##
##
##
|||The Group's governing
documents
are those ofThe Scout|
|---|---|---|
|Type of governing||Association. They consist ofa Royal Charter, which
in turn|
|document||gives authority tothe Bye Laws ofthe Association,
and The|
|(e.g.trust deed,||Policy, Organisation
and Rules ofThe Scout Association.|
|constitution)||In addition, there is also a Declaration ofTrust, dated 30th|
|||September 1935.|
|||The Group is an educational
charity, established
under rules|
|||which are common to all Scout Groups.|
|How the charity|is||
|constituted||The Group is managed
by the Group Executive Committee, the|
|(e.g.trust, association,||members ofwhich are also the Charity Trustees.|
|company)|||
|||The Group Executive Committee
exists to support the Group|
|||Scout Leader in meeting the responsibilities
oftheir|
|||appointment
and is responsible
for:|
|||Maintenance
ofthe Group's property;|
|||Raising funds and administration
ofthe Group's finances;|
|||Insurance
of persons, property
and equipment;|
|||Group public occasions;|
|||Assisting
in the recruitment
ofleaders and other adult|
|||supporters;|
|||Appointing
any sub committees that may be required;|
|||and,|
|||Appointing
Group Administrators
and Advisors other than|
|||those who are elected.|
|||The Committee
comprises three independent
representatives|
|||—Chair, Treasurer
and Secretary —together with the Group|
|||Scout Leader, individual
Section Leaders (ifthey opt to take on|
|||the responsibility),
elected members,
nominated
members|
|||and co-opted members.|
|||The Group Executive Committee
meets 5/6 times ayear.|
|Trustee selection||The Trustees are appointed
in accordance with the Policy,|
|methods||Organisation
and Rules ofThe Scout Association.|
##
|Policies and procedures|Policies and procedures|Policies and procedures|adopted for:||
|---|---|---|---|---|
||||Members ofthe Executive Committee
are required to||
|a)the induction||and|complete a programme
ofmandatory
training
within the|first|
|training|oftrustees;||5 months ofjoining the committee. They are also cleared|for|
||||working
with children
by the Disclosure and Barring Service.||
||||The Group Executive Committee
has identified
the major|risks|
|b) trustee'
consideration|||to which they believe the Group is exposed. These have been||
|ofmajor risks and the|||reviewed
and systems
have been established
to mitigate||
|systems|and procedures||against them.||
|to manage them|||The main areas ofconcern that have been identified are:||
||||Damage tothe building,
property
and equipment||
||||This is assessed as a Medium
risk with good controls. The||
||||building
is equipped
with fire detectors, alarms and||
||||extinguishers.
In the event ofdamage, the Group would||
||||request the use of buildings,
property
and equipment
from||
||||neighbouring
organisations
such as the church, community||
||||centre and other Scout Groups. Similar reciprocal||
||||arrangements
exist with these organisations.
The Group|has|
||||sufficient
buildings
and contents insurance
in place to mitigate||
||||against permanent
loss.||
||||injury to leaders, helpers, supporters
and members||
||||This is assessed as a Medium
risk with good controls. All||
||||Leaders are trained to minimise
injury to themselves
and||
||||others. Written
Risk Assessments
are undertaken
before|all|
||||activities and a process ofdynamic
risk assessment
is||
||||continued
during activities. Through
annual
membership|fees,|
||||The Group contributes to the Scout Association's
national||
||||accident insurance
policy.||
||||Reduced income from fund raising||
||||This is assessed as a Medium
risk with reasonable controls.||
||||The Group
is primarily
reliant upon income from membership||
||||subscriptions
and fundraising.
The Group holds a reserve|to|
||||ensure the continuity ofactivities should there be a major||
||||reduction
in income. The Committee
has the option to raise||
||||subscription
fees to increase the income tothe group on|an|
||||ongoing basis, either temporarily
or permanently.||
||||Reduction or loss ofleaders and other adult volunteers||
||||This is assessed as a Medium
risk with reasonable
controls.||
||||The Group is totally reliant upon volunteers to run and||
||||administer
the activities ofThe Group. Ifthere was a||
|11/3/22|||3of7||
##
|||||1"St Neots Scout Group||
|---|---|---|---|---|---|
|||||2021Annual Trustees Report||
|Summary||ofthe main||Each ofthe Group's
six sections runs a full programme
of||
|activities|in relation to|||weekly meetings
and external events and activities.||
|these objects||||Throughout
the year, there are opportunities
provided
for||
|||||young people to goto overnight
(and longer) camps; both in||
|||||accommodation
and under canvas.||
|Additional||details ofthe o||biectives
and activities||
|~ policy on grant making;||||The Group does not make grants to other bodies, however|it|
|||||does occasionally
make donations to other scouting charities.||
|~ contribution|||made by|The Group could not function
without
the contributions
of its||
|volunteers;||||volunteers:
Young Leaders, Adult Leaders, Managers, Trustees||
|||||and Supporters.
