Trustees, Annual Report For the period Fromlslart date} to end dale Section A Refeièiice aiid admitiistration details Charlly norne 50th Medway Towns (HDO) Scout Group Other names the charity is known by Registered charity nurnber lif any) HQ registration numbor Charity's principal address The Scout HQ. Th8 Pil StfL4(e Road. Hoo Rochester. Kent Poslcode Names of the charity Iruslees who manage the charity tFhgsfj lhgafinualw0flhe¢hefyandb Ch8rftyRwsrÈrrfrwbtitiffor RwstsrfjL(¢haprfyYAlhe¢h2tyngLrfalorJ Tiustee Name Offlce Ill any) Dates acted rf not for whole yeaT Sal Cox Richard Crofts Michael Watts Darren Hopson Luke Hopson Kas Mal on Richard Turner Chalr Treasurer Ex Officio 10 12 13 14 Names and addresses of advisers loplional information bul 8ncouraged as b8$1 practice) fThgsu Klbopub&51J8diTrthoanniJ8lMprtofihe ype visor ame Address 1 LT700001114 September 20241
Section B Structuro, govornaiice and management Dèscrlptton of the charfty's lrnsls Typè of govérning document The Group's gOverng documents are thos& of the The Scout Association. They con81St of a Royal Charter, which in turn gives authority lo the Bye Law5 of the Association and The Policy. Organisalion and Rules of The Scout Association. {e.g. trust deed. con81ilutlonl How the charity is conslituled The Group is a trust established under its rulos which are common lo all Scouts. le.g. Iwst. associallon. comp8nyl Trustee selection methods {e.g. appointed by, elected by) The Trustees are appointed in accordance w7lh the Policy, Organ18allon and Rules of The Scout Assoaalion. Addition81 govemance issues loplional InfoTmalion bul encouraged as best praclicel You may choose to include additional informaliors, where relevant, about.. he Group is managed by the Group Trustee Bo8rd, the members of whKh are the 'Charily Trustees, of the Scout Group which is an educational charity. As ¢ha¥ily Irustoes they are responsible for complying wilh legislatioii applicable to charities. This includes the registration, keeping proper accounts and making r&lums lo the Charity Commission as appropriate. Policies 8nd procedures adopted for al the I[uctiOn and training of trust68S' b) trusteè. considèralion of major risks and the systems and proce(Sures10 manage them The Trustee Board consists of the Chair, Treasurer and 5 Trustees (including 7 Ex Officiu Trustee51 and meets every 3 months. There must bè a minimum of 5 m8mber8 preseiil ft)r a meetiry lo be h81d. hllembers of the Trustee Board complete Being a Scouts Trustee leaming within the first 6 months of joinirKJ the Board. This Group Trustee Board exists lo make SUT& th8 charity is well-tnanaged, risks are ass@ssed and miligaled, buildings and equipment are in good working order. and everyone follows legal requiremenls and Ihe organisalion's policies and rules. Their support helps other volunteers run high- quality and safe piogrammes that giv8s young people skllls for life. 2 LT700001 (14 September 20241
Section B Striictuyè, govÈrnance and management Icontiiiuedl Risk and Internal Control The Group Trustee Board has idonlified the major risks lo which they believe the Group is exposed, these have been reviewed and systems hav8 been established lo miligale againgt them. The main areas of concern that hava been identified are.. Damage lo the building, property a1 equipment. The Group would request the use of bulldings, property and equipment from neighbourlng organisalions such as the church, community cenl¥e and olher Scoul Groups. Similar reclprocal arrangements exist with these orgarTrisaliony. The Group has sufficient txJildings and ¢onlenls insurance in place lo mitigate against permanonl loss. Injury to leaders, helpers, supporters and members. The Group through the eapitalion fees contributes lo the Scout S50ciations national accident insurance policy. Risk ssessmen18 are undertaken before all activities. Reduc•d incom& from fund Taising. The Group is primarily reliant upon income from subscripttons and fundraising. The group does hold a reserve lo ensure Ihe conlinuily of activities should there be a major ieduclion in income. The Board could raise the value of sijbscriplions lo increase the income to the group on an ongoing basis, either tempotarily or pem7anenlly. Reduction or loss of leaders. The group18 totally reliant upon volunteeTS lo run and administer the activities of the group. If there was a Teduclion in th6 numbei of leader5 to an unacceptable level in a particular section or the group as a whol& Ih8n th6r@ would have to be a conlraclion, consolidation or closure of a section. In the WOTSt case scenario the cc¥nplete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership In a partlcular sèction or the group ag whfAe then there would have lo be a contraclion, consolidation or closure of a section. In the worst case scenario the complele closure of the Group. Risk and Internal Control The group has in plaGe systems of inlemal controls that are designed lo provide reasonable assurance against ma18rial mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are rywered. 3 LT700001 114 September 20241
