Stone (Dartford) Group
Minutes of Executive Meeting
Held on 24.06.22
Present
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David Mote (Chair)
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Jane Ball (GSL)
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Dave Theobald (Treasurer)
-
Debbie Tolhurst(Secretary)
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Vicki Mackney (Fundraising)
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Paul Tolhurst
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Terry Canham
-
Brett Cooper
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Sue Martin
-
Sarah Hoadley
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Kelvin Hoadley
-
Nicole Grimwood
-
Louise Jenkins
| 1.0 | Apologies for absence | Responsibility |
|---|---|---|
| nil | ||
| 2.0 | Minutes from the previous meeting | |
| 2.1 Minutes approved. |
| 3.0 | Executive members | |
|---|---|---|
| Members on executive stood down and were nominated and seconded were Chair David Mote Secretary Debbie Tolhurst Treasurer David Theobald Executive officers all who stood last time are to continue. |
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| 4.0 | Chairman’s Report was emailed Chairmans%20report. doc |
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| 4.0 | Group Scout Leaders report Group%20Scout%20L eaders%20report%20 Jane thanked Neil and Sue for running the group in her absence Thanked all leaders and young leader- the group could not run without you. All leaders |
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| 5.0 | Treasurers report |
| 5.1Report Submitted Chairman thanked David for his hard work and also thanked all the sections for supporting David. |
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|---|---|---|
| 6.0 | Section reports Pebbles Squirrels On Saturday 10thSeptember 2022 Stone scout group opened the 2ndSquirrel section in Dartford District and what 10 months it has been! In September we started running two weeks of the same programme due to a big uptake of Squirrels but found this quite hard. So, after October half term we thought let do it and change to weekly but go slightly over the number recommend to us, (only by 3) but we now have 24 amazing Squirrels who are truly fantastic. They try everything we have thrown at them. We have achieved many badges since opening such as feeling good, first aid, hikes, creative, one of my favourite badges we have done is learning all about them and what they wanted to be when they are older Leader for Rawhide We open the year with a sleepover planed for in tents but moved inside due to snow! Family camp gave us plenty of laughs and was followed by a district trip to Leeds Castle, and JOTT. We held a summer camp at Buckmore where the highlight was caving. In September we had Katie go on maternity leave, Rawhide was lucky to have Jo join us on the leadership team. We also took on another young leader, Issy For the Autumn term we had a sleepover with a visit to Chatham dock yard, Halloween party, remembrance parade, first aid, and panto. 2023 saw us booking Lego land, Fundays. We’ve enjoyed Rawhides Got Talent and a sleepover to Greenwich. Over the year we gave out 195 badges, with 5 Bronze Awards. |
With exam season now finished, I look forward to seeing our young leaders, Ollie and Issy, back on the team. I would like to welcome Baby Hunter and congratulate Katie. My thanks, to Chris, my right-hand man, and to Jo, who has moved seamlessly from maternity cover to uni exams cover. Beaver of the Year was announced at our evening meeting. Leader for Saxon In September I stepped up as Beaver leader due to Nicole having to step down to be able to take on the Squirrel Leader role. Since then we have worked as a great team, welcoming our Assistant Leader Carina back into scouting, getting Jane back and having the support of our two young leaders Jo and Josh to run the weekly sessions. Saxon has had a great year; the children have been amazing as they have been more than willing to have a go at anything we have thrown at them. We have been focusing on completing a lot of badge work such as bug hotels, photography, planting, first aid. We also had an amazing visit to the Temple in Gravesend where we got a guided tour and even tried some food, everyone loved it even the parents that got to stay. Every year we host a Mother’s Day session this year the mums/nans/aunties were able to come along and enjoy afternoon tea with a bit of craft. We had a great turn out for both Remembrance and St George’s day, they all looked so smart and done everything we could have asked of them. I can say they did all the leaders proud; we are looking forward to taking them to Ninja Warrior in July as a treat. Lastly, I would love to thank the whole of Saxon team as none of this would be possible without them. Here’s to another great year ahead Leader Birch We have 28 Cubs at the moment. We have been on a few visits this year: Bluewater, Beacon Woods, panto and our river walk in the Darent River.