All are unpaid
but reasonable
expenses are||
|||||reimbursed.||
|~ policy on investments.||||The Group does not currently
invest any of its reserves.||
|Public benefit|||statement|The Group meets the Charity Commission's
public benefit||
|||||criteria under both the advancement
ofeducation
and the||
|||||advancement
ofcitizenship
or community
development||
|||||headings.||
|Section|D —Achievem|||ents and performance||
|Summary||ofthe main||The start of2021was another
challenging
period due tothe||
|achievements|||of|continuing
pandemic.
Our Hall remained
closed for the early||
|the charity||during the||part ofthe year, and this is reflected
in our financial
results.||
|year||||Our sections continued to meet virtually
and resumed face to||
|||||face meetings as soon as possible.||
|||||During the year we were able to improve the wiring
in the||
|||||main
hall to add six additional
power sockets, replace the||
|||||tables with lighter equivalents,
and installed
a storage shed||
|||||for use by regular external
users ofour hall.||
|||||1"St Neots Scout Group
2021Annual Trustees Report|||
|---|---|---|---|---|---|---|
|Section
E —Financial||||Review|||
|Briefstatement||ofthe||The Group's
policy isto hold sufficient resources to continue|||
|charity's
policy on||||the charitable
activities ofthe group should income and|||
|reserves||||fundraising
activities fall short. The Group Executive|||
|||||Committee
considers that the group should
hold a sum|||
|||||equivalent
to 8 months
running
costs.|||
|Quantify
and explain any||||There are no specific designations.|||
|designations|||||||
|Details ofany funds||||None|||
|materially|in deficit||||||
|(circumstances||plus|||||
|steps to eliminate)|||||||
|Further
financial||review||details (optional
information)|||
|you may choose||to include||additional
information,
where relevant, about|||
|~ the charity's
principal||||The Group's
primary
sources offunding are membership|||
|sources of|funds|||subscriptions
from young members,
hall hire fees and|||
|(including|any|||fundraising.|||
|fundraising)||||Hall hire income was down on 2019(2020was also down).|||
|||||Luckily, we were able to claim support grants from the various|||
|||||government
schemes and this made up for the shortfall.|||
|||||Most income is spent on:|||
|~ how expenditure|||has|running
the programme;|||
|supported|the key|||maintaining
and operating the hall;|||
|objectives|ofthe charity;|||insura nces and other required
costs;|||
|||||servicing
loans that were taken out to extend the|||
|||||building.|||
|~ investment
policy|||and|The Group does not have sufficient excess funds to invest|in||
|objectives;||||longer-term
investments
such as stocks and shares. The Group|||
|||||has therefore adopted
a low-risk strategy tothe investment||of|
|||||its funds.
All funds are held in cash using only mainstream|||
|||||banks or building societies orThe Scout Association's
Short|||
|||||Term Investment
Service.|||
|||||The Group Executive regularly
monitors the levels ofbank|||
|||||balances and the interest rates received to ensure the Group|||
|||||obtains
maximum
value and income from its banking|||
|||||arrangements.
Occasionally
this may involve
using an account|||
|||||that requires a period ofnotice before funds
may be|||
|||||withdrawn,
before doing so the Group Executive considers|the||
|||||cash flow requirements.|||
##
##
||||||For
tmm|the period||1stJan 2021|1stJan 2021||To||31stDse 2021|31stDse 2021||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||Unrestricted
lunds||||Restricted
funds||Endowment|funds||Total funds||Last year||
|||||||E|||f|||||||||
|Donations
I
sclssand||simSar income||||||||||||||||
|Membershi
Subscri|tions||||E|14|134||||||E|1 134|E|10880||
|Less Membershi
subscri|||' ns|idun|f|3|619||||||f|819|5|3|854|
|Net membershi
subscri|||lions relained||E|10515|||||||E|10515|8|7|035|
|Cam
&Events income|||||E|2226|||||||5|226|E|1301||
|Donations|||||||||||||||f||779|
|L
acies|||||||||||||E|549|f|1|745|
|Other income|||||||25|E|773||||E|740||||
|Sub|Total||||8|I|365|E|773||||E|1 138||||
|Gmnts||||||||||||||||||
|Maintenance
