2025-03-31-accounts - Canterbury, Whitstable And Herne Bay District Scout Council

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Trustees' Annual Report

For the period

From (start date)	0	4		3	1	3	2	5

Section A	Reference and administration		details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			bayScout District
	Canterbuty,Whitstable & Herne		bayScout District


	3 0 3 3 6 0


	28 Victoria Road
	Canterbury
	kent
	Postcode	C		T	1	3	S	Q

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Andrew Crocombe	Chair
MaryBentley	Treasurer
Sam Trill	Secretary	Until June 2025
Lynette Oaklet	Secretary	From June 2025
James Oakley
David Bentley
WendyDyer
Elaine Oakley

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Districtis a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees ( 2 Ex Officio Trustees, and 1 co-opted Trustees) and meets every 3/4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This DistrictTrustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
	The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Districtis a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees ( 2 Ex Officio Trustees, and 1 co-opted Trustees) and meets every 3/4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This DistrictTrustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are detailed in our Risk register Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The district does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The district is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure

Section B
Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are detailed in our Risk register
Damage to the building, property and equipment. The District
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
district does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The district is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure

3 LT700001 (14 September 2024)

, of a section. In the worst case scenario the complete closure of the Group.

Risk and Internal Control (Specimen 2)

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation to these objects

4 LT700001 (14 September 2024)

Additional details of the objectives and activities (optional information but encouraged as best practice)

statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further

	The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Verbal report from outgoing DLV to be added after the AGM

Section E	Financial Review
Quantify and explain any designations Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £20k. The Group held reserves of approximately £20 against this at year end.

Details of any funds materially in deficit

5 LT700001 (14 September 2024)

(circumstances plus steps to eliminate)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. • investment policy and objectives; Investment Policy The Group does have sufficient funds to invest in longer term investments. The Group has therefore invested a lump sum in M and G which is giving us a resonable amount of interest a year.

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Andrew Crocombe						Lynette Oakley

Chair						Secretary
0 5 0 9 2 5
0	5	0	9	2	5

6 LT700001 (14 September 2024)

Canterbury Whistable and Herne Bay District Scouts Accounts for the year ending 31st March 2025 Receipts and Payments Summary

Receipts Payments Net Movement Opening Balances Closing Balances		31st March 2025 77,695.82 70,468.54 7,227.28 289,451.68 296,678.96		31st March 2024 96,806.32 106,179.58
				-9,373.26 298,824.94
				289,451.68

Canterbury Whistable and Herne Bay District Scouts Receipts Breakdown

Membership Subscriptons 2024 Less paid to County Net Memberships Subscriptons Investment Income Dividend from M and G Bank Interest Actvites District Squirrel events District Beaver events District Cub events District Scout/Explorer events Other Scoutng Income Scout Shop Sales Badge Sales Ross Wood Income Other Income Loan repayment Cathedral Collectons misc paid into wrong account jamboree event Jamboree receipts from candidates refund from Planning Shootng course AGM income Total Receipts**	31st March 2025 73,728.00 -63,710.50 10,017.50 6,066.90 718.07 0.00 2,363.44 0.00 0.00 10,031.90 6,233.86 37,385.78 3,000.00 237.57 690.80 0.00 0.00 0.00 640.00 310.00 77,695.82	31st March 2024 60,197.50 -53,238.00
		6,959.50 5,765.23 843.58 95.00 3,129.00 492.00 1,355.85 9,787.95 3,588.93 57,724.40 3,000.00 470.81 66.00 0.00 2,604.07 924.00
		96,806.32

Canterbury Whistable and Herne Bay District Scouts Payments Breakdown

Actvity Costs District squirrel events District Beaver Events District Cub events District Scout/Explorer events Network Other Scoutng costs Ross Woods expenses Scout Shop Purchases Badge Purchases Capital expenses on planning Capital expense on District drums Capital expense on printer Loan Administraton Costs Independent Examinaton Fee Media license for District AGM Expenses and Presentatons Website Payments District Sundry and Admin District Training/presentatons advertse/marketng St Georges Day expenses 2 years Tf to Shop wrong account Other Expenditure Donaton paid to 2nd Whitstable Charitable Donatons SGD Set up 2nd Whitstable at Blean closure of Santandar bank Total Payments		31st March 2025 0.00 2,200.00 0.00 98.00 250.00 42,458.27 7,579.31 5,583.97 0.00 4,277.20 0.00 3,000.00 0.00 399.53 701.06 97.00 141.03 960.00 1,257.99 66.00 690.80 0.00 708.38 0.00 0.00 70,468.54		31st March 2024 85.51 3,170.05 484.13 818.40 2,500.00 50,569.27 8,429.90 3,976.94 3,983.00 3,000.00 243.99 0.00 0.00 364.20 0.00 197.80 64.99 185.64 893.06 58.00 3,000.00 0.00 116.00 24,038.70
				106,179.58

Canterbury Whistable and Herne Bay District Scouts Statement of Assets and Liabilites

Monetary Assets Cash, Bank and Similar Funds M&G - Market value £ 97601.04 At Cost Lloyds Bank Current Account Lloyds Bank Scout Shop Natwest Ross Wood Account Natwest Badge Account Virgin Charity Deposit Account Total Monetary Assets Non Monetary Assets Badges Held by Badge Secretary at cost Scout Shop Stock at cost Total Other Non Monetary Assets Specialist Equipment- Ross Wood -Insurance value Land and Buildings-Ross Wood -Insurance Value		31st March 2025 100,000.00 78,174.39 9,312.36 28,355.00 2,545.14 78,292.07 196,678.96 1,357.45 3,763.50 18,556.00 879,762.00 903,438.95		31st March 2024 100,000.00
				69,695.17 6,859.77 33,427.49 1,895.25 77,574.00
				189,451.68
				848.46 4,686.50 15,927.49 837,870.95
				859,333.40