During our pack meetings we have gained various badges (Road Safety, book reader, sports enthusiast, collectors, hobbies, physical recreation, emergency aid and all our Challenge Badges). We have had fun with games nights, bring a buddy night, conkering, Cub Forums, craft, Halloween Party, problem solving, Christmas Party, cooking, pancake making, Easter Egg Hunt, challenges, shooting, archery, Sports Day, celebrated St George’s Day, the Queen’s Jubilee and Remembrance and much more. A huge thank you to our Cubs and parents for their commitment to the Pack meetings, camps and supporting our fundraising events and thank you also to Sarah, Jane, Emma, Steve, Vicki, Richard, CJ, Eli & Georgia for their help throughout the year. 7 Cubs have been awarded with the highest award in Cub Scouting – The Silver Award. Elm Leaders We have had another great year at Elm pack. We currently have 22 cubs on our books but 3 will be moving up to scouting in the summer and another 4 at the end of the year. We have been doing lots and lots of badge work from 1[st] aid to pioneering finding lots of fun & different ways the Cubs can earn their badges. We have so far awarded 153 badges plus 3 Silver Awards We have also been lucky enough to have Elm represented at the Remembrance Day & St Georges day parades, JOTT and not forgetting a fantastic Family camp. It’s been great having Charlie Ball as our AGSL and Jill again helping us out with our finances, and we have 4 very willing young leaders in Alison, Jack, Alfie & Zach. Sadly we are losing Alison who is off to Uni in Portsmouth in September. Everard Scouts We have had another great year at Elm pack. We currently have 22 cubs on our books but 3 will be moving up to
scouting in the summer and another 4 at the end of the year. We have been doing lots and lots of badge work from 1[st] aid to pioneering finding lots of fun & different ways the Cubs can earn their badges. We have so far awarded 153 badges plus 3 Silver Awards We have also been lucky enough to have Elm represented at the Remembrance Day & St Georges day parades, JOTT and not forgetting a fantastic Family camp. It’s been great having Charlie Ball as our AGSL and Jill again helping us out with our finances, and we have 4 very willing young leaders in Alison, Jack, Alfie & Zach. Sadly we are losing Alison who is off to Uni in Portsmouth in September. We awarded 7 Gold awards within this period to: Alfie Ellison Jessica Mace Euan McGeoch Annabelle Briggs Hannah Edwards Annabel Tomkinson Faye Woodley Wise Scouts The troop has been going through some changes over the last year we have had a rise in numbers and lost a few older Scouts to Explorers. We had a back-to-basics camp in June and off to Bournemouth this summer. We have been trying some new programmes and bringing back some old favourites. We had 3 Scouts gain their Chief Scouts Gold Award, the highest award a Scout can gain in the Scout section well done to Kira Brunsdon, Joshua Healey and Owen Sutton. On behalf of all the Leaders and Scouts we would like to say thank you to all the parents for their ongoing support, on a personal note I would like to say thank you to all the Scouts for their ongoing commitment to the Troop. Lastly I would like to say a THANK YOU to Jill Pritchard and the young leaders (Jake Brunsdon, Luke Brooks, CJ Mackney, Charlie Burns and Alfie Ellison) because without them the
| Troop would not function. A special thanks to Matthew Grimwood, Ricky Jones, Katt Farrar, Louise Jenkins and Nicole Grimwood for all their support to help run the troop on Friday nights. |
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|---|---|---|
| 6.0 | Family Camp | |
| Family camp was a great success, we celebrated the Queens Platinum Jubilee. |
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| 7.0 | District Report | |
| DC Jackie attended the meeting and awarded 3 Gold awards. Thanked everyone for their support and hard work. |
STONE (DARTFORD) SCOUT GROUP
ANNUAL GENERAL MEETING
MONDAY 8th JULY 2023
TREASURER'S REPORT
Year Ending 31st March 2023
Page (1) Registered Charity No 303451
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE
STONE (DARTFORD) SCOUT GROUP
I report on the accounts of the Group for the year ended 31st March 2022 which are set out on pages ........................2 - 4
Respective responsibilities of trustees and examiner
The Group's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
Examine the accounts (under section 145 of the 2011 (Act);
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section145(5)(b) of the 2011 Act); and
To state whether particular matters have come to my attention.
Basis of Independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 130 of the 2011 Act and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and the Regulations
have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached,
Name: C Penfold Qualification: .......... MAAT Address: ............................................................................... ............................................................................... ............................................................................... Date ................. 08/07/2023
Page (2) Registered Charity No 303451
STONE (DARTFORD) SCOUT GROUP
Receipts & Payments Account Summary for the year ended 31st MARCH 2023
| Total receipts for the year Total payments for the year Net receipts (payments) for the year Transfers between Funds Cash,bank and similar funds brought forward Cash,bank and similar funds carried forward |
This Year General Funds This Year Restricted Funds This Year Total £ £ £ 22,922 12,891 35,813 21,342 14,612 35,953 1,581 (1,721) (140) - 10,000 10,000 24,402 0 24,402 25,983 8,279 34,262 |
Previous Year Total £ 26,567 32,059 |
|---|---|---|
| (5,492) 10,000 30,090 |
||
| 34,598 |
The above account and accompanying statement of assets and liabilities were approved by the Trustees on and signed on their behalf by
D S Theobald
..............................................................................
