2024-03-31-accounts - North Romford Community Association

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NORTH ROMFORD COMMUNITY ASSOCIATION

Registered Charity Number 303072

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2024

NORTH ROMFORD COMMUNITY ASSOCIATION

CONTENTS FOR THE YEAR ENDED 31 MARCH 2024

_____________	_____________
	Page
Legal and administrative information	1
Trustees’ Annual Report	2-5
Independent Examiner’s Report	6
Statement of Financial Activities	7
Balance Sheet	8
Notes to the financial statements	9-12

NORTH ROMFORD COMMUNITY ASSOCIATION

LEGAL AND ANDMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2024

_____________ Charity number 303072 Contact address North Romford Community Centre Clockhouse Lane Collier Row ROMFORD Essex RM5 3QJ Trustees Mr Martin Frederick Branch (Chairman) Mr Robert Edward James Lamb (Vice-chairman) Mrs Michelle Françoise Dulieu (Secretary) Mr Robert Joseph Elliott (Tresaurer) Mrs Linda Ann Quarrell (Assistant Secretary) Mr Gordon John Baker (Assistant Treasurer) Independent Examiner Mr Ashley Sawyer 35 Sparsholt Road BARKING IG11 7JQ Bankers Lloyds Bank (current accounts) Charity Bank (easy access reserve account) United Trust Bank (notice reserve account)

_____________ 1

NORTH ROMFORD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

1. Objectives and activities

The North Romford Community Association (NRCA) is a registered charity that exists to provide sports and recreational facilities for the residents of Havering and visitors from surrounding areas. The North Romford Community Centre has been a focal point for sporting and leisure activities for over 50 years.

Activities undertaken by members include: Badminton, Ballroom Dancing, Short Mat Bowls, Dance Classes, Exercise Classes, Football, Karate, Keep Fit, Knitting Club, Ladies’ Club, Line Dancing, Pilates, Pool, Senior Citizens Club (“Golden Oldies”), Table tennis, Townswomen’s Guild, Weight watching, Yoga. On the premises there is also an independently run Preschool provided by Mulberry Bush Preschool. The association management organises regular entertainment nights for members, often including performances by professional singers, bands and other entertainers.

In addition, meeting rooms and halls are available for private hire by individuals and organisations. Typical reasons for hiring include birthday parties, wedding receptions, funerals, religious services, teaching activities, quiz nights, blood transfusion sessions, immunisation sessions, polling stations, and major shows such as the annual Rock and Mineral show.

The licensed bar of the centre is run by the Kumon Inn Social Club (KISC) which is a registered mutual society. The purpose of the KISC is to raise funds for the NRCA and any surplus made during the year is remitted to the NRCA as a deed of covenant payment.

The NRCA maintains the building and its facilities and supports use by sections and hirers as appropriate. It organises regular recreational events and undertakes advertising and promotional activity for the purpose of furthering the charity’s purposes. The Trustees monitor all such NRCA activities having regard to the Charity Commission’s advice on public benefit.

2. Achievements and performance.

The premises improvement programme has been continued at pace, with refurbishements to the entrance area, the sports hall roof and car park. The bar area has been redecorated and re-carpteted, and the ladies’ toilets refurbished. An approved asbestos contractor was hired to remoive all asbestos tiles from the toilet ceiling, a new ceiling has been installed and the walls redecorated.

NORTH ROMFORD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

3. Financial review

The association has had a successful year financially. For 2023-24 there was a surplus of £28,431 (£12,377 NRCA surplus enhanced by a Kumon Inn contribution of £16,054). This compared with a surplus of £13,364 in 2022-23 (£10,649 NRCA deficit offset by a Kumon Inn contribution of £24,013).

The cash reserves have been maintained at £170,000. These are held in two accounts holding £85,000, each under a separate FCA guarantee:

1) an easy access account with Charity Bank currently paying 1.72%. Interest earned during the financial year was £2,346.

2) a 100 day notice account with Untied Trust Bank currently paying 4.3% interest. Intereset earned during the financial year was £2,368.

In addition there was £206 interest from the Lloyds Bank cash liquidity account. So in all, a total of £4,920 bank interest was earned in 2023-24 (£470 in 2022-23).

4. Structure, governance and management

The NRCA has standard registration as a Charity. Trustees are elected by the whole membership at the Annual General Meeting of the Association and on election submitted to the Charity Commission for appointment. To be eligible for election as a Trustee, a person must be a full member of the Association and not be subject to any disqualification under Charity Commission rules. The Trustees meet at least monthly, and act as the Executive Committee of the Association and as the Kumon Inn Management Committee. The Association Council is the consultative policy-making body of the Association and consists of the Trustees together with a representative from each Activity Section, and from each Affiliated Organisation. Elections to the Council take place at the AGM.

Membership of the Association is open to any person of eighteen years or over who wishes to pay the membership for the year. Current yearly charges are: Family Membership £50, Single £30 and Senior Citizen £25.

