject to the following|| |relevant, about:
criteria:|| |•policy on grantmaking;
•
The course is good value;|| |•
Other avenues of funding have been explored by the|| |•contribution made by
applicant; and|| |volunteers
•
There is a binding agreement for the individual to support|| |the District.|| |The Executive will also make grants, up to 50%, to young people|| |who will represent the District at International Jamborees up to a|| |maximum of £6000 in total.|| |The Executive also provides support to adult leaders attending|| |international events organised by the District up to a maximum of|| |£5000 in total.|| ||| |Public benefit statement
The District meets the Charity Commission's public benefit criteria|| |under both the advancement of education and the advancement|| |of citizenship or community development headings.|| 3 LT700001 |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements
of the charity during the year|| ||It’s been great to see Scouting really start to recover from the
Covid 19 pandemic over the last year and we once again
have young people heading off to camps with their sections
and some District Events to start looking forward to.
_Census & Finance_
This year’s census is showing good progress towards
restoring our membership to pre-covid levels and showed a
12% increase compared to our 2021 numbers. I am confident
that we will continue to grow during 2022 and this will be
shown in next year’s census.
Our annual membership capitation fee increased this year
with the district restoring it to the same cost as in 2020
following a reduced rate charged in 2021.
Adamswell has been lucky to receive many grants over the
past year which, combined with a good summer’s camping
has left the site in a very good financial situation.
_District Developments_
Kate Sharpe took the decision to step down from her DC role
during October 2021. I would like to thank Kate for all her
efforts during her time in the role and for all her invaluable
work during that time.
Kate’s departure has left a big gap in the District Team and
there are a number of vacancies which need filling at District
level. If anyone is interested in taking on one of these roles,
please do get in touch.
We also said goodbye to Ivan Sharpe, our District Chair in
October and I would like to record our thanks to Ivan for his
many years of service to scouting in Tunbridge Wells. I am
delighted to report that Ian Wadey has agreed to take on the
Chair role and we look forward to working with him to move
the district forward.
The project to build a new Climbing Tower at Adamswell took
a massive step forward during March 2022 when we received
a £50,000 grant from the DCMS Youth Investment Fund. An
order has now been placed for a mobile climbing tower which
we hope to have in place at Adamswell towards the end of
this camping season. Over the coming months, we will be
looking at further activity developments we can add at
Adamswell alongside the Climbing tower.
Recruiting, supporting, retaining and developing leaders so
that we continue to have places to meet demand and reduce
waiting lists remains a top priority for the District.
It was brilliant to be able to welcome our first “Squirrels” dray
to the District in January as part of Calverley Scout Group.
We hope this will be the first of many across the district.
_Events and Activities_
Activities within the District have resumed after Covid and| 4 LT700001 young people have been able to attend scuba diving sessions, swimming assessments and paintballing. Explorers have also participated in DoE expeditions, winter camp and attended Kent International Jamboree. Plans are well in hand for the return of St George’s Day Funday at Adamswell and also for future trips to Disneyland and Iceland. |**Section E**|**Financial Review**| |---|---| ||**Accounts**
As discussed in Section D, 2021-22 has shown a return to
scouting after the Covid pandemic and the accounts show
increased income and expenditure to reflect this.
The total gross income for the District in year was £146,859
compared to a figure of £21,433 the previous year. Grants of
£50,000 (from DCMS Youth Investment Fund) and £2,000
(from Tunbridge Wells Round Table) were received towards
the purchase of a climbing tower. A deposit of £50,000 was
made for the purchase of a climbing tower due for delivery in
the next financial year.
Adamswell had camping income of £29,396 (£2,818 in 2021)
In addition, Adamswell received £14,667 in government
grants. Expenditure of £22,974 showed an increase over the
previous year (£15,376) reflecting the increased use of the
site over the latter part of the year. New items of equipment
were also purchased.
Events returned in the latter part of the year. Income was
£38,531 which is mainly for future events. Expenditure was
£33,118 covering St George’s Day activities and deposits for
other future events.
Total expenditure in 2022 was £117,088 which is a
considerable increase over the 2021 figure (£53,114).
Overall District funds increased by £29,771 (2021 showed a
deficit of £31,681) so that cash funds held by the District at
yearend was £165,535.
**Investments**
Two deposit accounts are held with the Redwood Bank
earning £917 in interest in the year. In addition an account
with Monmouthshire Building Society was opened in year.
