## Trustees' Annual Report
## For the period
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|**Section A**|||**Reference and administration details**|||||||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st DITTON SCOUT GROUP
1st Ditton Scouts
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||||480LunsfordLane|||||||||||
||||Larkfield|||||||||||
||||Aylesford|||||||||||
||||Kent
Postcode||||M|E|2|0|6|J|A|
Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
|---|---|---|---|
||ADAM RAY|||
||CRAIGWORCESTER|||
||LLOYDCOVEY||27/10/21|
||KAREN KING||24/02/2022|
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Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
Type of advisor Name Address **Section B Structure, governance and management** The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
1 LT700001 (3rd December 2018)
|How the charity is constituted|The Group is a trust established under its rules which are|
|---|---|
||common to all Scouts.|
|(e.g. trust, association, company)||
|||
|Trustee selection methods|The Trustees are appointed in accordance with the Policy,|
|(e.g. appointed by, elected by)|Organisation and Rules of The Scout Association.|
|Additional governance issues (optional information but encouraged as best practice)||
|You may choose to include additional|The Group is managed by the Group Executive Committee,|
|information, where relevant, about:|the members of which are the ‘Charity Trustees’ of the Scout|
||Group which is an educational charity. As charity trustees they|
||are responsible for complying with legislation applicable to|
||charities. This includes the registration, keeping proper|
||accounts and making returns to the Charity Commission as|
||appropriate.|
|Policies and procedures adopted for:||
||The Committee consists of the Group Scout Leader (Acting),|
||with the three officer roles remaining vacant. Other members|
||of the Executive Committee are Elected, Nominated, or Co-|
|a) t he induct ion and t r aining of t r ust ees; b) t r ust ee' consider at ion of m ajor r isks and t he syst em s and pr ocedur es t o m anage t hem|Opted, and Section Leaders are offered their right to opt-in,|
||annually. The Executive Committee meets approximately once|
||a quarter.|
||Members of the Executive Committee complete Getting|
||Started Training, including Trustee Introduction Training within|
||the first 5 months of joining the committee.|
||This Group Executive Committee exists to support the Group|
||Scout Leader in meeting the responsibilities of the|
||appointments and is responsible for:|
||The maintenance of Group property;|
||The raising of funds and the administration of Group finance;|
||The insurance of persons, property and equipment;|
||Group public occasions;|
||Assisting in the recruitment of leaders and other adult|
||support;|
||Appointing any sub committees that may be required;|
||Appointing Group Administrators and Advisors other than|
||~~those who are elected~~|
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.|
2 LT700001 (3rd December 2018)
ssess e ts a e u de ta e be o e a act t es
Reduced income from fundraising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
Summary of the main activities in relation to these objects
As Scouts we believe in preparing young people with skills for
3 LT700001 (3rd December 2018)
|Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
As Scouts, we believe in preparing young people with skills for
life. We encourage our young people to do more, learn more
and be more. Each week, the 1st Ditton Scout Group gives
young people of Ditton the opportunity to enjoy fun and
adventure while developing the skills they need to succeed.
Volunteers are not left out of pocket, and all reasonable
expenses are paid within the Finance Policy, which is
available to all Volunteers on the Group's Shared Drive.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
~~headings.~~|As Scouts, we believe in preparing young people with skills for
life. We encourage our young people to do more, learn more
and be more. Each week, the 1st Ditton Scout Group gives
young people of Ditton the opportunity to enjoy fun and
adventure while developing the skills they need to succeed.|
|---|---|
||Volunteers are not left out of pocket, and all reasonable
expenses are paid within the Finance Policy, which is
available to all Volunteers on the Group's Shared Drive.|
|||
||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
~~headings.~~|
|||
|**Section D**|**Achievements and performance**|
|Summary of the main achievements of
the charity during the year||
||1st Ditton Scout Group has re-opened and grown within the
financial year, 2021/2022. The Group is under new
management and the Trustees have started work to ensure
that the Group is set up well for the future. Young People are
enjoying Scouts, each and every week, meeting new people,
learning new things, and picking up Skills for Life. During
2021/2022 we reset our membership records, moving all
within an online system called Online Scout Manager, and our
waiting list is now also managed through here. Towards the
end of the year, the Leaders started getting Young People
moving through the sections again, taking on bigger and
better challenges each week.|
|||
|**Section E**|**Financial Review**|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs, circa £5000.|
|||
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Further financial review details (optional information)
4 LT700001 (3rd December 2018)
|You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;|The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers
the cash flow requirements.
