I" St Neots Scout Group Annual Trustees, Report For the period Fromlstart datel 01101/2024 To lend datel 3111212024 Section A- Reference and administration detai15 Charity name.. 1st St Neots Scout Group Other names the charity 15 known bv: Registered charity number lif any): 303347 HQ registration number.. 10009988 Charity's prlncipal addre5S'. The Scout Hall Bedford St St Neots Postcode.. PE19 IAX Names of the charity trustees who manage the charity Trustee Name Offlce Ilf any) Dates arted If not for whole year Adam Wright Gareth Howell Gareth Howell Keith Horn Helen Barnard Elly Warburton Victoria Filler Ben Williams Group Lead Volunteer Chair (Acting) Treasurer From 716124 From 716124 From 7/6124 Alan Watson Samantha Mason Graham Capper Catherine Gregorious Martyn Wright Kim Ludlow Chair Secretary Until 7/6124 Until 716124 Until 7/6124 Until 716124 Until 716124 Until 716124 Names and addresses of advisers Type of advlsor Name l Address 2114125 lof8
I" St Neots Scout Group 2024 Annual Trustees, Report Section B- Structure, governance, and management Description of the charity's trusts The Group's governing d¢xuments are those ofThe Scout A550Clation. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the A550ciation. and The Policy. Organisation and Rules of The Scout Association. In addition. there is also a Declaration of Trust, dated 30th September 1935. Type of governing document le.g. trust deed, constitution) The Group 15 an educational charity, established under rules which are Common to all Scout Groups. How the charity is constituted le.g. trust. association, company) The Group is governed by the Group Trustee Board. It is managed by the Group Leadership Team. The Group Trustee Board exists to ensure the Group is: Well managed Carrying out its purposes for the public benefit Complying with its governing document and the law Managing the charity's resources well Compliant with the Policy, Organisation and Rules of The Scout Association Involving young people at all levels in decision making Sufficiently resourced to deliver a high-quality programme and achieve its strategic aims. The Group Trustee Board comprises: Chair lappointedl Treasurer lappointedl Group Lead Volunteer {exffIci0) Up to fNe other appointed Trustee5 (including at least one underthe age of 251 The Group Trustee Board 15 accountable to the Group Scout Council - which is comprised of all Leaders, Young Leaders. Patrol Leaders and Parents/Guardians of members. The Group Trustee Board meets five times a year. The Group LeadershipTeam manages the day-to4ay operation5 of the Group. Its membership is comprised of: Section Team Leaders. Group Admini5trator5, the Group Treasurer and other 5UPPOrters a5 needed. It is led by the Group Lead Volunteer and meet5 three times a year 211412025 2of8
I" St Neots scout Group 2024 Annual Trustees. Report Trustee selection methods The Trustee5 are appointed in accordance with the Policy, Organisation and Rules of The Scout A550Clation. Additional governance issues Policies and procedure5 adopted for: Trustees are required to complete a programme of mandatory training within the first 5 months of joining the Board. They are also cleared for working with children by the Disclosure and Barring Service. al the induction and training of trustees.. The GroupTrustee Board conducts and annual risk assessment to identify/review the major risks to which they believe the Group is exposed. Where it is deemed necessary, controls have been applied to mitigate them. The main areas of concern are- bl trustee, consideration of major risks and the systems and procedures to manage them Damage to the building, property and equipment This is assessed as a High risk with good controls. The building is equipped with fire detectors, alarms and extinguishers. In the event of damage, the Group would request the use of buildings, property and equipment from neighbouring organi5ations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents Insuran in place to mitigate against permanent loss. Injury to leaders. helpers. supporters and members This is assessed as a High risk with good controls. All Leader5 are trained to minimise injury to themselves and others. Written Risk Asse55ments are created before all activities and a process of dynamic risk asse55ment Is continued during activities. Through annual membership fees. The Group contributes to the Scout Association's national accident insurance policy. Reduced income from fund raising This is assessed as a Medium risk with reasonable controls. The Group is primarily reliant upon income from membership subscriptions. hall rental and fundraising. The Group holds a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee has the option to 211412025 3of8