The investments in Witan and CAF investments continue to
be held and provided interest of £315 in year.
**Restricted Funds**
Restricted funds from the sale of Baden-Powell Hall remain
at £28,033. These restricted funds are intended for improving
the facilities at Adamswell. £1,511 in restricted funds last
year were repaid or donated this year in agreement with the
donor. The remaining restricted funds are £2000 for the
climbing tower.
At the yearend £6,000 remains in endowment funds.| 5 LT700001 ## **Unrestricted Funds** At the yearend the District had unrestricted cash and investment funds of £140,715. This is in excess of its reserves policy of £25,500 (see below). The Committee plans to continue to invest in Adamswell facilities in the next financial year (see Section F). ## **Overall** At the yearend the District holds £176,748 in cash and investments up from £147,376 in 2021. Brief statement of the charity’s policy **Reserves Policy** on reserves The District’s policy on reserves is to hold sufficient funding to continue the charitable activities of the District should income and fundraising activities fall short and to cover the depreciation costs of the capital equipment held. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running cost - £5,000. In addition an estimate to cover depreciation costs has been made of £20,500. This gives a total of £25,500 to be held aside to cover unexpected costs. You **may choose** to include **Investment Policy** additional information, where relevant, about: The District's Income and Expenditure is relatively small and • the charity’s principal sources of as a consequence has limited funds to invest in longer-term funds (including any fundraising); investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. Most funds are held in cash using banks but some funds are invested in bonds and shares. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements. ## **Section F Other Optional Information** |Plans for future periods (details of
any significant activities planned to
achieve them)|The Executive Committee will concentrate next year on
supporting the return to ‘normal’ scouting in the light of the
Covid pandemic. The purchase of a climbing tower will be
completed in the coming year and other activities are
planned to be provided. The replacement of some of the
older campsite maintenance equipment will also be made as
and when required.
In addition, funds will be set aside to support international
activities in futureyears,includingJamborees.| |---|---| 6 LT700001 **Section G** **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair) Date D D M M Y Y 7 LT700001 ## **Royal Tunbridge Wells District Scout Council Receipts and Payments Account** |||Year start date||Year end date
**31-Mar-22**|| |---|---|---|---|---|---| ||**For the year**
**from**|**01-Apr-21**|**To**|**31-Mar-22**|| ||||||| |**Receipts and payments**|||||| |**Receipts**||||**Total funds**
**£**
**439**
**52,394**
**(46,128)**
**6,704**
**655**
**7,359**
**14,667**
**52,893**
**67,560**
**29,396**
**38,531**
**140**
**1,171**
**69,239**
**920**
**550**
**1,470**
**-**
**1,232**
**1,232**
**146,859**
**146,859**|| |||**2022**|||**2021**| ||**Unrestricted**
**funds**
**£**
**439**
**52,394**
**(46,128)**
**6,704**
**655**
**7,359**
**14,667**
**893**
**15,560**
**29,396**
**38,531**
**140**
**1,171**
**69,239**
**920**
**550**
**1,470**
**-**
**1,232**
**1,232**
**94,859**
**94,859**|**Restricted funds**
**£**
**-**
**52,000**
**52,000**
**-**
**-**
**-**
**52,000**
**52,000**|**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**||**Total funds**
**£**| |**Donations, legacies and similar income**|||||| |Membership subscriptions paid for prior
year|**439**||||583| |Membership subscriptions received for
currentyear|**52,394**||||39,593| |Less: Membership subscriptions paid for
