## Trustees' Annual Report ## For the period |From (start date)||**0**|**1**|**0**|**4**|**2**|**4**|**4**|**4**|**4**||**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||||| |**Section A**||||**Reference and administration**|||||||**details**||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||bayScout District||||||| |||||Canterbuty,Whitstable & Herne|||||||bayScout District||||||| ||||||||||||||||||| ||||||||||||||||||| |||||3
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Andrew Crocombe|Chair|| ||MaryBentley|Treasurer|| ||Sam Trill|Secretary|Until June 2025| ||Lynette Oaklet|Secretary|From June 2025| ||James Oakley||| ||David Bentley||| ||WendyDyer||| ||Elaine Oakley||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
The Districtis a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees ( 2 Ex Officio Trustees, and 1 co-opted Trustees)
and meets every 3/4 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This DistrictTrustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|| ||The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The Districtis a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees ( 2 Ex Officio Trustees, and 1 co-opted Trustees)
and meets every 3/4 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This DistrictTrustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.| 2 LT700001 (14 September 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are detailed in our Risk register
Damage to the building, property and equipment. The District
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
district does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The district is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure| 3 LT700001 (14 September 2024) , of a section. In the worst case scenario the complete closure of the Group. ## **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects 4 LT700001 (14 September 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
You**may choose**to include further|



| |---|---| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||
_Verbal report from outgoing DLV to be added after the AGM_
| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £20k.
The Group held reserves of approximately £20 against this at
year end.| Details of any funds materially in deficit 5 LT700001 (14 September 2024) (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. • investment policy and objectives; **Investment Policy** The Group does have sufficient funds to invest in longer term investments. The Group has therefore invested a lump sum in M and G which is giving us a resonable amount of interest a year. **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Andrew Crocombe||||||Lynette Oakley| ||||||||| ||Chair||||||Secretary| ||0
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5||||||| ||0|5|0|9|2|5|| 6 LT700001 (14 September 2024) 1 ## **Canterbury Whistable and Herne Bay District Scouts Accounts for the year ending 31st March 2025 Receipts and Payments Summary** |Receipts
Payments
Net Movement
Opening Balances
**Closing Balances**||**31st March 2025**
77,695.82
70,468.54
7,227.28
289,451.68
**296,678.96**||**31st March 2024**
96,806.32
106,179.58| |---|---|---|---|---| |||||-9,373.26
298,824.94| |||||**289,451.68**| 2 ## **Canterbury Whistable and Herne Bay District Scouts Receipts Breakdown** |**Membership Subscriptons 2024**
Less paid to County **
Net Memberships Subscriptons
**Investment Income**
Dividend from M and G
Bank Interest
**Actvites**
District Squirrel events
District Beaver events
District Cub events
District Scout/Explorer events
**Other Scoutng Income**
Scout Shop Sales
Badge Sales