D Theobald (Honorary Treasurer)
Page (3) Registered Charity No 303451
STONE (DARTFORD) SCOUT GROUP
Receipts & Payments Account Summary for the year ended 31st MARCH 2023
| MEMBERSHIP SUBSCRIPTIONS Less Paid (Capitation) Rebate INVESTMENT INCOME RECEIVED Bank Interest GIFT AID DONATIONS/GRANTS ACTIVITIES FUNDRAISING OTHER INCOME Levy Transport (inc New Vehicle) Vehicle Levy Hall Hire SUNDRY RECEIPTS TOTAL RECEIPTS FOR THE YEAR |
This Year General Funds This Year Restricted Funds This Year Total £ £ £ 11,121 - 11,121 6,206 - 6,206 4,915 - 4,915 - - - - - - - - - 4,667 - 4,667 1,808 12,891 14,698 2,645 - 2,645 3,352 - 3,352 - - - - - - 5,535 - 5,535 - - - 22,922 12,891 35,813 |
Previous Year Total £ 9,969 4,687 |
|---|---|---|
| 5,282 - - - 1,930 12,632 2,027 - - - 4,285 410 |
||
| 26,567 |
Page (4) Registered Charity No 303451
STONE (DARTFORD) SCOUT GROUP
Receipts & Payments Account Summary for the year ended 31st MARCH 2023
| PREMISES Rates Light,Heat,Water,Cleaning.mobile Insurance Repairs & Renewals Donations/Grants ACTIVITIES FUNDRAISING EXPENSES ADMIN/ESTABLISHMENT EXPENSES Training Levy OTHER EXPENSES Road Tax other Vehicle service/fuel Shooting Range PURCHASE OF EQUIPMENT PURCHASE OF BADGES SUNDRY PAYMENTS TOTAL PAYMENTS FOR THE YEAR |
This Year General Funds This Year Restricted Funds This Year Total £ £ £ - - - 1,687 - 1,687 4,058 - 4,058 84 - 84 30 - 30 3,746 14,612 18,358 1,111 - 1,111 - - - 1,556 - 1,556 713 - 713 304 - 304 32 - 32 48 - 48 4,222 - 4,222 1,181 - 1,181 2,569 - 2,569 21,342 14,612 35,953 |
Previous Year Total £ - 929 3,852 51 110 13,874 1,579 - 829 440 - 910 186 5,918 1,179 2,202 |
|---|---|---|
| 32,059 |
Page (5) Registered Charity No 303451
STONE (DARTFORD) SCOUT GROUP
Statement of Assets and Liabilities at 31st March 2023
| Statement of Assets and Liabilities at 31st March 2023 | |
|---|---|
| MONETARY ASSETS Cash, bank and similar funds Bank Current Account Building Society Account Cash in hand Unpresented cheques Not on statement Group Funds OTHER MONETARY ASSETS Tax Claim Debts due to Group NON MONETARY ASSETS Assets for Charity's own use Land & Buildings - Insured value garage Motor vehicles (2) Approx value Scouting equipment, furniture, etc approx value LIABILITIES (Those payable after one year) |
This Year General Funds This Year Restricted Funds This Year Total Previous Year Total £ £ £ £ 25,253 10,000 35,253 32,867 - - 0 - 3,136 - 3,136 2,262 (12,030) - (12,030) (826) 7,804 - 7,804 295 99 - 99 - |
| 24,262 10,000 34,262 34,598 |
|
| - - - - 295,921 295,921 18,421 18,421 9,000 5,000 8,522 8,522 nil nil nil nil |
Note:
OBJECTS OF CHARITY
To enable young people to have fun, learn new skills, accept new challenges, make new friends and get more out of life with guidance from caring adults
RESERVES POLICY
Unrestricted funds are needed :
a) to provide funds to operate each section on a weekly basis
b) to provide funds to maintain and run Headquarters
c) to provide funds to maintain and run Group vehicles
d) to provide funds to maintain good standard of equipment
Page (6) Registered Charity No 303451
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE
STONE (DARTFORD) SCOUT GROUP
I report on the accounts of the Group for the year ended 31st March 2022 which are set out on pages ........................2 - 4
Respective responsibilities of trustees and examiner
The Group's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
Examine the accounts (under section 145 of the 2011 (Act);
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section145(5)(b) of the 2011 Act); and
To state whether particular matters have come to my attention.
Basis of Independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 130 of the 2011 Act and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and the Regulations
have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached,
Name: C Penfold Qualification: .......... MAAT Address: ............................................................................... ............................................................................... ............................................................................... Date ................. 08/07/2023
Page (2) Registered Charity No 303451