**Investment Policy**|
|---|---|
|||
|**Section F**|**Other Optional Information**|
|Plans for future periods (details of any
significant activities planned to achieve
them)||
||1st Ditton is a successful Scout Group, and continues to
grow, at the end of the financial year, with a full Beaver
Colony, and waiting list of 30 young people. The Trustees are
investing in Growth and Development, as well as continuing
work on the HQ, to ensure that it is an attractive, welcoming
space, that is safe and secure, looking after young people
and the assets that they need to learn Skills for Life. The
Group continues to engage with the community and will
continue to do this, taking part in community events, such as
Remembrance Sunday, as well as supporting at other events,|
|||
|**Section G**|**Declaration**|
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)||||||||
|---|---|---|---|---|---|---|---|
|||||||||
||Adam Ray||||||Craig Worcester|
|||||||||
||Group Scout Leader (Acting)||||||Trustee|
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5 LT700001 (3rd December 2018)
## **Receipts and Payments For the year from 1 April 2021 to 31 March 2022**
|**Receipts and Payments**
**For the year from 1 April 2021 to 31 March 2022**|||
|---|---|---|
||**2021-2022**|**2020-2021**|
|**Income**|||
|Events - Cubs|110.00|0.00|
|Events - Scouts|1,483.73|0.00|
|Fundraising|1,550.88|0.00|
|Gift Aid|1,221.50|0.00|
|Grants|25,258.03|10,000.00|
|Membership Fees|3,442.00|2,576.00|
|**Total income**|**33,066.14**|**12,576.00**|
|**Expense**|||
|Admin|243.08|66.00|
|Badges|191.25|166.74|
|Bank Fees|161.56|0.00|
|Events - Cubs|109.00|0.00|
|Events - Scouts|562.72|0.00|
|Fundraising|70.59|0.00|
|Insurance|900.72|0.00|
|Meetings - Cubs|49.90|0.00|
|Meetings - Scouts|40.00|0.00|
|Membership Costs|5,351.00|3,976.00|
|Sundry Payments|0.00|50.96|
|Utilities|1,141.59|3,038.58|
|Venue Maintenance|7,007.17|0.00|
|**Total Expense**|**15,828.58**|**7,298.28**|
|**Net income**|**17,237.56**|**5,277.72**|
|**Summary**|||
|Account balance brought forward|11,569.41|6,291.69|
|Total income|33,066.14|12,576.00|
|Total expenditure|15,828.58|7,298.28|
|Account balance carried forward|28,806.97|11,569.41|
|**Statement of Assets and Liabilities at the end of the year**|||
|**For the year from 1 April 2021 to 31 March 2022**|||
|**Account balances**|||
|Lloyds 9382|23,392.87|890.07|
|Lloyds 5289|5,000.00|0.00|
|NatWest|0.00|10,679.34|
|Equals Account (Balances)|314.00|0.00|
|Equals Cards (Transactions)|100.10|0.00|
|**Sub total**|28,806.97|11,569.41|
|**Non Monetary Assets for the charity's own use**|||
|Hut|99,290.00|99,290.00|
|Hut Contents (incl. Garage Contents)|26,063.00|26,063.00|
|Trailer|2,070.00|2,070.00|
|**Sub total**|127,423.00|127,423.00|
|**Liabilities**|||
|None|0.00|0.00|
|**Net Assets**|**156,229.97**|**138,992.41**|
## **Independent examiner’s report to the trustees of 1[st] Ditton Scout Group.**
I report to the trustees on my examination of the accounts of the 1[st] Ditton Scout Group for the year ended 31[st] March 2022.
## **Responsibilities and basis of report**
As the charity trustees of the 1[st] Ditton Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 1[st] Ditton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the 1[st] Ditton Scout Group as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Matthew Paramor
Relevant professional qualification or membership of professional bodies (if any): ACA (ICAEW)
Address: 15 Briar Fields, Maidstone
Date: 15[th] May 2022