## Trustees' Annual Report For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section A Reference and administration details
Medway Towns District Scout Council
Charity name
Other names the charity is known by
Registered charity number (if any) 3 0 3 4 3 4
HQ registration number 1 0 0 0 1 2 0 3
Charity’s principal address 40 ELM Avenue
Chatham
Kent
Postcode M E 4 6 E R
**----- End of picture text -----**
Names of the charity trustees who manage the charity |**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---| |John Russell Brisley|District Commissioner|| |Marc Harris|Chair|| |David Andrew Knight|District Commissioner|| |Steven Slater|District Explorer Scout Commissioner|| |Graham Hancock||| |HenryJames Brackley||| |Paul AnthonyRandall||| |Sverre Ben Clark Sverresonn||| |Graeme Pryke||| |Alice Canty|Treasurer|| |Sarah Edmonds Magee||| |Kara Cooper||| |Robbie Riddell||| |||| |||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Bankers|Barclays|Chatham| ||Nat West|Larkfield| ||HSBC|Chatham| ||Santander|West Malling| 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the 3 District
Commissioners together with the District Explorer
Commissioner and Scout Network Commissioner along with
Youth Commissioners and four elected members, and meets
every 2 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This District Executive Committee exists to support the District
Commissioners in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected.
a) the induction and training of trustees; b)
trustee' consideration of major risks and the
systems and procedures to manage them|| ||The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the 3 District
Commissioners together with the District Explorer
Commissioner and Scout Network Commissioner along with
Youth Commissioners and four elected members, and meets
every 2 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This District Executive Committee exists to support the District
Commissioners in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these have
been reviewed and systems have been established to
mitigate against them.
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
The District owns the freehold of its
campsite known as Buckmore Park. The Deeds are held by
two Holding Trustees, Mr J Holder and Mr K Holford. The
District has granted a licence to a charity Buckmore Park
Scout Centre CIO ( charity no. 117439) to operate the day to
day activies of the campsite. One of the Holding Trustees Mr
K Holford, along with Mr P Randall, Mrs Susan Harris, Mrs
Michelle Kagen and Mr S Slater are also trustees of that
charity.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set out
in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; 3 LT700001 (3rd December 2018) - contribution made by volunteers; • policy on investments. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||
| ||| |**Section E**|**Financial Review**| |**Reserves Policy**
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
information, where relevant, about:**Investment Policy**
• investment policy and objectives;
Brief statement of the charity’s policy on
reserves
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the District should
income and fundraising activities fall short. The District
Executive Committee considers that the District should hold
the sum of £28.000.00 in reserve.
You**may choose**to include additional
• the charity’s principal sources of funds
(including any fundraising);
The District's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
District has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
• how expenditure has supported the key
objectives of the charity; The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the district
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the District Executive considers
the cash flow requirements.|**Reserves Policy**
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the District should
income and fundraising activities fall short. The District
Executive Committee considers that the District should hold
the sum of £28.000.00 in reserve.| ||| ||| ||**Investment Policy**




The District's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
District has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.