The Association is responsible for all costs incurred in the running of the Centre. This includes rent and service charges paid to the London Borough of Havering, statutory registration charges such as Performance Licence fees and royalties, all heating, lighting, water costs, cleaning costs, staff costs and the costs of maintaining and refurbishing the building.

The NRCA operates with a written constitution based on a text recommended by the Charity Commission. The constitution was adopted on 2[nd] November 1965 and has been amended on 18[th] September 1992, 23[rd] September 1997, 10[th] January 2017 and 11[th ] January 2019, with the agreement of the Commission.

NORTH ROMFORD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

The Association employs a limited number of staff including office staff, duty officers, caretakers, cleaners and bar staff. There is an overall Centre Manager to whom all the other staff report. There is also a Caretaking Supervisor who leads the caretaking team.

The Kumon Inn Social Club is run by a committee consisting of the NRCA Trustees which meets monthly. The KISC holds its own Annual General Meeting each year. The KISC rules are based on a standard set for Mutual societies and were adopted on 22[nd ] September 1989. The Kumon Inn employs its own bar staff.

5. Reference and administrative details

5.1 Registered Names

NRCA: North Romford Community Association KISC: Kumon Inn Social Club

No other names are used.

5.2 Registration numbers

NRCA: 303072, The Charity Commission of England and Wales KISC: IP 26823R, The UK Financial Conduct Authority

5.3 Registered Address (same for both NRCA and KI)

The North Romford Community Centre Clockhouse Lane Romford RM5 3QJ

NORTH ROMFORD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

5.4 Names of Trustees during the Financial Year

Martin Frederick Branch, Chair Michelle Françoise Dulieu, Secretary Robert Joseph Elliott, Treasurer Robert Edward James Lamb, Vice-chair Linda Ann Quarrell, Assistant Secretary Gordon John Baker, Assistant Treasurer

All of the above are formally registered with the Charity Commission of England and Wales. There are no corporate trustees, and no trustee holds any title to property belonging to the charity.

6. Exemptions from disclosure

There are no exemptions from disclosure.

7. Funds held as custodian trustee on behalf of others

No funds are held as custodian trustee on behalf of others.

Text approved by the Board of Trustees

17[th] April 2024

Signed:

Martin Frederick Branch, Chairman

NORTH ROMFORD COMMUNITY ASSOCIATION INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2024

I report on the accounts of North Romford Community Association for the year ended 31 March 2024 that are set out on pages 7 to 12.

Respective Responsibilities of Trustees and Examiner

The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for the year (under section 144 (2) of the Charities Act 2011 (The Act)) but that an independent examination is needed. It is my responsibility to:

Examine the accounts under section 145 of the Act
Follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 of the Act, and
State whether particular matters have come to my attention

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the general directions given by the Charity Commissioners. It includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking relevant explanations from the trustees. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. I accept no liability for any loss resulting from any usage or reliance placed upon them.

Independent Examiner’s Statement

In the course of the examination, no material matter has come to my attention that gives me cause to believe that in any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act
the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) regulations 2008 other than any requirement that the accounts give a “true and fair” view, which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date:

Mr Ashley Sawyer, Independent Examiner

NORTH ROMFORD COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

_____________ 2024 2024 2024 2023 Unrestricted Restricted Total Prior year funds funds funds Notes £ £ £ £ Incoming resources Resources from generating funds Donations and legacies 2 16,200 - 16,200 24,664 Charitable Activities Activities for generating funds3,1. 171,914 - 171,914 171,489 Membership 3,2. 16,310 - 16,310 16,841 Investment income 4 4,920 - 4,920 470 Total incoming resources 209,344 - 209,344 213,464 Resources expended Cost of generating funds Costs of Charitable activities 5 180,913 - 180,913 200,100 Total resources expended 180,913 - 180,913 200,100 Net income (expense) for the year 28,431 - 28,431 13,364 Reconiciliation of Funds Total Funds B/Fwd 297,554 697 298,251 248,887 Total Funds C/Fwd 325,985 697 326,682 298,251	_____________ 2024 2024 2024 2023 Unrestricted Restricted Total Prior year funds funds funds Notes £ £ £ £ Incoming resources Resources from generating funds Donations and legacies 2 16,200 - 16,200 24,664 Charitable Activities Activities for generating funds3,1. 171,914 - 171,914 171,489 Membership 3,2. 16,310 - 16,310 16,841 Investment income 4 4,920 - 4,920 470 Total incoming resources 209,344 - 209,344 213,464 Resources expended Cost of generating funds Costs of Charitable activities 5 180,913 - 180,913 200,100 Total resources expended 180,913 - 180,913 200,100 Net income (expense) for the year 28,431 - 28,431 13,364 Reconiciliation of Funds Total Funds B/Fwd 297,554 697 298,251 248,887 Total Funds C/Fwd 325,985 697 326,682 298,251	_____________ 2024 2024 2024 2023 Unrestricted Restricted Total Prior year funds funds funds Notes £ £ £ £ Incoming resources Resources from generating funds Donations and legacies 2 16,200 - 16,200 24,664 Charitable Activities Activities for generating funds3,1. 171,914 - 171,914 171,489 Membership 3,2. 16,310 - 16,310 16,841 Investment income 4 4,920 - 4,920 470 Total incoming resources 209,344 - 209,344 213,464 Resources expended Cost of generating funds Costs of Charitable activities 5 180,913 - 180,913 200,100 Total resources expended 180,913 - 180,913 200,100 Net income (expense) for the year 28,431 - 28,431 13,364 Reconiciliation of Funds Total Funds B/Fwd 297,554 697 298,251 248,887 Total Funds C/Fwd 325,985 697 326,682 298,251	_____________ 2024 2024 2024 2023 Unrestricted Restricted Total Prior year funds funds funds Notes £ £ £ £ Incoming resources Resources from generating funds Donations and legacies 2 16,200 - 16,200 24,664 Charitable Activities Activities for generating funds3,1. 171,914 - 171,914 171,489 Membership 3,2. 16,310 - 16,310 16,841 Investment income 4 4,920 - 4,920 470 Total incoming resources 209,344 - 209,344 213,464 Resources expended Cost of generating funds Costs of Charitable activities 5 180,913 - 180,913 200,100 Total resources expended 180,913 - 180,913 200,100 Net income (expense) for the year 28,431 - 28,431 13,364 Reconiciliation of Funds Total Funds B/Fwd 297,554 697 298,251 248,887 Total Funds C/Fwd 325,985 697 326,682 298,251