Sèction C Objectives and actlvilie$ Thè Purpose of Scoutlng Scouting exists to actively engage and support young ople in their personal development, empowering them lo make a po811ive conlribulitrn to society. Summary of the obiecls of thè charity sel out in ils governing document The Values of Scoutlng As Scouts we are guided by these values.. Inlegrlty- We act with Inlegrily.. we are honèst, Irugtworthy and loyal. Respect- We have self-r@spect and respect for others. Care- We support others and lake caTe of the world in which we live. Bellef - We explore our faiths, beliefs and alliludes. Co.operatlon - We make a posllive diffwence- we ¢0. operate with others and make friends. The Scout Method Scouting lakes place wh&n yOg people, in partnership with adults, woik together based on the values of Scoullng and.. enjoy what they are doing and have fun lake part in activities Indoors and outdoors learn by doing share in spiritual reflecllon lake responsibility and make choic@s undertake new and challenging activities make and live by their Promise. Summary of the maln activities in relation to these objeGI$ Completing badgework, investitures, camping, team building activili6s. adventurous aclivilies, allending religious seTvices. games, alending District and County event, trips and days oul. Addiltonal d8tails of the obieclives and activities (optional infomiation bul encouraged as best practicg) You may choose to Inelude further slatemenls, wher& r81oV8nl, about.. policy on granlmaking", conlribulion made by volunteers., policy on investments. Public benefil statement The Group meets the Charity Commission's public benefit criteria undgr both thè advancement of edu¢alion and the advancement of cltlzenship or community development headin 4 LT700001 114 September 20241
Section D Acliieveinents ar)d performance Summary of the Main achievefflents of the charity during the year The group has had 124 young people across all 88Ctions with growth seen in all sections and thè start up of the new squlrrels drey. The programme for 811 sections has been busy and enjoyab18 with Several camps and weekly aclivili8s. These include 44 Scouts and Explorers attending KIJ (Kent International Jamboree) in the summ8r. Cubs enjoying a sleepover camp al Diggerland. Explorer8 attendir)g Kent Scouts Big Weekend. The Group opening a new Squirrel8 unil. Full and detailed seclion reports will presented at the AGM and presented in the minutes. Se¢lloi) E Financial Review Brief statement of Ihe cttarity'8 policy on reserves Re8erves Pollcy The Groupb policy on reserves Is to hold sufficient resources lo continue the chafilable tIVitIeS of the group should income and fLFndraising aclivllles fall short. The Group Trustee Board considers that the group should hold a sum equivalent lo 6 months running ¢osls, circa £3000. Quantify and explain any designation8 The Group held reserves of approximately £8222.38 against this at year end. This is above the level required far operating expenses. However this can be explained by oulslandirg camp payments not having yel been cashed along with delayed payment81slaged pgymenls for apilation. Delall8 of any funds materially in deficlt (elrcumslances plus steps to elirninalel A deficit of -£860.90 across the year 24-25 is being miligated against by an inciease in subs and a small increase in chaTges levied for camp expenses. Additional fotms of fund raising have also been requested from the units durin 2025 Further fir)ancial review details (optional infomialionl You may choose to include additional infomialion. where relevant, about.. the charity's principal sources of funds (including any fundraisingl., Investment Policy The tsroup's Income and Expendltur8 is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shar8s. The Group has therefore adopted a low risk strategy lo th& investment of ils funds. All funds are held in cash using only malnslream banks or building societies. 5 LT7000(11 {14 September 2024)