Ross Wood Income
**Other Income**
Loan repayment
Cathedral Collectons
misc paid into wrong account
jamboree event
Jamboree receipts from candidates
refund from Planning
Shootng course
AGM income
**Total Receipts**|**31st March 2025**
73,728.00
-63,710.50
10,017.50
6,066.90
718.07
0.00
2,363.44
0.00
0.00
10,031.90
6,233.86
37,385.78
3,000.00
237.57
690.80
0.00
0.00
0.00
640.00
310.00
**77,695.82**|**31st March 2024**
60,197.50
-53,238.00| |---|---|---| |||6,959.50
5,765.23
843.58
95.00
3,129.00
492.00
1,355.85
9,787.95
3,588.93
57,724.40
3,000.00
470.81
66.00
0.00
2,604.07
924.00| |||**96,806.32**| 3 ## **Canterbury Whistable and Herne Bay District Scouts Payments Breakdown** |**Actvity Costs**
District squirrel events
District Beaver Events
District Cub events
District Scout/Explorer events
Network
**Other Scoutng costs**
Ross Woods expenses
Scout Shop Purchases
Badge Purchases
Capital expenses on planning
Capital expense on District drums
Capital expense on printer
Loan
**Administraton Costs**
Independent Examinaton Fee
Media license for District
AGM Expenses and Presentatons
Website Payments
District Sundry and Admin
District Training/presentatons
advertse/marketng
St Georges Day expenses 2 years
Tf to Shop
wrong account
**Other Expenditure**
Donaton paid to 2nd Whitstable
Charitable Donatons SGD
Set up 2nd Whitstable at Blean
closure of Santandar bank
**Total Payments**||**31st March 2025**
0.00
2,200.00
0.00
98.00
250.00
42,458.27
7,579.31
5,583.97
0.00
4,277.20
0.00
3,000.00
0.00
399.53
701.06
97.00
141.03
960.00
1,257.99
66.00
690.80
0.00
708.38
0.00
0.00
**70,468.54**||**31st March 2024**
85.51
3,170.05
484.13
818.40
2,500.00
50,569.27
8,429.90
3,976.94
3,983.00
3,000.00
243.99
0.00
0.00
364.20
0.00
197.80
64.99
185.64
893.06
58.00
3,000.00
0.00
116.00
24,038.70| |---|---|---|---|---| |||||**106,179.58**| 4 ## **Canterbury Whistable and Herne Bay District Scouts Statement of Assets and Liabilites** |**Monetary Assets**
**Cash, Bank and Similar Funds**
M&G - Market value £ 97601.04
At Cost
Lloyds Bank Current Account
Lloyds Bank Scout Shop
Natwest Ross Wood Account
Natwest Badge Account
Virgin Charity Deposit Account
**Total Monetary Assets**
**Non Monetary Assets**
Badges Held by Badge Secretary at cost
Scout Shop Stock at cost
**Total Other Non Monetary Assets**
Specialist Equipment- Ross Wood -Insurance value
Land and Buildings-Ross Wood -Insurance Value||**31st March 2025**
100,000.00
78,174.39
9,312.36
28,355.00
2,545.14
78,292.07
196,678.96
1,357.45
3,763.50
18,556.00
879,762.00
903,438.95||**31st March 2024**
100,000.00| |---|---|---|---|---| |||||69,695.17
6,859.77
33,427.49
1,895.25
77,574.00| |||||189,451.68| |||||848.46
4,686.50
15,927.49
837,870.95| |||||859,333.40| ## **Canterbury Whistable and Herne Bay District Scouts Deposit Accounts Summary** 5 |M&G (At cost)
Virgin|31st March 2024
100,000.00
77,574.00
177,574.00|Interest/
Transfers
Dividends
6,066.90
718.07
6,784.97|31st March 2025
100,000.00 ( see note below **)
78,292.07
178,292.07| |---|---|---|---| * interest/dividend paid into main Lloyds account The Value of M & G Fund as at 31st March 2025 was £97601.04 6 ## **Canterbury Whistable and Herne Bay District Scouts Notes to the Accounts Year ended 31 March 2025** |||**31st March 2025**|**31st March 2024**|| |---|---|---|---|---| |1|**Ross Wood Income**|||| ||Wally May Centre|3,405.00|4,050.00|| ||Camping|8,000.50|9,774.70|| ||Visitors/ site use|21,393.00|17,069.00|| ||Shootng|482.50|1,365.00|| ||Archery|780.00|905.00|| ||Axes|530.00|497.00|| ||Laser guns/ game hire|10.00|25.00|| ||Donatons|0.00|0.00|| ||Miscellaneous/damage|0.00|0.00|| ||balance from Santander for