The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the district
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the District Executive considers
the cash flow requirements.| 5 LT700001 (3rd December 2018) |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve them)|| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date||John Brisley|John Brisley|John Brisley|John Brisley|John Brisley|John Brisley|Alice Canty| |---|---|---|---|---|---|---|---|---| |||||||||| |||JOHN BRISLEY||||||Alice Canty| |||||||||| |||District Commissioner||||||Treasurer| ||0
4
1
0
2
3|||||||| |||0|4|1|0|2|3|| 6 LT700001 (3rd December 2018) ## **Medway Towns District Scout Council Receipts and Payments Account** ||**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**| |---|---|---|---|---|---|---| ||Year start date
Year end date
**4/1/2022**
**To**
**3/31/2023**
**For the year**
**from**|||||| |**Receipts and payments**||||||| |**Receipts**|**2022/23**
**2021/22**
**Total funds**
**Total funds**
**£**
**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds MAST**
**Restricted/**
**Designated**
**funds**
**overseas**
**trips**
**Buckmore Park**
**Holding**
**Trustees**|||||| |**Donations, legacies and similar**
**income**||||||| |Membership subscriptions|**85,870**|**280**|**-**|**-**|**86,150**|**67,221**| |Donations||**600**|**-**|**-**|**600**|**838**| |EJ 2020 Refunds|||**-**|**-**|**-**|**-**| |Gift Aid|||**-**||**-**|**-**| |Capitation rebates|||**-**|**-**|**-**|**484**| |**Sub total**|**85,870**|**880**|**-**|**-**|**86,750**|**68,543**| |**Grants**||||||| |Maintenenace grant|**-**|**-**|**-**|**-**|**-**|**-**| |Other grants|**-**|**-**|**-**|**100**|**100**|**-**| |**Sub total**|**-**|**-**|**-**|**100**|**100**|**-**| |**Fundraising events (gross)**||||||| |Badge sales|**7,612**|**-**|**-**|**-**|**7,612**|**5,391**| |Equipment hire||**-**|**-**|**-**|**-**|**-**| |Jamboree receipts|**-**|**-**|**13,502**|**-**|**13,502**|**200**| |Other fundraising activities|**-**|**10**|**-**|**-**|**10**|**-**| |**Sub total**|**7,612**|**10**|**13,502**|**-**|**21,124**|**5,591**| |**District Activities**||||||| |Section Activies|**3,524**|**-**|**-**|**-**|**3,524**|**2,978**| |Mast||**-**|**-**|**-**|**-**|**220**| |District Activities|**1,231**|**-**|**-**|**-**|**1,231**|**800**| |**Sub total**|**4,755**|**-**|**-**|**-**|**4,755**|**3,998**| |**Investment income**||||||| |Bank interest|**96**|**-**|**-**|**48**|**144**|**16**| |Interest on Group Loan||**-**|**-**|**-**|**-**|**166**| |The Scout Association Short Term
Investment Service|**645**|**121**|**-**|**-**|**766**|**21**| |Group Loan Repayments||**-**|**-**|**-**|**-**|**10,177**| |**Sub total**|**741**|**121**|**-**|**48**|**910**|**10,380**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||||| ||**98,978**|**1,011**|**13,502**|**148**|**113,639**|**88,512**| |||||||| ||**-**|**-**|**-**|**-**|**-**|**-**| |||||||| ||**98,978**|**1,011**|**13,502**|**148**|**113,639**|**88,512**| LT700003 July 2021) 1 of 4 ## **Medway Towns District Scout Council Receipts and Payments Account** ||**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**||| |---|---|---|---|---|---|---| ||Year start date||||Year end date
