## **Trustees’ Annual Report for the period** **From 01 April 2022 To 31 March 2023 Charity name: 7[th] Deal (Sandwich St George’s) Scout Group Charity registration number: 303377** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Purpose of Scouting**
Scouting exists to actively engage and
support young people in their personal
development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity**– We act with integrity; we are
honest, trustworthy and loyal.
**Respect**– We have self-respect and
respect for others.
**Care**– We support others and take care of
the world in which we live.
**Belief**– We explore our faiths, beliefs and
attitudes
**Co-Operation**– We make a positive
difference; we co-operate with others and
make friends.
**The Scout Method**
Scouting takes place when young people,
in partnership with adults, work together
based on the Values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- Learn by doing
- Share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by the Scout Promise| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Weekly meetings aimed at personal
development and achieving a variety of
scout awards recognised by badge
attainment.
Camps/residential activities- offering the
opportunity of away from home activities
combined with enhancing their ability to| |||work as a team, improve social interaction
and working with nature.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Group meets the Charity
Commission’s public benefit criteria under
both the advancement of education and the
advancement of citizenship or community
development headings| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Opportunities provided to 60/70 young
people to develop and learn life skills.
Interaction with local community to ensure
other young people are encouraged to join
the group.
Working to enhance existing relationships
with other local community groups and
developnew ones.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity held total funds of £33,326 at
the end of the period.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves Policy**
The Group policy on reserves is to hold
sufficient resources to continue the
charitable activities of the Group should
income and fundraising activities fall short.
The Group Executive Committee considers
that the Group should hold a sum
equivalent to 12 months running cost, circa
£10,000 in addition to money held for other
running costs.| |Amount of reserves held|Para 1.22|The Group’s total funds of £33,326 at the
year-end includes the £10,000 reserve.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None known| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|A monthly subscription is charged for each
young person that is a member of the
group.
Additional activities such as camps are
charged at cost.
Occasional fundraising events take place
through the year, with funds either coming
from parents or members of the local
community.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group’s income and expenditure is
very small and as a consequence does not
have sufficient funds to invest in longer-
term investments such as stocks and
shares. The Group has, therefore adopted
a low-risk strategy to the investment of its
funds. All funds are held in cash using only
mainstream banks or building societies.
The Group Executive regularly monitors the
level of bank balances and the interest
rates received to ensure the Group obtains
maximum value and income from its
banking arrangements. Occasionally this
may involve an account that requires a
period of notice before funds may be
withdrawn, before doing so the Group
Executive considers the cash flow
requirements.| |A description of the principal
risks facing the charity|Para 1.46|**Risk and Internal Control**
The Group Executive Committee has
identified the major risks to which they| believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: **Damage to the building, property and equipment.** The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. **Injury to leaders, helpers, supporters and members.** The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. **Reduced income from fund raising.** The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. **Reduction or loss of leaders.** The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Reduction or loss of members** . The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Financial Mismanagement** The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include 2 |||signatories for all payments and a
comprehensive insurance policy to ensure
that insurable risks are covered.| |---|---|---| |Other||N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|The Group’s governing documents are
those of The Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Association and The Policy, Organisation
andRules of The ScoutAssociation| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its
rules which are common to all Scouts| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance
with the Policy, Organisation and Rules of
The Scout Association| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Group is managed by The Group
Executive Committee, the members of
which are the ‘Charity Trustees’ of The
Scout Group, which is an educational
charity. As charity trustees they are
responsible for complying with legislation
applicable to charities. This includes the
registration, keeping proper accounts and
making returns to The Charity Commission
as appropriate.
The Committee consists of a Chair, Group
Scout Leader, individual section leaders
and parent’s representation and meets 4
times per year.
Members of the Executive Committee
complete Essential Information for
Executive Committee training within the first
5 months of joining the committee.
This Group Executive Committee exists to
support the Group Scout Leader in meeting
the responsibilities of the appointments and
is responsible for:
•
The maintenance of Group property;
•
The raising of funds and the
administration of Group finance;
•
The insurance of persons, property
and equipment;| |---|---|---| • Representing the Group at public occasions; • Assisting in the recruitment of leaders and other adult support; • Appointing any sub committees that may be required; • Appointing Group Administrators and advisors other than those who are elected. The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** |Charity name|7thDeal (Sandwich St George’s) Scout Group| |---|---| |Other name the charity uses|None| |Registered charitynumber|303377| |Charity’s principal address|Sandwich Scouts Headquarters
Off Woodnesborough Road
Sandwich
Kent
CT13 0AA| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Ian Fletcher|Chair||| ||Mark Little|Group Scout
Leader||| ||Linda Tappenden|Assistant Group
Scout Leader||| ||Anne Little|||| ||Colin Tappenden|||| ||AnthonyGoodbun|||| ||Jonathan Sansom|||| ||Trina Hill|||| ||KellyWaller|||| ||Mike Cram|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**whole year **|| |---|---|---| |The Scout Association||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |N/A|N/A|N/A| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** None Declarations The trust•e8 declarn that thèy have approved th• tru8te•s' report above. Slgnod on b•haff of tho charlty's tThstees Slgnature(s) Full namolsl Posloon log Secretsry, Cha5r. etc) lan Mark Fletcher Chair Zo ￿0V 2023 Scrutineer's Report to the Trustees of the Deal (Sandwich St George's) Scout Group I report on the accounts of the GroupiDistrict for the year ended 31103r2023 As the Gr¢)up'slDistrict's trustees you are responsible forthe preparation of the accounts: you consi(ler that neither the audit nor independent examination requirements of the Charities Act 2011 apply. Pt is my responsibility wrthout Carrying ¢xrt an audit or independent examination to 5crulinise the accounts and to rewtto you. In accordan￿ with the directions given in the Grwp's constitution. I have scnjtinised the rttords and the accounts set out on pages I to 3 In my opinion the accounts are in accordan￿ wrth the records ￿OdUCed to me and comply with the constrtution. Address:.¥.*. * Tr>oKJ££...P&.fi£J....._. . THE qeLJ4J Date..