Trustees’ Annual Report for the period
From 01 April 2022 To 31 March 2023 Charity name: 7[th] Deal (Sandwich St George’s) Scout Group Charity registration number: 303377
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity– We act with integrity; we are honest, trustworthy and loyal. Respect– We have self-respect and respect for others. Care– We support others and take care of the world in which we live. Belief– We explore our faiths, beliefs and attitudes Co-Operation– We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the Values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - Learn by doing - Share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by the Scout Promise |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Weekly meetings aimed at personal development and achieving a variety of scout awards recognised by badge attainment. Camps/residential activities- offering the opportunity of away from home activities combined with enhancing their ability to |
| work as a team, improve social interaction and working with nature. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Opportunities provided to 60/70 young people to develop and learn life skills. Interaction with local community to ensure other young people are encouraged to join the group. Working to enhance existing relationships with other local community groups and developnew ones. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity held total funds of £33,326 at the end of the period. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves Policy The Group policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 12 months running cost, circa £10,000 in addition to money held for other running costs. |
| Amount of reserves held | Para 1.22 | The Group’s total funds of £33,326 at the year-end includes the £10,000 reserve. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None known |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | A monthly subscription is charged for each young person that is a member of the group. Additional activities such as camps are charged at cost. Occasional fundraising events take place through the year, with funds either coming from parents or members of the local community. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Group’s income and expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has, therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Executive regularly monitors the level of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. |
| A description of the principal risks facing the charity |
Para 1.46 | Risk and Internal Control The Group Executive Committee has identified the major risks to which they |
believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members . The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Financial Mismanagement The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include 2
| signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. |
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|---|---|---|
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation andRules of The ScoutAssociation |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Group is a trust established under its rules which are common to all Scouts |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Group is managed by The Group Executive Committee, the members of which are the ‘Charity Trustees’ of The Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to The Charity Commission as appropriate. The Committee consists of a Chair, Group Scout Leader, individual section leaders and parent’s representation and meets 4 times per year. Members of the Executive Committee complete Essential Information for Executive Committee training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: • The maintenance of Group property; • The raising of funds and the administration of Group finance; • The insurance of persons, property and equipment; |
|---|---|---|
• Representing the Group at public occasions; • Assisting in the recruitment of leaders and other adult support; • Appointing any sub committees that may be required; • Appointing Group Administrators and advisors other than those who are elected. The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any Para 1.51 related parties Other
Reference and Administrative details
| Charity name | 7thDeal (Sandwich St George’s) Scout Group |
|---|---|
| Other name the charity uses | None |
| Registered charitynumber | 303377 |
| Charity’s principal address | Sandwich Scouts Headquarters Off Woodnesborough Road Sandwich Kent CT13 0AA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Ian Fletcher | Chair | |||
| Mark Little | Group Scout Leader |
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| Linda Tappenden | Assistant Group Scout Leader |
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| Anne Little | ||||
| Colin Tappenden | ||||
| AnthonyGoodbun | ||||
| Jonathan Sansom | ||||
| Trina Hill | ||||
| KellyWaller | ||||
| Mike Cram | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for **whole year ** |
|
|---|---|---|
| The Scout Association | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | N/A | N/A |
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
None
Declarations The trust•e8 declarn that thèy have approved th• tru8te•s' report above. Slgnod on b•haff of tho charlty's tThstees Slgnature(s) Full namolsl Posloon log Secretsry, Cha5r. etc) lan Mark Fletcher Chair Zo 0V 2023
Scrutineer's Report to the Trustees of the Deal (Sandwich St George's) Scout Group I report on the accounts of the GroupiDistrict for the year ended 31103r2023 As the Gr¢)up'slDistrict's trustees you are responsible forthe preparation of the accounts: you consi(ler that neither the audit nor independent examination requirements of the Charities Act 2011 apply. Pt is my responsibility wrthout Carrying ¢xrt an audit or independent examination to 5crulinise the accounts and to rewtto you. In accordan with the directions given in the Grwp's constitution. I have scnjtinised the rttords and the accounts set out on pages I to 3 In my opinion the accounts are in accordan wrth the records OdUCed to me and comply with the constrtution. Address:.¥.*. * Tr>oKJ££...P&.fi£J....._. . THE qeLJ4J Date..