**3/31/2023**|| ||**For the year**
**from**|**4/1/2022**||**To**|**3/31/2023**|| |||||||| |**Receipts and payments**||||||| |**sxe**
**Payments**|**2022/23**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds MAST**
**Restricted/**
**Designated**
**funds**
**overseas**
**trips**
**Buckmore Park**
**Holding**
**Trustees**||||**2021/22**
**Total funds**
**Total funds**
**£**
**£**|| |**Charitable Payments**||||||| |Membership subscriptions paid on
(National/County/Area/District)|**126,331**|**-**|**-**|**-**|**126,331**|| |Youth programme and activities|**10,667**|**450**||**-**|**11,117**|**3,029**| |Adult support and training|**-**|**-**|**-**|**-**|**-**|**-**| |Admin|**16**|**-**|**-**|**-**|**16**|**350**| |Jamboree 2023 Payments|**-**|**-**|**21,700**|**-**|**21,700**|**8,551**| |Electricity and Gas|**-**|**-**|**-**|**23**|**23**|**-**| |Insurance|**385**|**-**|**-**|**-**|**385**|**334**| |Repairs and Renewals|**-**|**-**|**-**|**-**|**-**|**-**| |Equipment|||**-**||**-**|**46,583**| |Printing and photocopying|**-**|**-**|**-**|**-**|**-**|**-**| |Professional fees|**4,180**|**-**|**-**||**4,180**|**21**| |Bank charges|**-**|**-**|**-**|**60**|**60**|**26**| |AGM and trustee expenses|**-**|**-**|**-**|**-**|**-**|| |Donations and Grants|**-**|**752**|**-**|**-**|**752**|**355**| |Film licence|**-**|**-**|**-**|**-**|**-**|| |Capitation rebates paid to Groups|**114**|**-**|**-**|**-**|**114**|**741**| |**Sub total**|**141,693**|**1,202 #**|**21,700 #**|**83**|**164,678**|**59,990**| |**Fundraising expenses**||||||| |Badge purchases|**7,136**|**-**|**-**|**-**|**7,136**|**5,190**| |Detail 2||**-**|**-**|**-**|**-**|| |Detail 3|**-**|**-**|**-**|**-**|**-**|**-**| |Other fundraising costs|**-**|**-**|**-**|**-**|**-**|**-**| |**Sub total**|**7,136**|**-**|**-**|**-**|**7,136**|**5,190**| |**_Total Gross Expenditure_**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**
**Asset and investment**
**purchases etc**||||||| ||**148,829**|**1,202**|**21,700**|**83**|**171,814**|**65,180**| |||||||| ||**-**|**-**|**-**|**-**|**-**|**-**| |||||||| ||**148,829**|**1,202**|**21,700**|**83**|**171,814**|**65,180**| |||||||| ||**- 49,851**|**- 191**|**- 8,198**|**65**|**- 58,175**|**23,332**| ||**- 2,500**||**2,500**|**-**|**-**|**-**| ||**173,276**|**12,380**|**20,477**|**13,870**|**220,003**|**196,671**| ||**120,925**|**12,189**|**14,779**|**13,935**|**161,828**|**220,003**| LT700003 July 2021) 2 of 4 ## **Medway Towns District Scout Council Receipts and Payments Account** ||**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**|**Medway Towns District Scout Council**
**Receipts and Payments Account**| |---|---|---|---|---|---|---| ||Year start date
Year end date
**4/1/2022**
**To**
**3/31/2023**
**For the year**
**from**|||||| |**Statement of assets and liabilities at the end of the year**||||||| ||**31st March 2023**
**3/31/2022**
**Total funds**
**Total funds**
**£**
**£**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds MAST**
**Resricted/**
**Designated**
**funds**
**overseas**
**trips**
**Holding**
**Trustees funds**|||||| |**Cash funds**||||||| |Bank current account - Badge Account|**568**|**-**|**-**|**-**|**568**|**601**| |Bank current account -General Account|**23,377**|**1,658**|**14,779**||**39,814**|**98,239**| |Bank deposit account General Account|**21,977**|**-**|**-**|**-**|**21,977**|**21,880**| |Bank current account - B/park||**-**|**-**|**1,933**|**1,933**|**916**| |Bank deposit account B/park||**-**|**-**|**12,002**|**12,002**|**12,954**| |The Scout Association Short Term
Investment Service|**75,000**|**10,531**|||**85,531**|**85,410**| |Cash Float|**3**|**-**|**-**|**-**|**3**|**3**| |**Total cash funds**|**120,925**|**12,189**|**14,779**|**13,935**|**161,828**|**220,003**| ||ok