Canterbury Whistable and Herne Bay District Scouts Deposit Accounts Summary

M&G (At cost) Virgin	31st March 2024 100,000.00 77,574.00 177,574.00	Interest/ Transfers Dividends 6,066.90 718.07 6,784.97	31st March 2025 100,000.00 ( see note below **) 78,292.07 178,292.07

interest/dividend paid into main Lloyds account

The Value of M & G Fund as at 31st March 2025 was £97601.04

Canterbury Whistable and Herne Bay District Scouts Notes to the Accounts Year ended 31 March 2025

		31st March 2025	31st March 2024
1	Ross Wood Income
	Wally May Centre	3,405.00	4,050.00
	Camping	8,000.50	9,774.70
	Visitors/ site use	21,393.00	17,069.00
	Shootng	482.50	1,365.00
	Archery	780.00	905.00
	Axes	530.00	497.00
	Laser guns/ game hire	10.00	25.00
	Donatons	0.00	0.00
	Miscellaneous/damage	0.00	0.00
	balance from Santander for fencing	0.00	24,038.70
	Insurance payout	2,784.78	0.00
	Total Income	37,385.78	57,724.40
2	Ross Wood Expenses
	Maintenance	16,294.05	5,756.65
	Capital Development	10,061.30	29,928.93
	Insurance	4,799.58	5,260.52
	Quad bike service	0.00	450.00
	Admin	272.79	120.24
	Health, Safety and Cleaning	1,421.83	1,937.48
	Shootng	1,191.99	73.99
	Archery	0.00	271.23
	Axes	0.00	0.00
	Waste Disposal	3,052.75	2,105.16
	Water	980.18	1,563.42
	Gas	1,613.25	962.33
	Electricity	2,120.31	1,438.72
	Telephone	534.48	539.23
	Refreshments	35.76	161.37
	gif	80.00	0.00
	Total Expenses	42,458.27	50,569.27
	Net Ross Wood Surplus/(Defcit)	5,072.49	7,155.13
	Ross Wood Opening Balance	33,427.49		26,272.36
	Net Annual Surplus/(Defcit)	-5,072.49		-7,155.31
	Ross Wood Closing Balance	28,355.00		33,427.49

Explorer Unit Accounts 2023-2024

The District has 9 explorer units which work closely with the local Scout Groups and share many facilities with them. A summary of the income and expenditure of Explorer units is set out below

Nailbourne 3rd
2nd Herne 14th
1st Litlebourne
Worthgate 1st Sturry 6th Whitstable
D
Whitstable
Neptune
Canterbury
Tombstones
Salamanders
Income
Camp
1340.00
3865.00
4729.14
Other actvites
652.50
Subscriptons
1130.00
3190.00
2011.00
1943.00
1393.12
1935.00
1797.00
204.00
KIJ/ mono/night hike
3140.00
1465.00
Gif Aid
793.53
725.00
174.13
Fundraising
100.00
475.07
Uniform
30.00
120.00
grant
300.00
misc
52.00
61.50
128.00
SVW/Dof E
Total Income
1430.00
9168.03
2141.00
7454.50
6122.26
2660.00
1971.13
807.07
Payments
Camp
2266.68
3865.00
4601.21
Badges/uniform/books
30.00
Equipment
67.00
28.77
458.62
77.98
Meetng expenses
295.00
345.00
252.00
324.00
252.00
112.50
Actvity expenses
40.00
1846.40
484.75
1860.44
132.73
1028.90
admin
24.00
24.00
18.00
uniform
38.00
130.90
117.00
Fundraising
Membership Fee
650.00
1495.00
1111.00
1329.00
1040.00
1040.00
780.00
KIJ
2555.00
other
25.66
227.00
SVW/Dof E
Total Payments
1090.00
8562.51
2437.27
7273.42
5965.21
1172.73
2084.90
387.50
Balance 31st March 2024
278.44
5511.85
3256.06
877.94
1218.41
1860.67
457.87
185.51
Balance 31st March 2025
618.00
6117.37
2959.79
1059.02
1375.46
3347.94
344.10
605.08

OF E
1340.00
1340.00
1012.00
233.34
170.00
88.73
1504.07
5196.44
5032.37

211t May 2025 I repyt to tr tntstees on my examirwthx of xcounts ft>r ts year UKled 31$1 March 2025. RSIbIlItIeS and basls of rewt As the charty's trustees, you are 5ible for the preparation of accounts In xcOrdae wlth the requirrnts of the Charities Act 2011 P£n. I reFKXt Sn resFect d My examlnatk)n of the Trusys acccxjnts Carr out urKler section 145 of the 2011 Act arKI In carryiThJ out my exam5natM)n, I have fOlkJ¥ all the applKat4e DirectK>ns given (hrlty ConNnlsskn sect 145(5Xb) of wrth the examlnètkn glvirvJ me cause to Ixlieve ttkit in ary matttkl re¥EcL' l. aCCntIng records We not ke0 rwect of charlty as requlrul by sectlj) 130 the 2011 A¢. or 3. the accounts (> rK Cnpty yth the applrable requIrerts corKuniNJ the forni and c(mtent d xcounts set out In CharlS (Accounts and ReFK)rts) Reguktkxls 2( other than any ruIrel1t that the accounts give a e and falrf whkh ts rKX a I have N) conMS armj have C£ rosS no (ther matters in connection with the examlnatk)n to which attenti Sh(X l drawn in thls report In order to enab* a proper uThJer5taNllThJ d the xcowts to te Yours falthfully, Sue Davis Bsc (H(w) ACCA