2023-03-31-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section A Reference and administration details
Medway Towns District Scout Council
Charity name
Other names the charity is known by
Registered charity number (if any) 3 0 3 4 3 4
HQ registration number 1 0 0 0 1 2 0 3
Charity’s principal address 40 ELM Avenue
Chatham
Kent
Postcode M E 4 6 E R
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Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
John Russell Brisley	District Commissioner
Marc Harris	Chair
David Andrew Knight	District Commissioner
Steven Slater	District Explorer Scout Commissioner
Graham Hancock
HenryJames Brackley
Paul AnthonyRandall
Sverre Ben Clark Sverresonn
Graeme Pryke
Alice Canty	Treasurer
Sarah Edmonds Magee
Kara Cooper
Robbie Riddell

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor	Name	Address
Bankers	Barclays	Chatham
	Nat West	Larkfield
	HSBC	Chatham
	Santander	West Malling

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the 3 District Commissioners together with the District Explorer Commissioner and Scout Network Commissioner along with Youth Commissioners and four elected members, and meets every 2 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioners in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
	The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The District is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the 3 District Commissioners together with the District Explorer Commissioner and Scout Network Commissioner along with Youth Commissioners and four elected members, and meets every 2 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioners in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B

Structure, governance and management (continued)

Risk and Internal Control The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. The District owns the freehold of its campsite known as Buckmore Park. The Deeds are held by two Holding Trustees, Mr J Holder and Mr K Holford. The District has granted a licence to a charity Buckmore Park Scout Centre CIO ( charity no. 117439) to operate the day to day activies of the campsite. One of the Holding Trustees Mr K Holford, along with Mr P Randall, Mrs Susan Harris, Mrs Michelle Kagen and Mr S Slater are also trustees of that charity.

Section C

Objectives and activities

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

3 LT700001 (3rd December 2018)

• contribution made by volunteers; • policy on investments.

Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
Section E	Financial Review
Reserves Policy Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) information, where relevant, about:Investment Policy • investment policy and objectives; Brief statement of the charity’s policy on reserves The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold the sum of £28.000.00 in reserve. Youmay chooseto include additional • the charity’s principal sources of funds (including any fundraising); The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the district obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements.	Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold the sum of £28.000.00 in reserve.
	Investment Policy The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The District Executive regularly monitors the levels of bank balances and the interest rates received to ensure the district obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements.

5 LT700001 (3rd December 2018)

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair) Date		John Brisley	John Brisley	John Brisley	John Brisley	John Brisley	John Brisley	Alice Canty
		JOHN BRISLEY						Alice Canty
		District Commissioner						Treasurer
	0 4 1 0 2 3
		0	4	1	0	2	3

6 LT700001 (3rd December 2018)

Medway Towns District Scout Council Receipts and Payments Account

	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account
	Year start date Year end date 4/1/2022 To 3/31/2023 For the year from
Receipts and payments
Receipts	2022/23 2021/22 Total funds Total funds £ £ £ £ £ £ Unrestricted funds Restricted funds MAST Restricted/ Designated funds overseas trips Buckmore Park Holding Trustees
Donations, legacies and similar income
Membership subscriptions	85,870	280	-	-	86,150	67,221
Donations		600	-	-	600	838
EJ 2020 Refunds			-	-	-	-
Gift Aid			-		-	-
Capitation rebates			-	-	-	484
Sub total	85,870	880	-	-	86,750	68,543
Grants
Maintenenace grant	-	-	-	-	-	-
Other grants	-	-	-	100	100	-
Sub total	-	-	-	100	100	-
Fundraising events (gross)
Badge sales	7,612	-	-	-	7,612	5,391
Equipment hire		-	-	-	-	-
Jamboree receipts	-	-	13,502	-	13,502	200
Other fundraising activities	-	10	-	-	10	-
Sub total	7,612	10	13,502	-	21,124	5,591
District Activities
Section Activies	3,524	-	-	-	3,524	2,978
Mast		-	-	-	-	220
District Activities	1,231	-	-	-	1,231	800
Sub total	4,755	-	-	-	4,755	3,998
Investment income
Bank interest	96	-	-	48	144	16
Interest on Group Loan		-	-	-	-	166
The Scout Association Short Term Investment Service	645	121	-	-	766	21
Group Loan Repayments		-	-	-	-	10,177
Sub total	741	121	-	48	910	10,380
Total Gross Income Asset and investment sales, etc. Total receipts
	98,978	1,011	13,502	148	113,639	88,512
	-	-	-	-	-	-
	98,978	1,011	13,502	148	113,639	88,512

LT700003 July 2021)

