EASTCOTE COMMUNITY ASSOCIATION
## FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 March 2023
REGISTRATION NO: 303077
EASTCOTE COMMUNITY ASSOCIATION
Index to the Financial Statements For the year ended 31 March 2023 PAGE Administration 1 Examiners Report 2 and 3 Statement of Financial Activities 4 Balance Sheet 5 Notes to the Accounts 6 and 7
Page 1
## EASTCOTE COMMUNITY ASSOCIATION
## LEGAL AND ADMINISTRATION
Charity Registration No: 303077 Correspondence address: Mr Peter Thomas Eastcote Community Centre Southbourne Gardens Eastcote Middlesex HA9 0SQ Trustees: Mr Peter Thomas - Chairman Mr Brian Atkinson (resigned Nov 22) Mr Brian Page Bankers: Barclays Independent examiner: Sarah Meads 5 Agase Way Brooklands Milton Keynes MK10 7LG
Page 2
EASTCOTE COMMUNITY ASSOCIATION
## TRUSTEES' RESPONSIBILITIES
## FOR THE YEAR ENDED 31 March 2023
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s activities during the year and of its financial position at the end of the year. ln preparing financial statements giving a true and fair view, the trustees should follow best practice and
- Select suitable accounting policies and then apply them consistently.
- Make judgements and estimates which are reasonable and prudent.
- State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them both to ascertain the financial position of the charity and to ensure that the financial statements comply with applicable law, regulations and trust deeds. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
.
Inde
endent Examiners Re
ort to the trustees of Eastcote Communi
Association
Res
ective res
onaibilities of tru3tee5 and examiiier
The charity'5 trustees are responsible for the preparation of the accounts. The Charity's trustees
consider that an audit is not required for the 2023 Year End (under Section 144121 of the Charitip.£
Act 20111 and that an independent review of the prepared accounts is required.
I have been requested to examine the occounts under Section 145 of the 2011 Act, follow the
procedures Set out in the General Directions given by the Charity Commission lunder Section
14515llbl of the 2011 Act) and to advise whether any matters have come to my attention.
Inde
endent Examinerfs Re
ort
My examination was carried out in accordance with the General Directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounts. The procedures undertaken do not provide all the
evidence that would be required of an audit, and consequently no opinion is given a5 to whether the
accounts present a 'true and fair view, and the report is limited to those matters set out in the
statements below.
endent Examinerfs Statement
In connection with my examination, no matter has come to my attention=
11 Which gives me reasonable cause to believe that, in any material respect, the requirements
to keep accounting records in accordance with Section 130 of the 2011 Act,. and
to prepare accounts with accord with the accounting records and to comply with the
accounting requirements of the 2011 Act
have not been met,. or
21 to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Sarah Meads IExaminerl
5 Agase Way
Brooklands
Milton Keynes
MKIO 7LG
Page 4
Eastcote Community Association **Statement of Financial Activity**
||2022/23|2021/22|
|---|---|---|
|**Receipts**|||
|Membership|1507.00|185.00|
|Hall usage|||
|Sections|7026.95|5431.25|
|Const. Bodies|6570.50|3270.25|
|Private Hire|21878.04|22069.25|
|Deposits|200.00|0.00|
|Donations|0.00|0.00|
|Bank Interest|109.20|20.58|
|Other|0.00|0.00|
|Section funds|2633.45|6.96|
|Grant|0.00|14200.00|
|**Total Income**|**39925.14**|**45183.29**|
