2022-03-31-accounts

Trustees' Annual Report

For the period

From (start date)	0	1	0	4	2	1	1	3	1	0	3	2	2
Section A			Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			1st DITTON SCOUT GROUP 1st Ditton Scouts 3 0 3 3 7 8 1 0 0 1 2 2 5 4
			480LunsfordLane
			Larkfield
			Aylesford
			Kent Postcode				M	E	2	0	6	J	A

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	ADAM RAY
	CRAIGWORCESTER
	LLOYDCOVEY		27/10/21
	KAREN KING		24/02/2022

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address Section B Structure, governance and management The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Description of the charity’s trusts

Type of governing document

(e.g. trust deed, constitution)

1 LT700001 (3rd December 2018)

How the charity is constituted	The Group is a trust established under its rules which are
	common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods	The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by)	Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional	The Group is managed by the Group Executive Committee,
information, where relevant, about:	the members of which are the ‘Charity Trustees’ of the Scout
	Group which is an educational charity. As charity trustees they
	are responsible for complying with legislation applicable to
	charities. This includes the registration, keeping proper
	accounts and making returns to the Charity Commission as
	appropriate.
Policies and procedures adopted for:
	The Committee consists of the Group Scout Leader (Acting),
	with the three officer roles remaining vacant. Other members
	of the Executive Committee are Elected, Nominated, or Co-
a) t he induct ion and t r aining of t r ust ees; b) t r ust ee' consider at ion of m ajor r isks and t he syst em s and pr ocedur es t o m anage t hem	Opted, and Section Leaders are offered their right to opt-in,
	annually. The Executive Committee meets approximately once
	a quarter.
	Members of the Executive Committee complete Getting
	Started Training, including Trustee Introduction Training within
	the first 5 months of joining the committee.
	This Group Executive Committee exists to support the Group
	Scout Leader in meeting the responsibilities of the
	appointments and is responsible for:
	The maintenance of Group property;
	The raising of funds and the administration of Group finance;
	The insurance of persons, property and equipment;
	Group public occasions;
	Assisting in the recruitment of leaders and other adult
	support;
	Appointing any sub committees that may be required;
	Appointing Group Administrators and Advisors other than
	~~those who are elected~~

Section B Structure, governance and management (continued)

Section B Structure, governance and management (continued)

Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

2 LT700001 (3rd December 2018)

ssess e ts a e u de ta e be o e a act t es

Reduced income from fundraising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Section C

Objectives and activities

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

As Scouts we believe in preparing young people with skills for

3 LT700001 (3rd December 2018)

Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement As Scouts, we believe in preparing young people with skills for life. We encourage our young people to do more, learn more and be more. Each week, the 1st Ditton Scout Group gives young people of Ditton the opportunity to enjoy fun and adventure while developing the skills they need to succeed. Volunteers are not left out of pocket, and all reasonable expenses are paid within the Finance Policy, which is available to all Volunteers on the Group's Shared Drive. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development ~~headings.~~	As Scouts, we believe in preparing young people with skills for life. We encourage our young people to do more, learn more and be more. Each week, the 1st Ditton Scout Group gives young people of Ditton the opportunity to enjoy fun and adventure while developing the skills they need to succeed.
	Volunteers are not left out of pocket, and all reasonable expenses are paid within the Finance Policy, which is available to all Volunteers on the Group's Shared Drive.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development ~~headings.~~
Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	1st Ditton Scout Group has re-opened and grown within the financial year, 2021/2022. The Group is under new management and the Trustees have started work to ensure that the Group is set up well for the future. Young People are enjoying Scouts, each and every week, meeting new people, learning new things, and picking up Skills for Life. During 2021/2022 we reset our membership records, moving all within an online system called Online Scout Manager, and our waiting list is now also managed through here. Towards the end of the year, the Leaders started getting Young People moving through the sections again, taking on bigger and better challenges each week.
Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £5000.

Further financial review details (optional information)

4 LT700001 (3rd December 2018)

Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Investment Policy
Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	1st Ditton is a successful Scout Group, and continues to grow, at the end of the financial year, with a full Beaver Colony, and waiting list of 30 young people. The Trustees are investing in Growth and Development, as well as continuing work on the HQ, to ensure that it is an attractive, welcoming space, that is safe and secure, looking after young people and the assets that they need to learn Skills for Life. The Group continues to engage with the community and will continue to do this, taking part in community events, such as Remembrance Sunday, as well as supporting at other events,
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)
	Adam Ray						Craig Worcester
	Group Scout Leader (Acting)						Trustee
	0 2 0 6 2 2
	0	2	0	6	2	2

5 LT700001 (3rd December 2018)

Receipts and Payments For the year from 1 April 2021 to 31 March 2022

Receipts and Payments For the year from 1 April 2021 to 31 March 2022
	2021-2022	2020-2021
Income
Events - Cubs	110.00	0.00
Events - Scouts	1,483.73	0.00
Fundraising	1,550.88	0.00
Gift Aid	1,221.50	0.00
Grants	25,258.03	10,000.00
Membership Fees	3,442.00	2,576.00
Total income	33,066.14	12,576.00
Expense
Admin	243.08	66.00
Badges	191.25	166.74
Bank Fees	161.56	0.00
Events - Cubs	109.00	0.00
Events - Scouts	562.72	0.00
Fundraising	70.59	0.00
Insurance	900.72	0.00
Meetings - Cubs	49.90	0.00
Meetings - Scouts	40.00	0.00
Membership Costs	5,351.00	3,976.00
Sundry Payments	0.00	50.96
Utilities	1,141.59	3,038.58
Venue Maintenance	7,007.17	0.00
Total Expense	15,828.58	7,298.28
Net income	17,237.56	5,277.72
Summary
Account balance brought forward	11,569.41	6,291.69
Total income	33,066.14	12,576.00
Total expenditure	15,828.58	7,298.28
Account balance carried forward	28,806.97	11,569.41
Statement of Assets and Liabilities at the end of the year
For the year from 1 April 2021 to 31 March 2022
Account balances
Lloyds 9382	23,392.87	890.07
Lloyds 5289	5,000.00	0.00
NatWest	0.00	10,679.34
Equals Account (Balances)	314.00	0.00
Equals Cards (Transactions)	100.10	0.00
Sub total	28,806.97	11,569.41
Non Monetary Assets for the charity's own use
Hut	99,290.00	99,290.00
Hut Contents (incl. Garage Contents)	26,063.00	26,063.00
Trailer	2,070.00	2,070.00
Sub total	127,423.00	127,423.00
Liabilities
None	0.00	0.00
Net Assets	156,229.97	138,992.41

Independent examiner’s report to the trustees of 1[st] Ditton Scout Group.

I report to the trustees on my examination of the accounts of the 1[st] Ditton Scout Group for the year ended 31[st] March 2022.

Responsibilities and basis of report

As the charity trustees of the 1[st] Ditton Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 1[st] Ditton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the 1[st] Ditton Scout Group as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Matthew Paramor

Relevant professional qualification or membership of professional bodies (if any): ACA (ICAEW)

Address: 15 Briar Fields, Maidstone

Date: 15[th] May 2022