ok
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ok|||||| |gree balances with receipts andpayments a/c)||||||| |**Other monetary assets**|**-**|**-**|**-**|**-**|**-**|**-**| |Grouploan|**-**|**-**|**-**|**-**|**-**|**-**| |Group /Unit Subscriptions not yet paid||**-**|**-**|**-**|**-**|**6,497**| ||**-**|**-**|**-**|**-**|**-**|**6,497**| |**Sub total**||||||| |**Investment assets**|**-**|**-**|**-**|**-**|**-**|**-**| |Investmentproperty- detail|**-**|**-**|**-**|**-**|**-**|**-**| |Quoted investments|**-**|**-**|**-**|**-**|**-**|**-**| |Sub total|**-**|**-**|**-**|**-**|**-**|**-**| |||||||| |**Non monetary assets for**
~~**'**~~|**-**|**-**|**-**|**-**|**-**|**-**| |Badge stock
~~**charitys own use**~~|**2,351**|**-**|**-**|**-**|**2,351**|**4,327**| |Shopstock|**-**|**-**|**-**|**-**|**-**|**-**| |Other stock|**-**|**-**|**-**|**-**|**-**|**-**| |Land and buildings B/Park|**-**|**-**|**-**|**328,730**|**328,730**|**328,730**| |Maintenance equipment B/park|**-**|**-**|**-**|**70,650**|**70,650**|**70,650**| |Scouting equipment, furniture etc|**6,721**|**-**|**-**||**6,721**|**6,721**| |||||||| ||**9,072**|**-**|**-**|**399,380**|**408,452**|**410,428**| |**Sub total**||||||| |**Liabilities**|**-**|**-**|**-**|**-**|**-**|**-**| |Capitation rebates|**484**|**-**|**-**||**484**|**484**| ||**-**|**-**|**-**|**-**|**-**|**-**| |Subscriptions not paid to County||**-**|**-**||**-**|**56,848**| |Loan - detail|**-**|**-**|**-**|**-**|**-**|**-**| |Other liabilities||||||| |**Sub total**|**484**|**-**|**-**|**-**|**484**|**57,332**| |||||||| |Total net assets|**129,513**|**12,189 #**|**14,779 #**|**413,315**|**569,796**|**579,596**| |||||||| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** Treasurer Chair LT700003 July 2021) 3 of 4 _Marc Harris_ _Alice Canty_ LT700003 July 2021) 4 of 4 LT1(K￿$. R*wito th*Tru￿￿ts 20191 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payment5 accounts with a gross income of £250.000 or less in the relevant financial year Independent examinerfs report lo the trusiee5 of MedwayTowns District Scout Council I rewt tothe trusteeson my exanwrwkn ol thtacc(rtmtsofU* MedwayTowns Disbirt Scout Cfjunul fortheyear ended 31" Mar¢h 2021 Responsibiliiies and basis of report As thè charity trustees ol the Methway Towns D￿l£t Scout CourKil you we r¢spwble ftythe prep•ration af the a¢counts in accordance wrth the requkrewlsof tho Charl￿e$Art 2011 Dhe Artl. I report in respect of my examinaiw)n of the MedwayTowns Distrirt Styrt Counol accounts carried out under sertiryfi 145 of the 2011 Act and in caffwrv4 ￿ myexamina¢Kin I havefttlowed all the applicable OirertionsgNen by the Chanty Commission undèr se￿￿ 145ISllbl of the* Independent examinerfs statsment I h•ve eoftweted ryex*minat*)rn I cwfirm Ihat no material mattershweaxr*to my attention ￿ t￿r￿CtiOn with the exarnlnatH￿ gNing mt cause to that￿ arty materi41 respett ¢￿￿ting recwdswerenot kept in respectol the Mettw•y T•wns Oistrict Scrlrt Councd as required by section E30 ofthe Art or I have no concems antl have cow*across rKJ other rnatters in C￿nectiOn wilh the examination to whth attention should be drawn in this report in order to enable a understanding of the Kcounls to be re4d*d. Signed.. Namt Hdert 8keokn Rekvant profess*)nal qu11rf￿1X)n0f￿*mter5hlp of wofe$9Mal Irf anyl: RCCA . MWIT Address.. 43 *fdd kna, Lora￿.￿. MÉSIQZ Date: 17-c*-ioqJ