1st St Neots Scout Group 2024 Annual Trustees, Report raise subscription fees to Increase the income to the 8roup on an ongoing basis, elther temporarily or permanently. Loss of Key People le.8. Group Lead Volunteer or Chalr Thls newly Identffled rlsk is assessed a5 being a Hlah risk with no current controls. The Group has Identlfled correctlve actlons to control the rlsk. Reductlon or loss of leaders and other adult volunteers Thls Is assessed as a Medlum rlsk wlth reasonable control& The Group is totally rellant upon volunteers to run and admlnlster the actlvltles of The Group. If there was a reductlon In the number of leaders to an unacceptable level In a partlcularsection orthe Group as a whole, there would have to be a contractlon, consolldatlon or closure of a sectlon. In the worst-case scenarlo, thls could result In the complete closure of the Group. The Group Is always actlvely recrultlng for additional Leaders. Redvctlon or loss of young members Based on the predlctsd growth of St Neots and the demand for scoutlng, thls is assessed as a Low rlsk. The Group provldes actlvltles for all youn8 people aged 4 to 14. If there wa5 a reductlon In membership in a particular sectlon or the Group as whole then there would have to be a contractlon, consolldatlon or closure of a sectlon. In the worst<ase scenario, the complete closure of the Group could result. Detrfmentsl Impart on welfare ol Leaders, Supporters or Membefs This Is another newly Identlfied rlsk that Is assessed as being Hl8h. There are currently no speclfic controls, but correetlve artlons have b•en Idantlflod to control the risk. Injury to the publlc: elther at an event run by the Groupi or because of a problem wlth the bulldlng (e.8. flre, falllng ate) Thls Is assessed as a Medlum rlsk wlth good controls. The bulldlng Is subject to a contlnuous programme of Maintenan and repair to reduce the likellhood of InJury. Flre and H&S R5sk Assessments have Identified rlsks In these areas and approprlate correctlve actlons have been Implemented to manage them. The Group carries Publlc Liabillty Insurance to cover any resldual rlsk. Bad publklty and adverse medla attentlon because of poor behavlour In ubllc or a s ardln fallure. 211412025 4of8
st I St Neots Scout Group 2024 Annual Trustees. Report Thls Is assessed as a Medlum risk with good controls. All leaders complete regular safety and safeguarding training. Leaders also undertake the TSA supplied leader tralnln8 scheme that deals with paity management. 211412025 5of8
I" St Neots Scout Group 2024 Annual Trustees, Report Section C- Objectives and activities Summary ofthe objects of the charity set out in it5 governing document The Purpose of Scouting Scouting exist5 to actively engage and support young people in their personal development, empowering them to make a positive contribution to societv. The Values of Scouting As Scout5 we are guided by these values: Integrity- We act with integrity: we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care ofthe world in which we live. Belief - We explore our faiths, belief5 and attitudes. Co-operation - We make a positive d ifference,. we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and.. enjoy what they are doing and have fun take part in activitie5 indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activitie5 make and live by theirPromise. Summary ofthe main activities in relation to these object5 Each of the Group's seven sections runs a full programme of weekly meetings and external events and activities. Throughout the year, there are opportunities provided for voung people to go to overnight land longer) camps,- both in accommodation and under canvas. Additional details of the obiectives and actlkllties policy on grant making,. The Group does not make grant5 to non-scouting bodie5, however it does occasionally make donations to other scouting charities. contribution made bv volunteers,. The Group could not function without the contributions of its volunteers.. Young Leaders, Adult Leaders. Manager5, Trustees and Supporters. All are unpaid but reasonable expenses are reimbursed. 211412025 6of8