current year|**(46,128)**||||(37,711)| |Net membership subscriptions retained|**6,704**||||**2,465**| |Donations|**655**||||644| |**Sub total**|**7,359**||||**3,109**| |**Grants**|||||| |Adamswell grants|**14,667**||||21,208| |Tower Fundraising|**893**||||917| |**Sub total**|**15,560**||||**22,125**| |**Charitable Activities (Note 1)**|||||| |Adamswell campsite|**29,396**||||2,818| |Events & Active Support|**38,531**||||(9,423)| |Jamboree|**140**||||| |Explorers|**1,171**||||-| |**Sub total**|**69,239**||||**(6,605)**| |**Other income**|||||| |Online Scout Manager|**920**||||960| |Other income|**550**||||-| |**Sub total**|**1,470**||||**960**| |**Investment income**|||||| |Transfer from deposit accounts|**-**||||348| |Other investment income|**1,232**||||1,496| |**Sub total**|**1,232**||||**1,844**| |**_Total Gross Income_**
**_Total receipts_**|||||| ||||||**21,433**| ||||||| ||**94,859**|**52,000**|**-**|**146,859**|**21,433**| 1 LT700003 ## **Royal Tunbridge Wells District Scout Council** ## **Receipts and Payments Account** ||||Year start date|Year start date|||Year end date
**31-Mar-22**|Year end date
**31-Mar-22**|| |---|---|---|---|---|---|---|---|---|---| ||**For the year**
**from**||**01-Apr-21**||**To**||**31-Mar-22**||| ||||||||||| |**Receipts and payments**|||||||||| |**Payments**|||||||**Total funds**
**£**||| ||||**2022**||||||**2021**| ||**Unrestricted**
**funds**
**£**||**Restricted funds**
**£**||**Endowment**
**funds**
**£**||||**Total funds**
**£**| |**Support payments**||






||||||






|| |Insurance|**84**||||||**84**||213| |Printing, postage and stationery|**-**||||||**-**||95| |Media|**1,069**||||||**1,069**||1,185| |Licences|**122**||||||**122**||-| |Training and literature|**150**||||||**150**||200| |OSM|**1,742**||||||**1,742**||2,322| |Bank fees|**647**||||||**647**||69| |District Equipment|**67**||||||**67**||1,416| |Rent|**365**|






||

||
|**365**|






|200| |Other costs|**930**||||||**930**||1,102| |**Sub total**|**5,177**||**-**||**-**||**5,177**||**6,801**| |**Charitable Activities - Note 1**|||||||||| |Adamswell campsite- Note 2|**22,974**||||||**22,974**||15,376| |Events & Active Support|**31,607**||**1,511**||||**33,118**||30,711| |Jamboree|**1,478**||||||**1,478**||(38)| |Explorers|**4,342**||||||**4,342**||264| |**Sub total**|**60,401**||**1,511**||**-**||**61,912**||**46,313**| |**_Total Gross Expenditure_**
**Asset and Investment Purchases**
Deposit for New Tower
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**|**65,577**||**1,511**||**-**||**67,088**
**50,000**||| ||||||||||**53,114**| ||||||||||| ||||**50,000**||||**50,000**||**-**| ||**65,577**
**29,282**
**100,220**
**129,502**||**51,511**
**489**
**-**
**29,544**
**30,033**||**-**
**-**
**-**
**6,000**
**6,000**||||| ||||||||**117,088**||**53,114**| ||||||||**29,771**
**-**
**135,764**
**165,535**||| ||**29,282**||**489**||**-**||**29,771**||**(31,681)**| ||||**-**||**-**||**-**||**-**| ||**100,220**||**29,544**||**6,000**||**135,764**||**167,445**| ||**129,502**||**30,033**||**6,000**||**165,535**||**135,764**| 2 LT700003 ## **Royal Tunbridge Wells District Scout Council** ## **Receipts and Payments Account** ||||Year start date|Year start date|||Year end date
**31-Mar-22**|Year end date
**31-Mar-22**|| |---|---|---|---|---|---|---|---|---|---| ||**For the year**
**from**||**01-Apr-21**||**To**||**31-Mar-22**||| ||||||||||| |**Statement of assets and liabilities at the end of the year**|||||||||| ||||**2022**||||||**2021**| ||**Unrestricted**
**funds**
**£**
**62,186**
**47,316**
**20,000**
**129,502**
**5,049**
**6,164**
**11,213**
**408,639**
**19,500**
**89,850**
**517,989**||**Restricted funds**
**£**
**30,033**
**30,033**
**-**
**-**||**Endowment**
**funds**
**£**
**6,000**
**6,000**
**-**
**-**||||**Total funds**
**£**| |**Cash funds**|||||||||| |Bank current account|**62,186**||||||||53,332| |Redwood Bank|**47,316**||||||||82,432| |Monmouthshire BS|**20,000**||||||||-| |**Total cash funds**|**129,502**||||||||**135,764**| ||||||||||| |**Investment assets**|||||||||| |Investment