|**Payments**|||
|Cleaning|19564.40|20457.87|
|Maintenance|8491.64|2767.14|
|Eqp and Repairs|0.00|0.00|
|Staff costs|17050.56|16278.00|
|Office & stationery|160.05|147.64|
|Phone & Postage|259.29|478.12|
|Utilities|13461.13|5870.03|
|Gardening|1800.00|800.00|
|Rent|6470.00|7132.00|
|Insurance|2092.53|2758.86|
|Accountancy|100.00|100.00|
|Other|80.00|30.00|
|Deposits refunded|0.00|0.00|
|Sections Expenses|3265.22|909.68|
|**Total expenditure**|**72794.82**|**57729.34**|
|Receipts less payments|-32869.68|-12546.05|
Page 5
Eastcote Community Association **Balance Sheet**
||||**31/03/2023**||
|---|---|---|---|---|
|Barclays Current Account|||3221.86||
|Petty Cash|||48.72||
|Barclays Deposit Account|||14195.23||
|Scottish Widows Account|||17227.80||
|Debtors and Prepayments|||1367.82||
|||||36061.43|
|Less|||||
|Creditors|||7492.42||
|||||-7492.42|
|||||**28569.01**|
|**Accumulated Fund**|||||
|Balance @ 1-4-22||61438.69|||
|Plus Excess of Income over Expenditure||-32869.68|||
|Balance carried forward @ 31-3-23||**28569.01**|||
|**Consisting of**|||||
|General Fund||18670.51|||
|Major Project Fund|||||
|Section Funds||8598.50|||
|Deposits||1300.00|||
|||**28569.01**|||
|**Section Funds**|||||
|Bowls|2303.90||||
|Bridge|1497.19||||
|Dance Fitness|0.00||||
|Floral Art|266.36||||
|Keep Fit|1708.93||||
|Machine Knitting|409.17||||
|Modern Sequence|0.00||||
|Painting for Pleasure|285.00||||
|Table Tennis|600.09||||
|Tiny Oaks|49.23||||
|Yoga Tuesday|303.00||||
|Yoga Beginners|-18.00||||
|Yoga Thursday|550.05||||
|Yoga PM|643.58||||
|Yoga Friday|0.00||||
8598.50
Page 6
EASTCOTE COMMUNITY ASSOCIATION
## Notes to the Accounts
For the year ended 31 March 2023
## 1. Accounting Policies
The financial statements have been prepared under the historical cost convention, as modified by the revaluation of investments, and are in accordance with applicable accounting standards, and the Charities Accounting Statement of Recommended Practice (SORP). There have been no changes in the accounting policies.
- a) All grants and voluntary income are accounted for gross when receivable, provided they are capable of financial measurement. This includes gifts in kind, included at estimated valuation.
- b) All expenditure is accounted for gross and when incurred.
- c) Direct charitable expenditure includes the direct costs of the activities.
- d) Support costs comprise service costs incurred centrally in support of the work.
## 2. Debtors
|Due within one year
Debtors
Prepayments
reditors – Amounts falling due within one year
Accruals
Deferred income|2023
2022
£
£
23
1345
1528|
|---|---|
||1368
1528|
||2023
2022
£
£
6327
3643
1165|
||7492
3643|
## 3. Creditors – Amounts falling due within one year
Page 7
## EASTCOTE COMMUNITY ASSOCIATION
Notes to the Accounts (continued)
For the year ended 31 March 2023
## **4. Analysis of Net Assets between Funds**
|**Funds**
**at 31 March**
**2023**
**are**
**represented**
**by**
Current
assets
Current
liabilities
**Total Net**
**Assets**|**General**
**Major**
**projects**
**Sectio**
**n**
**Deposit**
**s**
**Total Funds**
**Fund**
**Fund**
**Funds**
**2023**
**£**
**£**
**£**
26163
8598
1300
36061
7492
7492|**Comparative**
**Total**
**2022**
65082
3643|
|---|---|---|
||18671
8598
1300
28569|61439|
## **5. Trustees’ Expenses**
During the year one trustee received a total of £55.00 for reimbursement of expenses. The figure of £55.00 includes all reimbursements to trustees in respect of legitimate and agreed expenses.
## **6. Tax Status**
The charity is an exempt approved charity in accordance with the Income and Corporation Taxes Act 1988.