EASTCOTE COMMUNITY ASSOCIATION
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 March 2023
REGISTRATION NO: 303077
EASTCOTE COMMUNITY ASSOCIATION
Index to the Financial Statements For the year ended 31 March 2023 PAGE Administration 1 Examiners Report 2 and 3 Statement of Financial Activities 4 Balance Sheet 5 Notes to the Accounts 6 and 7
Page 1
EASTCOTE COMMUNITY ASSOCIATION
LEGAL AND ADMINISTRATION
Charity Registration No: 303077 Correspondence address: Mr Peter Thomas Eastcote Community Centre Southbourne Gardens Eastcote Middlesex HA9 0SQ Trustees: Mr Peter Thomas - Chairman Mr Brian Atkinson (resigned Nov 22) Mr Brian Page Bankers: Barclays Independent examiner: Sarah Meads 5 Agase Way Brooklands Milton Keynes MK10 7LG
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EASTCOTE COMMUNITY ASSOCIATION
TRUSTEES' RESPONSIBILITIES
FOR THE YEAR ENDED 31 March 2023
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s activities during the year and of its financial position at the end of the year. ln preparing financial statements giving a true and fair view, the trustees should follow best practice and
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Select suitable accounting policies and then apply them consistently.
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Make judgements and estimates which are reasonable and prudent.
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them both to ascertain the financial position of the charity and to ensure that the financial statements comply with applicable law, regulations and trust deeds. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Inde endent Examiners Re ort to the trustees of Eastcote Communi Association Res ective res onaibilities of tru3tee5 and examiiier The charity'5 trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for the 2023 Year End (under Section 144121 of the Charitip.£ Act 20111 and that an independent review of the prepared accounts is required. I have been requested to examine the occounts under Section 145 of the 2011 Act, follow the procedures Set out in the General Directions given by the Charity Commission lunder Section 14515llbl of the 2011 Act) and to advise whether any matters have come to my attention. Inde endent Examinerfs Re ort My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequently no opinion is given a5 to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statements below. endent Examinerfs Statement In connection with my examination, no matter has come to my attention= 11 Which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with Section 130 of the 2011 Act,. and to prepare accounts with accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met,. or 21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sarah Meads IExaminerl 5 Agase Way Brooklands Milton Keynes MKIO 7LG
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Eastcote Community Association Statement of Financial Activity
| 2022/23 | 2021/22 | |
|---|---|---|
| Receipts | ||
| Membership | 1507.00 | 185.00 |
| Hall usage | ||
| Sections | 7026.95 | 5431.25 |
| Const. Bodies | 6570.50 | 3270.25 |
| Private Hire | 21878.04 | 22069.25 |
| Deposits | 200.00 | 0.00 |
| Donations | 0.00 | 0.00 |
| Bank Interest | 109.20 | 20.58 |
| Other | 0.00 | 0.00 |
| Section funds | 2633.45 | 6.96 |
| Grant | 0.00 | 14200.00 |
| Total Income | 39925.14 | 45183.29 |
| Payments | ||
| Cleaning | 19564.40 | 20457.87 |
| Maintenance | 8491.64 | 2767.14 |
| Eqp and Repairs | 0.00 | 0.00 |
| Staff costs | 17050.56 | 16278.00 |
| Office & stationery | 160.05 | 147.64 |
| Phone & Postage | 259.29 | 478.12 |
| Utilities | 13461.13 | 5870.03 |
| Gardening | 1800.00 | 800.00 |
| Rent | 6470.00 | 7132.00 |
| Insurance | 2092.53 | 2758.86 |
| Accountancy | 100.00 | 100.00 |
| Other | 80.00 | 30.00 |
| Deposits refunded | 0.00 | 0.00 |
| Sections Expenses | 3265.22 | 909.68 |
| Total expenditure | 72794.82 | 57729.34 |
| Receipts less payments | -32869.68 | -12546.05 |
Page 5
Eastcote Community Association Balance Sheet
| 31/03/2023 | ||||
|---|---|---|---|---|
| Barclays Current Account | 3221.86 | |||
| Petty Cash | 48.72 | |||
| Barclays Deposit Account | 14195.23 | |||
| Scottish Widows Account | 17227.80 | |||
| Debtors and Prepayments | 1367.82 | |||
| 36061.43 | ||||
| Less | ||||
| Creditors | 7492.42 | |||
| -7492.42 | ||||
| 28569.01 | ||||
| Accumulated Fund | ||||
| Balance @ 1-4-22 | 61438.69 | |||
| Plus Excess of Income over Expenditure | -32869.68 | |||
| Balance carried forward @ 31-3-23 | 28569.01 | |||
| Consisting of | ||||
| General Fund | 18670.51 | |||
| Major Project Fund | ||||
| Section Funds | 8598.50 | |||
| Deposits | 1300.00 | |||
| 28569.01 | ||||
| Section Funds | ||||
| Bowls | 2303.90 | |||
| Bridge | 1497.19 | |||
| Dance Fitness | 0.00 | |||
| Floral Art | 266.36 | |||
| Keep Fit | 1708.93 | |||
| Machine Knitting | 409.17 | |||
| Modern Sequence | 0.00 | |||
| Painting for Pleasure | 285.00 | |||
| Table Tennis | 600.09 | |||
| Tiny Oaks | 49.23 | |||
| Yoga Tuesday | 303.00 | |||
| Yoga Beginners | -18.00 | |||
| Yoga Thursday | 550.05 | |||
| Yoga PM | 643.58 | |||
| Yoga Friday | 0.00 |
8598.50
Page 6
EASTCOTE COMMUNITY ASSOCIATION
Notes to the Accounts
For the year ended 31 March 2023
1. Accounting Policies
The financial statements have been prepared under the historical cost convention, as modified by the revaluation of investments, and are in accordance with applicable accounting standards, and the Charities Accounting Statement of Recommended Practice (SORP). There have been no changes in the accounting policies.
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a) All grants and voluntary income are accounted for gross when receivable, provided they are capable of financial measurement. This includes gifts in kind, included at estimated valuation.
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b) All expenditure is accounted for gross and when incurred.
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c) Direct charitable expenditure includes the direct costs of the activities.
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d) Support costs comprise service costs incurred centrally in support of the work.
2. Debtors
| Due within one year Debtors Prepayments reditors – Amounts falling due within one year Accruals Deferred income |
2023 2022 £ £ 23 1345 1528 |
|---|---|
| 1368 1528 |
|
| 2023 2022 £ £ 6327 3643 1165 |
|
| 7492 3643 |
3. Creditors – Amounts falling due within one year
Page 7
EASTCOTE COMMUNITY ASSOCIATION
Notes to the Accounts (continued)
For the year ended 31 March 2023
4. Analysis of Net Assets between Funds
| Funds at 31 March 2023 are represented by Current assets Current liabilities Total Net Assets |
General Major projects Sectio n Deposit s Total Funds Fund Fund Funds 2023 £ £ £ 26163 8598 1300 36061 7492 7492 |
Comparative Total 2022 65082 3643 |
|---|---|---|
| 18671 8598 1300 28569 |
61439 |
5. Trustees’ Expenses
During the year one trustee received a total of £55.00 for reimbursement of expenses. The figure of £55.00 includes all reimbursements to trustees in respect of legitimate and agreed expenses.
6. Tax Status
The charity is an exempt approved charity in accordance with the Income and Corporation Taxes Act 1988.