rants||||||||||||||||||
|Other
rants|||||E|18708||E|3700||||||E|10000||
|New section
rant||||||||||||||||||
|Sub|Total|||||||8|3700|||||||10000||
|Fundralsln
ross||||||||||||||||||
|Activities|||||E|1|293|||E||||||||
|Other
Sub|Total||||L
8|113
1406||E||f||-|E|1400|E|4663||
|Investment
income||||||||||||||||||
|Bank Interest|||||E|||||||||||||
|Hell hire|||||E|I|659||||||f|1659|E|1520||
|Bahncing transaclions
Other invesknent
income
Sub Total|||||f|1|659|||E|||ff|1659|8
E
8|I|I
521|
|Total Gnrss Income||||||||||||||||||
|Asset and Investments||sales, ete.|||E||-|E|-|F.||-|f|-|E|||
|Total Receipts||||||||||||||||||
|Charitable
Payments||||||||||||||||||
|Adult suppori &Iraining|||||E||120||||||8|120|E||120|
|Bank charges||||||I|041||||||8|1041|||579|
|Cleaning|||||||||||||||8|11||
|Donations|||||||||||||E|||||
|Equipment
Purchases
Group expenditure
Hall redevelopment
Insurance|&renewals||||f
E
E|1
3
I|592
723
223|E|3700|f|||E
E
f|356
1592
7423|8
f|3515
I 274||
|Refunds||||||||||||||||||
|Rent &Rates||||||||||||||||||
|Sundries|||||||||||||||E|||
|Uniforms|||||||||||||8|840|f.||154|
|Utilities|||||E|I|010||||||E|1010|8|2|31|
|Youth programme
and
Sub|activities
Total||||E
8|2
1|605
40|8|4445|6|||E
8|350
I 052|f|1
11|25|
|Fundralsing
Expenses
Main activities|||||||||||||f|146|8|I|980|
|Other acgviTes
Sub|Total||||f||146||||||||6|1||
|Other Expenses||||||||||||||||||
|Loan repayments|||||E|12700||||||||1 700||||
|Loan Interest|||||||||||||8|1000|E|1|320|
|Sub|Total||||8|1|7||||||8|13700|f|1|320|
|Total Gmss Expenditure||||||||||||||||||
|Asset &Investment
Purchases|||||E||-|E|-|E||-|f.|-|E|||
|Total Payments||||||||||||||||||
|cess/(De/icil) olRecepls
ougMlolwald
/lorn
Ixsvlo||over Payments
usyear||||~|~I|||||||Ill||~||
##
|Categories||||||||||Detarls||||Unnndricted
to nearest 5|funds||Rsstdcted funds
to nearest E|Rsstdcted funds
to nearest E|Rsstdcted funds
to nearest E||Endowment
to nearest f|Endowment
to nearest f|funds||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Cash funds||||||||||Group|Account||||19,043||5||28||||||
|||||||||||Hall Account|||||S,TSS||||||||||
|||||||||||Beavers Account|||||||||||||||
|||||||||||Dubs Accounl|||||||||||||||
|||||||||||Scouts|Account||||||||||||||
|||||||||||GoCardless||||||10|||||||||
|||||||||||Equals|||||2,072||||||||||
|||||||||||I-Zelge|||||||||||||||
||||||||||||||Total cash funds||||||||||||
|||(agree||balances||||with||receipts and paymenls|account(s))||||||||||||||
|||||||||||||||Unmstrlcted|funds||Restricted funds||||Endowment||funds||
|||||||||||Details||||to nearest 5|||to nearest 2||||to nearest 5||||
|Other monetary|||assets||||||||||||||||||||||
|Investment|assets|||||||||Detarls
Scout Hall, Bedford||St||Fundtowhkhasset
Unrestricted||baler Cost
5||8 tlonal|||Cunentvalue
o tlonal)
f
150,000||||
|||||~|||||||||||||||||||||
|||||||||||Details||||Fundtowhkh|asset|baler Cast||o tlonal|||Cunentvalue||o tional)||
|Assets retained|||forthe||||charhy's|||own use|||||||||||||||
|Liabilities||||||||||Details
Scout Association||Loan||Fund to whkh liabg
Uiv88 uw l8d||re|Amountdue
o
I f
36,000|||tl|When|due 8 tlon
2027||al)|
|||||||||||County|Scout Loan|||Unrestricted|||E|4,300||||2025|||
|||||||||||Dislnct|Scout Loan|||Uriresuicl8d|||2|3,500||||2025|||
|The above receipts 8|||||paymenls||||account and||||||||||||||||
|statemenl of|assess|||Il||liabilities|||were approved||||||||||||||||
|by the Trustees|||on 183/21 and||||||signed by:||||||||||||||||
||||||||||||n8lu|||Print Name|||||||Dale||||
|Dspuly Group Scout||||Leader||||||||||Keilh Harn|||||||Z.( IcrJg-2-||||
|Treasurer||||||||||||||Garelh Howsl|||||||2'7|)|||
|Independent|Reviewer's||||||Reporl||-|The attached|||||||||||||||
|Receipts 5Payments|||||and Sklement ofAssets 8,||||||||||||||||||||
|Liabilities have been examined
by myself end are
in accordance
with books 5vouchers.
The|||||||||||||||||||||||||
|recwpls
and|paymenls|||||as shown||||are, lo lhe bast|||||||||||||||
|of my knowkdge,|||authorised|||||transactions.|||||||||||||||||
||||||||||||nature|||Print Name|||||||Data||||
|Examiner-||||||||||||||Michael Myner|||||||ZW) tu(q.~||||
##