property - detail|||||||**-**||**-**| |Quoted investments WITAN|**5,049**||||||**5,049**||4,983| |Other investments - CAF|**6,164**||||||**6,164**||6,629| |**Sub total**|**11,213**||**-**||**-**||**11,213**||**11,612**| |**Non monetary assets for charity's own**
**use**|||||||||| |Land and buildings|**408,639**||||||**408,639**||401,839| |Motor vehicles|**19,500**||||||**19,500**||19,415| |Scouting equipment, furniture etc|**89,850**||||||**89,850**||75,342| |**Sub total**|**517,989**||**-**||**-**||**517,989**||**496,596**| |**Total assets and cash funds**|**658,704**||**30,033**||**6,000**||**694,737**||**643,972**| ||||||**-**
**-**
**- 18,400**
**-**
**18,400**
**e approved by the Trustees**
**their behalf by**||||| |**Liabilities**|||||||||| |Expenses incurred but not invoiced|**-**||||||||**1,511**| |Climbing Tower final Balance|**-**||||||||**-**| |**Sub total**|**-**||||||||**1,511**| ||||||||||| Signature Print Name 3 LT700003 ## **Royal Tunbridge Wells District Scout Group Receipts and Payments Account** ||**Royal Tunbridge Wells District Scout Group**
**Receipts and Payments Account**|**Royal Tunbridge Wells District Scout Group**
**Receipts and Payments Account**|**Royal Tunbridge Wells District Scout Group**
**Receipts and Payments Account**|**Royal Tunbridge Wells District Scout Group**
**Receipts and Payments Account**| |---|---|---|---|---| ||Year start date
Year end date|||| ||**For the year**
**from**|**01-Apr-21**|**To**|**31-Mar-22**| |||||| |**Receipts and payments**||||| |**NOTE 1**|**£**
**INCOME**
**96,956**
**38,531**
**140**
**1,171**
**136,798**|**£**
**EXPENDITURE**
**(22,974)**
**(33,118)**
**(1,478)**
**(4,342)**
**(61,912)**|**2022**| |---|---|---|---| |**Charitable Activities (gross)**|**INCOME**|**EXPENDITURE**|**NET SURPLUS/**
**(DEFICIT)**| |Adamswell campsite (including grants)|**96,956**|**(22,974)**|**73,982**| |Events & Active Support|**38,531**|**(33,118)**|**5,413**| |Jamboree|**140**|**(1,478)**|**(1,338)**| |Explorers|**1,171**|**(4,342)**|**(3,170)**| |**Total**|**136,798**|**(61,912)**|**74,887**| ## **NOTE 2** |**NOTE 2**|||||| |---|---|---|---|---|---| |**Adamswell costs**||**2022**||**2021**|| |Materials and equipment||**629**||**617**|| |Capitalpurchases||**3,267**||**760**|| |Maintenance, servicing||**3,452**||**4,251**|| |Fuel||**361**||**376**|| |Insurance||**3,417**||**3,199**|| |Rates||**150**||**-**|| |Light andheat||**2,754**||**1,257**|| |Water, sewerage andwaste disposal||**4,218**||**2,148**|| |cleaning||**1,990**||**1,224**|| |Activities||**720**||**165**|| |Telephone andinternet||**890**||**1,320**|| |AdamswellOSM||**638**||**-**|| |Othercosts||**488**||**58**|| |**Total**||**22,974**||**15,376**|| 4 LT700003 ## **Independent examiner’s report to the trustees of the Royal Tunbridge Wells District Scout Council** I report to the trustees on my examina1on of the accounts of the Royal Tunbridge Wells District Scout Council (‘District’) for the year ended 31 March 2022. ## **Responsibili>es and basis of report** As the charity trustees of the District you are responsible for the prepara1on of the accounts in accordance with the requirements of the Chari1es Act 2011 (‘the Act’). I report in respect of my examina1on of the Trust’s accounts carried out under sec1on 145 of the 2011 Act and in carrying out my examina1on I have followed all the applicable Direc1ons given by the Charity Commission under sec1on 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examina1on. I confirm that no material maOers have come to my aOen1on in connec1on with the examina1on giving me cause to believe that in any material respect: 1. accoun1ng records were not kept in respect of the Trust as required by sec1on 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other maOers in connec1on with the examina1on to which aOen1on should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Louise Tunstall FCA** 19 Fleming Way Tonbridge Kent TN10 4RX Date: 15 August 2022