1 of 4

Medway Towns District Scout Council Receipts and Payments Account

	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account
	Year start date				Year end date 3/31/2023
	For the year from	4/1/2022		To	3/31/2023
Receipts and payments
sxe Payments	2022/23 £ £ £ £ Unrestricted funds Restricted funds MAST Restricted/ Designated funds overseas trips Buckmore Park Holding Trustees				2021/22 Total funds Total funds £ £
Charitable Payments
Membership subscriptions paid on (National/County/Area/District)	126,331	-	-	-	126,331
Youth programme and activities	10,667	450		-	11,117	3,029
Adult support and training	-	-	-	-	-	-
Admin	16	-	-	-	16	350
Jamboree 2023 Payments	-	-	21,700	-	21,700	8,551
Electricity and Gas	-	-	-	23	23	-
Insurance	385	-	-	-	385	334
Repairs and Renewals	-	-	-	-	-	-
Equipment			-		-	46,583
Printing and photocopying	-	-	-	-	-	-
Professional fees	4,180	-	-		4,180	21
Bank charges	-	-	-	60	60	26
AGM and trustee expenses	-	-	-	-	-
Donations and Grants	-	752	-	-	752	355
Film licence	-	-	-	-	-
Capitation rebates paid to Groups	114	-	-	-	114	741
Sub total	141,693	1,202 #	21,700 #	83	164,678	59,990
Fundraising expenses
Badge purchases	7,136	-	-	-	7,136	5,190
Detail 2		-	-	-	-
Detail 3	-	-	-	-	-	-
Other fundraising costs	-	-	-	-	-	-
Sub total	7,136	-	-	-	7,136	5,190
Total Gross Expenditure Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end Asset and investment purchases etc
	148,829	1,202	21,700	83	171,814	65,180
	-	-	-	-	-	-
	148,829	1,202	21,700	83	171,814	65,180
	- 49,851	- 191	- 8,198	65	- 58,175	23,332
	- 2,500		2,500	-	-	-
	173,276	12,380	20,477	13,870	220,003	196,671
	120,925	12,189	14,779	13,935	161,828	220,003

LT700003 July 2021)

2 of 4

Medway Towns District Scout Council Receipts and Payments Account

	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account	Medway Towns District Scout Council Receipts and Payments Account
	Year start date Year end date 4/1/2022 To 3/31/2023 For the year from
Statement of assets and liabilities at the end of the year
	31st March 2023 3/31/2022 Total funds Total funds £ £ £ £ £ £ Unrestricted funds Restricted funds MAST Resricted/ Designated funds overseas trips Holding Trustees funds
Cash funds
Bank current account - Badge Account	568	-	-	-	568	601
Bank current account -General Account	23,377	1,658	14,779		39,814	98,239
Bank deposit account General Account	21,977	-	-	-	21,977	21,880
Bank current account - B/park		-	-	1,933	1,933	916
Bank deposit account B/park		-	-	12,002	12,002	12,954
The Scout Association Short Term Investment Service	75,000	10,531			85,531	85,410
Cash Float	3	-	-	-	3	3
Total cash funds	120,925	12,189	14,779	13,935	161,828	220,003
	ok ok ok ok ok ok
gree balances with receipts andpayments a/c)
Other monetary assets	-	-	-	-	-	-
Grouploan	-	-	-	-	-	-
Group /Unit Subscriptions not yet paid		-	-	-	-	6,497
	-	-	-	-	-	6,497
Sub total
Investment assets	-	-	-	-	-	-
Investmentproperty- detail	-	-	-	-	-	-
Quoted investments	-	-	-	-	-	-
Sub total	-	-	-	-	-	-
Non monetary assets for ~~'~~	-	-	-	-	-	-
Badge stock ~~charitys own use~~	2,351	-	-	-	2,351	4,327
Shopstock	-	-	-	-	-	-
Other stock	-	-	-	-	-	-
Land and buildings B/Park	-	-	-	328,730	328,730	328,730
Maintenance equipment B/park	-	-	-	70,650	70,650	70,650
Scouting equipment, furniture etc	6,721	-	-		6,721	6,721
	9,072	-	-	399,380	408,452	410,428
Sub total
Liabilities	-	-	-	-	-	-
Capitation rebates	484	-	-		484	484
	-	-	-	-	-	-
Subscriptions not paid to County		-	-		-	56,848
Loan - detail	-	-	-	-	-	-
Other liabilities
Sub total	484	-	-	-	484	57,332
Total net assets	129,513	12,189 #	14,779 #	413,315	569,796	579,596

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Treasurer

Chair

LT700003 July 2021)

3 of 4

Marc Harris

Alice Canty

LT700003 July 2021)

4 of 4

LT1(K￿$. Rwito thTru￿￿ts 20191 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payment5 accounts with a gross income of £250.000 or less in the relevant financial year Independent examinerfs report lo the trusiee5 of MedwayTowns District Scout Council I rewt tothe trusteeson my exanwrwkn ol thtacc(rtmtsofU MedwayTowns Disbirt Scout Cfjunul fortheyear ended 31" Mar¢h 2021 Responsibiliiies and basis of report As thè charity trustees ol the Methway Towns D￿l£t Scout CourKil you we r¢spwble ftythe prep•ration af the a¢counts in accordance wrth the requkrewlsof tho Charl￿e$Art 2011 Dhe Artl. I report in respect of my examinaiw)n of the MedwayTowns Distrirt Styrt Counol accounts carried out under sertiryfi 145 of the 2011 Act and in caffwrv4 ￿ myexamina¢Kin I havefttlowed all the applicable OirertionsgNen by the Chanty Commission undèr se￿￿ 145ISllbl of the Independent examinerfs statsment I h•ve eoftweted ryexminat)rn I cwfirm Ihat no material mattershweaxrto my attention ￿ t￿r￿CtiOn with the exarnlnatH￿ gNing mt cause to that￿ arty materi41 respett ¢￿￿ting recwdswerenot kept in respectol the Mettw•y T•wns Oistrict Scrlrt Councd as required by section E30 ofthe Art or I have no concems antl have cowacross rKJ other rnatters in C￿nectiOn wilh the examination to whth attention should be drawn in this report in order to enable a understanding of the Kcounls to be re4dd. Signed.. Namt Hdert 8keokn Rekvant profess)nal qu11rf￿1X)n0f￿mter5hlp of wofe$9Mal Irf anyl: RCCA . MWIT Address.. 43 fdd kna, Lora￿.￿. MÉSIQZ Date: 17-c*-ioqJ