2021-12-31-accounts

		The Group's governing documents are those ofThe Scout
Type of governing		Association. They consist ofa Royal Charter, which in turn
document		gives authority tothe Bye Laws ofthe Association, and The
(e.g.trust deed,		Policy, Organisation and Rules ofThe Scout Association.
constitution)		In addition, there is also a Declaration ofTrust, dated 30th
		September 1935.
		The Group is an educational charity, established under rules
		which are common to all Scout Groups.
How the charity	is
constituted		The Group is managed by the Group Executive Committee, the
(e.g.trust, association,		members ofwhich are also the Charity Trustees.
company)
		The Group Executive Committee exists to support the Group
		Scout Leader in meeting the responsibilities oftheir
		appointment and is responsible for:
		Maintenance ofthe Group's property;
		Raising funds and administration ofthe Group's finances;
		Insurance of persons, property and equipment;
		Group public occasions;
		Assisting in the recruitment ofleaders and other adult
		supporters;
		Appointing any sub committees that may be required;
		and,
		Appointing Group Administrators and Advisors other than
		those who are elected.
		The Committee comprises three independent representatives
		—Chair, Treasurer and Secretary —together with the Group
		Scout Leader, individual Section Leaders (ifthey opt to take on
		the responsibility), elected members, nominated members
		and co-opted members.
		The Group Executive Committee meets 5/6 times ayear.
Trustee selection		The Trustees are appointed in accordance with the Policy,
methods		Organisation and Rules ofThe Scout Association.

Policies and procedures	Policies and procedures	Policies and procedures	adopted for:
			Members ofthe Executive Committee are required to
a)the induction		and	complete a programme ofmandatory training within the	first
training	oftrustees;		5 months ofjoining the committee. They are also cleared	for
			working with children by the Disclosure and Barring Service.
			The Group Executive Committee has identified the major	risks
b) trustee' consideration			to which they believe the Group is exposed. These have been
ofmajor risks and the			reviewed and systems have been established to mitigate
systems	and procedures		against them.
to manage them			The main areas ofconcern that have been identified are:
			Damage tothe building, property and equipment
			This is assessed as a Medium risk with good controls. The
			building is equipped with fire detectors, alarms and
			extinguishers. In the event ofdamage, the Group would
			request the use of buildings, property and equipment from
			neighbouring organisations such as the church, community
			centre and other Scout Groups. Similar reciprocal
			arrangements exist with these organisations. The Group	has
			sufficient buildings and contents insurance in place to mitigate
			against permanent loss.
			injury to leaders, helpers, supporters and members
			This is assessed as a Medium risk with good controls. All
			Leaders are trained to minimise injury to themselves and
			others. Written Risk Assessments are undertaken before	all
			activities and a process ofdynamic risk assessment is
			continued during activities. Through annual membership	fees,
			The Group contributes to the Scout Association's national
			accident insurance policy.
			Reduced income from fund raising
			This is assessed as a Medium risk with reasonable controls.
			The Group is primarily reliant upon income from membership
			subscriptions and fundraising. The Group holds a reserve	to
			ensure the continuity ofactivities should there be a major
			reduction in income. The Committee has the option to raise
			subscription fees to increase the income tothe group on	an
			ongoing basis, either temporarily or permanently.
			Reduction or loss ofleaders and other adult volunteers
			This is assessed as a Medium risk with reasonable controls.
			The Group is totally reliant upon volunteers to run and
			administer the activities ofThe Group. Ifthere was a
11/3/22			3of7

				1"St Neots Scout Group
				2021Annual Trustees Report
Summary		ofthe main		Each ofthe Group's six sections runs a full programme of
activities	in relation to			weekly meetings and external events and activities.
these objects				Throughout the year, there are opportunities provided for
				young people to goto overnight (and longer) camps; both in
				accommodation and under canvas.
Additional		details ofthe o		biectives and activities
~ policy on grant making;				The Group does not make grants to other bodies, however	it
				does occasionally make donations to other scouting charities.
~ contribution			made by	The Group could not function without the contributions of its
volunteers;				volunteers: Young Leaders, Adult Leaders, Managers, Trustees
				and Supporters. All are unpaid but reasonable expenses are
				reimbursed.
~ policy on investments.				The Group does not currently invest any of its reserves.
Public benefit			statement	The Group meets the Charity Commission's public benefit
				criteria under both the advancement ofeducation and the
				advancement ofcitizenship or community development
				headings.
Section	D —Achievem			ents and performance
Summary		ofthe main		The start of2021was another challenging period due tothe
achievements			of	continuing pandemic. Our Hall remained closed for the early
the charity		during the		part ofthe year, and this is reflected in our financial results.
year				Our sections continued to meet virtually and resumed face to
				face meetings as soon as possible.
				During the year we were able to improve the wiring in the
				main hall to add six additional power sockets, replace the
				tables with lighter equivalents, and installed a storage shed
				for use by regular external users ofour hall.

