I" St Neots Scout Group Annual Trustees, Report For the period Fromlstart datel 01101/2024 To lend datel 3111212024 Section A- Reference and administration detai15 Charity name.. 1st St Neots Scout Group Other names the charity 15 known bv: Registered charity number lif any): 303347 HQ registration number.. 10009988 Charity's prlncipal addre5S'. The Scout Hall Bedford St St Neots Postcode.. PE19 IAX Names of the charity trustees who manage the charity Trustee Name Offlce Ilf any) Dates arted If not for whole year Adam Wright Gareth Howell Gareth Howell Keith Horn Helen Barnard Elly Warburton Victoria Filler Ben Williams Group Lead Volunteer Chair (Acting) Treasurer From 716124 From 716124 From 7/6124 Alan Watson Samantha Mason Graham Capper Catherine Gregorious Martyn Wright Kim Ludlow Chair Secretary Until 7/6124 Until 716124 Until 7/6124 Until 716124 Until 716124 Until 716124 Names and addresses of advisers Type of advlsor Name l Address 2114125 lof8 I" St Neots Scout Group 2024 Annual Trustees, Report Section B- Structure, governance, and management Description of the charity's trusts The Group's governing d¢xuments are those ofThe Scout A550Clation. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the A550ciation. and The Policy. Organisation and Rules of The Scout Association. In addition. there is also a Declaration of Trust, dated 30th September 1935. Type of governing document le.g. trust deed, constitution) The Group 15 an educational charity, established under rules which are Common to all Scout Groups. How the charity is constituted le.g. trust. association, company) The Group is governed by the Group Trustee Board. It is managed by the Group Leadership Team. The Group Trustee Board exists to ensure the Group is: Well managed Carrying out its purposes for the public benefit Complying with its governing document and the law Managing the charity's resources well Compliant with the Policy, Organisation and Rules of The Scout Association Involving young people at all levels in decision making Sufficiently resourced to deliver a high-quality programme and achieve its strategic aims. The Group Trustee Board comprises: Chair lappointedl Treasurer lappointedl Group Lead Volunteer {ex￿ffIci0) Up to fNe other appointed Trustee5 (including at least one underthe age of 251 The Group Trustee Board 15 accountable to the Group Scout Council - which is comprised of all Leaders, Young Leaders. Patrol Leaders and Parents/Guardians of members. The Group Trustee Board meets five times a year. The Group LeadershipTeam manages the day-to4ay operation5 of the Group. Its membership is comprised of: Section Team Leaders. Group Admini5trator5, the Group Treasurer and other 5UPPOrters a5 needed. It is led by the Group Lead Volunteer and meet5 three times a year 211412025 2of8 I" St Neots scout Group 2024 Annual Trustees. Report Trustee selection methods The Trustee5 are appointed in accordance with the Policy, Organisation and Rules of The Scout A550Clation. Additional governance issues Policies and procedure5 adopted for: Trustees are required to complete a programme of mandatory training within the first 5 months of joining the Board. They are also cleared for working with children by the Disclosure and Barring Service. al the induction and training of trustees.. The GroupTrustee Board conducts and annual risk assessment to identify/review the major risks to which they believe the Group is exposed. Where it is deemed necessary, controls have been applied to mitigate them. The main areas of concern are- bl trustee, consideration of major risks and the systems and procedures to manage them Damage to the building, property and equipment This is assessed as a High risk with good controls. The building is equipped with fire detectors, alarms and extinguishers. In the event of damage, the Group would request the use of buildings, property and equipment from neighbouring organi5ations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents Insuran￿ in place to mitigate against permanent loss. Injury to leaders. helpers. supporters and members This is assessed as a High risk with good controls. All Leader5 are trained to minimise injury to themselves and others. Written Risk Asse55ments are created before all activities and a process of dynamic risk asse55ment Is continued during activities. Through annual membership fees. The Group contributes to the Scout Association's national accident insurance policy. Reduced income from fund raising This is assessed as a Medium risk with reasonable controls. The Group is primarily reliant upon income from membership subscriptions. hall rental and fundraising. The Group holds a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee has the option to 211412025 3of8 1st St Neots Scout Group 2024 Annual Trustees, Report raise subscription fees to Increase the income to the 8roup on an ongoing basis, elther temporarily or permanently. Loss of Key People le.8. Group Lead Volunteer or Chalr Thls newly Identffled rlsk is assessed a5 being a Hlah risk with no current controls. The Group has Identlfled correctlve actlons to control the rlsk. Reductlon or loss of leaders and other adult volunteers Thls Is assessed as a Medlum rlsk wlth reasonable control& The Group is totally rellant upon volunteers to run and admlnlster the actlvltles of The Group. If there was a reductlon In the number of leaders to an unacceptable level In a partlcularsection orthe Group as a whole, there would have to be a contractlon, consolldatlon or closure of a sectlon. In the worst-case scenarlo, thls could result In the complete closure of the Group. The Group Is always actlvely recrultlng for additional Leaders. Redvctlon or loss of young members Based on the predlctsd growth of St Neots and the demand for scoutlng, thls is assessed as a Low rlsk. The Group provldes actlvltles for all youn8 people aged 4 to 14. If there wa5 a reductlon In membership in a particular sectlon or the Group as whole then there would have to be a contractlon, consolldatlon or closure of a sectlon. In the worst