how expendllure has supported the ke objectivès of the charity., The Group Trustee Board regularly monitois the levels of bank balances and the interest rates received 10 8nsure the group obtains maximum valu& and income from ils banking arrang8m8nls. Occasionally this may involve using an account that requires a period of nolice before funds may b8 withdrawn, before doing so the Group TIu81ee Board considers th8 cash fl¢Jw requirements. Investrnent policy arsd objectives- Invastment Pollcy The Group doe5 not have SLrfficienl funds to invest In It)nge term inveslmenls. The Group has Ihetefore adopled a risk averse strategy lo the investment of ils funds. All funds are held in cash using only mainstream banks or LNJilding societies. Section F Other Optional Iiiforination Plans for future periods Idelails of any significant activities planned to achieve them) Section G DeclaTati017 The trustees declare that they have approved the truste&s' report above Signed on behalf of the charity's trustees Signature{8) Full namels) Posilion18g Secr8lary. Chairl Date 6 LT700001 114 September 20241
50th Medway Towns (Hoo) Scout Group (303382) Receipts and payments account For the year from 0110412024 To 3110312025 Receipts and payments 202412025 Unrestrictgd funds Recel ts Dortatlons lo acles and slmllar Income Membershi subscri lions Donalions acies Gift Aid Other similar income 29 461.79 Sub total 29,4 Grants Mainlenena Other rants rant Sub total ross Fundralsln Detail I Detail 2 Detail 3 Other fundraisin ovonts 190.46 Sub total Scout hut incomè Hire of buildin Hiie of e tnent Other Scout hut income Sub total Invè5tmont Income Bank interest Buildin Sociel interest Ttte Scout Associalion Short Term Investmeril Servi Other inveslrllent income 80.95 total Total Gmss Income 19,731a Ass•t and Investmant sales, etc. Total receipts LT700002 (July 20211 1of3
50th Medway Towns (Hoo) Scout Group (303382) Receipts and payments account For the year from 0110412024 To 3110312025 Receipts and payments 202412025 Unrestricted funds Pa ments Charit3bl• Pa mgnts Membershi subscri lions aid on Youth ro ramme alld activities Adult su ort and Irainin Rent Water and Sewera Electrici and Gas Insuran Re girs and Renewals Materials and e ui ment and hotoco Conlribulion lo cam Uniforms & Bad es AGM and Irustee ex Cleanin Website & Email Other cos15 delail 3 Nalionallcounl IArealDislrict 6 011.25 4 639.18 273.71 2,216.04 1,358.03 costs 14,374.19 925.42 enses 500.00 296.28 Sub to¢al Fundral$ln ex ns•s Detail 2 Detail 3 Other lundraisin costs Sub total Total Gmss Expenditure lQ.J9 Asset and Investment pur¢ha$gS, gtc. Total payments Net of recelpts/(payments) Cash funds last year end Cash funds this year end 9.583.28 LT700002 (July 20211 2of3
50th Medway Towns {Hoo) Scout Group (303382) Receipts and payments account For the year from 0110412024 To 3110312025 Statement of assets and liabilities at the end of the year Xst X 200Z Unrestrlcted funds 3110312025 Unrestricted funds Cash funds Bank curienl account Bank de osil account Buildin societ account The Scout Association Shorl Term Investment Service CashlFloals 500.00 8 222.38 Total eash funds lee balance5 wilh recel sandpa ent$ a¢¢Ountl ok Other moneta Tax claim Debts due frotn ttte Coun Insuran claim assets IArealDislri¢VGIou Sub total Invegtmont assets 5nveslmenl ro ert detail Quote(l investments Other investments - detall Sub total Non monetary assets for charlty's own use Bad e stock Sho stock Other stock Land and buildin Motor vehicles Scoulin other soo 000 ment. furniture etc Sub total 183.000 Llabllltles Accounts not aid enses incurred bLJI not invoiced Subscri lions not et aid Loan- detail Sub total Total net a559ts The abovo reeelpts and payments account and Statement of assets and Ilabilltles Wore approved by the Trustees on 25th Oct 202S (the date of the Executlve Commltteè meetlng that approved the accounts) and slgned on thglr behalf by re Print Name {LL-l Cox Chair Treasurer LT700002 lJuly 20211 3013
report to the trustees on my examination ofthe accounts ofthe 50 MedwayTowns Scout Group for the year ended 31103125. Responslbllltles and basls of report As the charity trustees ofthe SO" MedwayTowns Scout Group you are responsible for the preparation of the accounts in accordance with the requirements ot the Charities Act 20111'the Act'l. I report in respect of my examination ofthe 50 MedwayTowns Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed ail the applicable Directions given by the Charity Commission under section 14515llb) of the Act. Indepgndent examlner'$ gtatem6nt I havecompleted my examination. I confirm that no materi81 matters have cometo myattention in connection with the examirTration giving me cause to believe that in any material respect., accounting records were not kept in respect ofthe Soth MedwayTowns Scout Group as required by section 130 of the Act, or 2. the accounts do not acrd with those records. I have noconcerns and have come across no otherrnatters in connectionwiththe 8xamination to whioh attention should be drawn in this report in order to enab18 a proper under8tanding of the accounts to be re8Ghed. Signed= dq Name:MA @Al i E i4ALLE Cf Relevant professional Qualification or membership of professional bodies lif any).. M/A Address: l+ 1 KL0?ck , Hc>O , 9 e Date-