				1"St Neots Scout Group 2021Annual Trustees Report
Section E —Financial				Review
Briefstatement		ofthe		The Group's policy isto hold sufficient resources to continue
charity's policy on				the charitable activities ofthe group should income and
reserves				fundraising activities fall short. The Group Executive
				Committee considers that the group should hold a sum
				equivalent to 8 months running costs.
Quantify and explain any				There are no specific designations.
designations
Details ofany funds				None
materially	in deficit
(circumstances		plus
steps to eliminate)
Further financial		review		details (optional information)
you may choose		to include		additional information, where relevant, about
~ the charity's principal				The Group's primary sources offunding are membership
sources of	funds			subscriptions from young members, hall hire fees and
(including	any			fundraising.
fundraising)				Hall hire income was down on 2019(2020was also down).
				Luckily, we were able to claim support grants from the various
				government schemes and this made up for the shortfall.
				Most income is spent on:
~ how expenditure			has	running the programme;
supported	the key			maintaining and operating the hall;
objectives	ofthe charity;			insura nces and other required costs;
				servicing loans that were taken out to extend the
				building.
~ investment policy			and	The Group does not have sufficient excess funds to invest	in
objectives;				longer-term investments such as stocks and shares. The Group
				has therefore adopted a low-risk strategy tothe investment		of
				its funds. All funds are held in cash using only mainstream
				banks or building societies orThe Scout Association's Short
				Term Investment Service.
				The Group Executive regularly monitors the levels ofbank
				balances and the interest rates received to ensure the Group
				obtains maximum value and income from its banking
				arrangements. Occasionally this may involve using an account
				that requires a period ofnotice before funds may be
				withdrawn, before doing so the Group Executive considers	the
				cash flow requirements.

					For tmm	the period		1stJan 2021	1stJan 2021		To		31stDse 2021	31stDse 2021
					Unrestricted lunds				Restricted funds		Endowment	funds		Total funds		Last year
						E			f
Donations I sclssand		simSar income
Membershi Subscri	tions				E	14	134						E	1 134	E	10880
Less Membershi subscri			' ns	idun	f	3	619						f	819	5	3	854
Net membershi subscri			lions relained		E	10515							E	10515	8	7	035
Cam &Events income					E	2226							5	226	E	1301
Donations															f		779
L acies													E	549	f	1	745
Other income							25	E	773				E	740
Sub	Total				8	I	365	E	773				E	1 138
Gmnts
Maintenance rants
Other rants					E	18708		E	3700						E	10000
New section rant
Sub	Total							8	3700							10000
Fundralsln ross
Activities					E	1	293			E
Other Sub	Total				L 8	113 1406		E		f		-	E	1400	E	4663
Investment income
Bank Interest					E
Hell hire					E	I	659						f	1659	E	1520
Bahncing transaclions Other invesknent income Sub Total					f	1	659			E			ff	1659	8 E 8	I	I 521
Total Gnrss Income
Asset and Investments		sales, ete.			E		-	E	-	F.		-	f	-	E
Total Receipts
Charitable Payments
Adult suppori &Iraining					E		120						8	120	E		120
Bank charges						I	041						8	1041			579
Cleaning															8	11
Donations													E
Equipment Purchases Group expenditure Hall redevelopment Insurance	&renewals				f E E	1 3 I	592 723 223	E	3700	f			E E f	356 1592 7423	8 f	3515 I 274
Refunds
Rent &Rates
Sundries															E
Uniforms													8	840	f.		154
Utilities					E	I	010						E	1010	8	2	31
Youth programme and Sub	activities Total				E 8	2 1	605 40	8	4445	6			E 8	350 I 052	f	1 11	25
Fundralsing Expenses Main activities													f	146	8	I	980
Other acgviTes Sub	Total				f		146								6	1
Other Expenses
Loan repayments					E	12700								1 700
Loan Interest													8	1000	E	1	320
Sub	Total				8	1	7						8	13700	f	1	320
Total Gmss Expenditure
Asset &Investment Purchases					E		-	E	-	E		-	f.	-	E
Total Payments
cess/(De/icil) olRecepls ougMlolwald /lorn Ixsvlo		over Payments usyear				~	~I							Ill		~

Categories										Detarls				Unnndricted to nearest 5	funds		Rsstdcted funds to nearest E	Rsstdcted funds to nearest E	Rsstdcted funds to nearest E		Endowment to nearest f	Endowment to nearest f	funds
Cash funds										Group	Account				19,043		5		28
										Hall Account					S,TSS
										Beavers Account
										Dubs Accounl
										Scouts	Account
										GoCardless						10
										Equals					2,072
										I-Zelge
													Total cash funds
		(agree		balances				with		receipts and paymenls	account(s))
														Unmstrlcted	funds		Restricted funds				Endowment		funds
										Details				to nearest 5			to nearest 2				to nearest 5
Other monetary			assets
Investment	assets									Detarls Scout Hall, Bedford		St		Fundtowhkhasset Unrestricted		baler Cost 5		8 tlonal			Cunentvalue o tlonal) f 150,000
				~
										Details				Fundtowhkh	asset	baler Cast		o tlonal			Cunentvalue		o tional)
Assets retained			forthe				charhy's			own use
Liabilities										Details Scout Association		Loan		Fund to whkh liabg Uiv88 uw l8d		re	Amountdue o I f 36,000			tl	When	due 8 tlon 2027		al)
										County	Scout Loan			Unrestricted			E	4,300				2025
										Dislnct	Scout Loan			Uriresuicl8d			2	3,500				2025
The above receipts 8					paymenls				account and
statemenl of	assess			Il		liabilities			were approved
by the Trustees			on 183/21 and						signed by:
											n8lu			Print Name							Dale
Dspuly Group Scout				Leader										Keilh Harn							Z.( IcrJg-2-
Treasurer														Garelh Howsl							2'7	)
Independent	Reviewer's						Reporl		-	The attached
Receipts 5Payments					and Sklement ofAssets 8,
Liabilities have been examined by myself end are in accordance with books 5vouchers. The
recwpls and	paymenls					as shown				are, lo lhe bast
of my knowkdge,			authorised					transactions.
											nature			Print Name							Data
Examiner-														Michael Myner							ZW) tu(q.~