fencing|0.00|24,038.70|| ||Insurance payout|2,784.78|0.00|| ||**Total Income**|**37,385.78**|**57,724.40**|| |2|**Ross Wood Expenses**|||| ||Maintenance|16,294.05|5,756.65|| ||Capital Development|10,061.30|29,928.93|| ||Insurance|4,799.58|5,260.52|| ||Quad bike service|0.00|450.00|| ||Admin|272.79|120.24|| ||Health, Safety and Cleaning|1,421.83|1,937.48|| ||Shootng|1,191.99|73.99|| ||Archery|0.00|271.23|| ||Axes|0.00|0.00|| ||Waste Disposal|3,052.75|2,105.16|| ||Water|980.18|1,563.42|| ||Gas|1,613.25|962.33|| ||Electricity|2,120.31|1,438.72|| ||Telephone|534.48|539.23|| ||Refreshments|35.76|161.37|| ||gif|80.00|0.00|| ||**Total Expenses**|**42,458.27**|**50,569.27**|| ||Net Ross Wood Surplus/(Defcit)|5,072.49|7,155.13|| ||Ross Wood Opening Balance|33,427.49||26,272.36| ||Net Annual Surplus/(Defcit)|-5,072.49||-7,155.31| ||Ross Wood Closing Balance|**28,355.00**||**33,427.49**| 7 ## Explorer Unit Accounts 2023-2024 The District has 9 explorer units which work closely with the local Scout Groups and share many facilities with them. A summary of the income and expenditure of Explorer units is set out below |Nailbourne 3rd
2nd Herne 14th
1st Litlebourne
Worthgate 1st Sturry 6th Whitstable
D
Whitstable
Neptune
Canterbury
Tombstones
Salamanders
**Income**
Camp
1340.00
3865.00
4729.14
Other actvites
652.50
Subscriptons
1130.00
3190.00
2011.00
1943.00
1393.12
1935.00
1797.00
204.00
KIJ/ mono/night hike
3140.00
1465.00
Gif Aid
793.53
725.00
174.13
Fundraising
100.00
475.07
Uniform
30.00
120.00
grant
300.00
misc
52.00
61.50
128.00
SVW/Dof E
**Total Income**
**1430.00**
**9168.03**
**2141.00**
**7454.50**
**6122.26**
**2660.00**
**1971.13**
**807.07**
**Payments**
Camp
2266.68
3865.00
4601.21
Badges/uniform/books
30.00
Equipment
67.00
28.77
458.62
77.98
Meetng expenses
295.00
345.00
252.00
324.00
252.00
112.50
Actvity expenses
40.00
1846.40
484.75
1860.44
132.73
1028.90
admin
24.00
24.00
18.00
uniform
38.00
130.90
117.00
Fundraising
Membership Fee
650.00
1495.00
1111.00
1329.00
1040.00
1040.00
780.00
KIJ
2555.00
other
25.66
227.00
SVW/Dof E
**Total Payments**
**1090.00**
**8562.51**
**2437.27**
**7273.42**
**5965.21**
**1172.73**
**2084.90**
**387.50**
**Balance 31st March 2024**
**278.44**
**5511.85**
**3256.06**
**877.94**
**1218.41**
**1860.67**
**457.87**
**185.51**
**Balance 31st March 2025**
**618.00**
**6117.37**
**2959.79**
**1059.02**
**1375.46**
**3347.94**
**344.10**
**605.08**|OF E
1340.00
**1340.00**
1012.00
233.34
170.00
88.73
**1504.07**
**5196.44**
**5032.37**| |---|---| 211t May 2025 I repyt to tr* tntstees on my examirwthx of ￿ xcounts ft>r ts year UKled 31$1 March 2025. R￿￿SIbIlItIeS and basls of rewt As the charty's trustees, you are ￿5￿￿ible for the preparation of ￿ accounts In xcOrda￿e wlth the requirrnts of the Charities Act 2011 P£n. I reFKXt Sn resFect d My examlnatk)n of the Trusys acccxjnts Carr￿ out urKler section 145 of the 2011 Act arKI In carryiThJ out my exam5natM)n, I have fOlkJ¥￿ all the applKat4e DirectK>ns given (hrlty ConNnlsskn sect￿￿ 145(5Xb) of wrth the examlnètkn glvirvJ me cause to Ixlieve ttkit in ary matttkl re¥EcL' l. aCC￿ntIng records We￿ not ke0 rwect of ￿ charlty as requlrul by sectlj) 130 the 2011 A¢. or 3. the accounts (*> rK* C￿npty y￿th the applrable requIrer￿ts corKuniNJ the forni and c(mtent d xcounts set out In ￿ Charl￿S (Accounts and ReFK)rts) Reguktkxls 2( other than any r￿uIrel1￿t that the accounts give a ￿e and falrf whkh ts rKX a I have N) con￿MS armj have C£￿ ￿rosS no (ther matters in connection with the examlnatk)n to which attenti￿ Sh(X￿ l* drawn in thls report In order to enab* a proper uThJer5taNllThJ d the xcowts to te Yours falthfully, Sue Davis Bsc (H(w￿) ACCA