I" St Neots Scout Group 2024 Annual Trustees, Report • policy on investments. The Group currently holds its reserves in a combination of short and medium access cash-based accounts with zero risk and covered by the Financial Services Compensation Scheme. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D- Achievements and performance Summary ofthe main 2024 saw the continuation of a 12-year trend of growth achievements of lexcept 2021 following COVID impacts) where we recorded the charity during the the largest number of youth and adult members since current year records began. All members have taken part in a strong programme delivered across all section5 by our volunteers further supported with nights away on offer to all members as well as other events and adventurous activities. Throughout the year, numerous Top Awards (Chief Scout Awards) were awarded to young people as well as Long Service Awards, Commissioner Commendations and Good Service Awards were presented to some of our volunteers. Section E- Financial Review Brief statement of the charity's policy on reserves The Group's policy is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a Sum equivalent to 8 months mandatory running costs. Quantify and explain any designations None Details of any funds materially in deficit (circumstances plus Steps to eliminate) None Further financial review details (optional information) You may choose to include additional information, where relevant, about 211412025 7of8
I" St Neots Scout Group 2024 Annual Tru5tees' Report the charity'5 principal sources of fund5 (including any fundraising) The Group's primary 50urce5 of funding are membership subscriptions from young members, hall hire fee5 and fundraising. Hall hire income was up considerably on 2023. Most income is spent on.. running the programme: maintaining and operating the hall,. insurances and other required costs,. servicing loans that were taken out to extend the building. The Group does not have Sufficient exce55 funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream UK bank5 or building societie5. how expenditure ha5 5UPPOrted the key objectives of the charity,. investment policy and objectives,. The Group Trustee Board regularly monitors the levels of bank balances and the interest rate5 received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Section F- Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G- Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturelsl Full namels) Adam Wright Gareth Howell Position Group Lead Volunteer IActingl Chair Date zf[-fy- 21/412025 8of8
1st St Neots Scout Group Receipts and Payments Account Forth• pwlod from Iittsam 2021 31tDAt2024 To Receipts 1£ nd Pciyinents 2024 Unrestrtctdd fund6 RestrfLed Total fundB Endowmentfundg Last ye?r DohÈtlonÉ I acles and 41m11 lttcom &Evert4 IrKw Th8rsN Sthc GVI 01 Incon b Tatal 752 Qrnnt rArts Olh8r Sec r&nL4 runt ub T•t&l Fundrnl•ln Olhqr 732 8ubTot•l Inv•btrn•nt lth¢èm• Bank Inlerosl otr In¥nI lrtom ats Tot Tot41 Oro•i Incom• AAI and lTrv•btmwtsMIM,rt Tatol R•c•lpl• 60.7G2 60.762 GO,762 60.762 40.265 Charhablp P•ymont6 sup&1 ¢hArg68 187 095 225 8g5 D&trkl& N4nG posudcn 45T EqulpiNntPur¢hue6 &renM OrtsJpèxwndlur• HAlliedeveWrthi 540 690 200 RÈhTrJ5 Rent& Rot Urknms Sb Tot•1 Fundrnl•lTro ExpDn#•• 424 our 370 370 53 Tot•1 oth•¥ E¥p•n• Lc¢n repByftnL% L(¢n Irrteresl Sub Tot41 Trt•lGKMEipfjndKuM A6Wt & Inv•Btrn•llt p[ChI1 Totsl PAymnti tÈÈ91IDeikRiclRQttscOr BroWfrrfw4tdfrtsn piè¥bM yew C8r[lad* rlY18r 18.523 32.056 18,52J 32.0 26.7T6 1st St Neots Scout Group Receipts and Payments Account
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Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1" St Neots Scouts On accounts for the year ended 31" December 2024 Charity no (if any) 303347 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3111212025. IO1+ As the charity's ttustees. you are responsible for the preparation of the acL¥Junts in accordance with the requirements of the Charities Acl 2011 (Ihe Acf). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying OLrt my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5}{b} of the Act. Independent I have completed rny examination. I confirm that no material matters have examinerfs staternent come to my attention in connection with the examination {olher than that disclosed below") which gives me cause to believe that in, any material respecL' the accounting records Vre not kept in accordance with section 130 of the Charities Act; or the accounts did not a(rd with the accy)unting records,. or the accounts did not comply wilh the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts gtve a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reathed. ' Please delete the words in the brackets rfthey do not apply. Signed: Date: Name: Nicola Billingslea Relevant professional quallflcatlon(s) or body {if any): Address: 2 Jasmine Court, Orton Goldhay. Peterborough. PE2 5SQ IER Oct 2018
Section B Disclosure Only complete rf the examiner needs to highlight material matters of cx)ncem (see CC32, Independent examirAtion of charity accounts: directlons and guldance for examir*rn Glve here brlef detalls of any Stsms that the examlner wlshes to dlsclose. IER Oct 2018