	180,913 28,431 298,251		200,100
			13,364 248,887 298,251
	326,682

The notes on pages 9-12 form an integral part of these financial statements

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NORTH ROMFORD COMMUNITY ASSOCIATION

BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2024

________ Notes Fixed Assets Tangible assets 6 Investments 7 Current Assets Debtors 8 Cash at bank and in hand Creditors 9 Amounts falling due within one year Net Current assets Net assets Funds Earmarked grants (restricted) Unrestricted income funds	______ 2024 £ £ 54,388 1 54,389 61,119 222,936 284,055 11,762 272,292 326,682 697 325,985 326,682	____ 2023 £ £ 48,531 1 48,532 46,157 214,051 260,208 10,489 249,719 298,251 697 297,554 298,251	____ 2023 £ £ 48,531 1 48,532 46,157 214,051 260,208 10,489 249,719 298,251 697 297,554 298,251
			298,251

The financial statements were approved by the Board of Trustees on 17[th] april 2024 and signed on its behalf by:

Signed: ____ Date: 17/04/23

Martin Frederick Branch

NORTH ROMFORD COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

1.1 Basis of accounting

The financial statements have been prepared in accordance with:

Accounting and Reporting by Charities: Statement on Recommended Practice - applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
Charities SORP (FRS 102) - the Financial Reporting Standard applicable in the UK and Republic of Ireland
The Companies Act 2006

The accounts do not contain a cash flow statement because the charity, as an entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 “Cash flow statements”.

1.2 Incoming resources
All income is accounted for on a receivable basis, other than income received in respect of expenditure that is deferred to the period in which the activity or event takes place.
1.3 Resources expended Expenditure is included in the accounts on an accruals basis. VAT is not recoverable by the charity and is included with the expenditure to which it relates.
1.4 Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less accumulated depreciation. Items costing at least £1000 are capitalised. They are calculated to write off the cost less residual value of each asset over its expected life as follows: Improvements to property 10% reducing balance Fixtures, fittings and equipment 25% on cost

1.5 Investments Fixed asset investments are stated at cost less provision for diminution in value.

1.6 Stock

Purchase of stock (e.g. canteen stock) is treated as an expense and does not contribute to the valuation of fixed assets.

1.7 Going concern

These accounts have been completed on a going concern basis.

NORTH ROMFORD COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2. Donations and Legacies Deed of Covenant Donations 3. Charitable Activities 3.1 Activities for Generating Funds Lettings Clubs and Groups Canteen Special Events 3.2 Membership Subscriptions and Affiliations Total inc. from charit. activities 4. Investment Income Bank Interest	2024 2024 Unrestricted Restricted funds funds £ £ 16,054 - 146 - 16,200 - 2024 2024 Unrestricted Restricted unds funds £ £ 104,103 - 38,075 - 2,290 - 27,446 - 171,914 - 2024 2024 Unrestricted Restricted funds funds £ £ 16,310 - 16,310 - 188,224 - 2024 2024 Unrestricted Restricted unds funds £ £ 4920 - 4920 -	2024 Total funds £ 16,054 146 16,200 2024 Total funds £ 104,103 38,075 2,290 27,446 171,914 2024 Total funds £ 16,310 16,310 188,224 2024 Total funds £ 4920 4920	2023 Total £ 24,013 651 24,664 2023 Total £ 104,298 37,728 3,140 26,323 171,489 2023 Total £ 16,841 16,841 188,330 2023 Total £ 470 470	2023 Total £ 24,013 651 24,664 2023 Total £ 104,298 37,728 3,140 26,323 171,489

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NORTH ROMFORD COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

5.Cost of Charitable activities Salaries Rent Insurance Events expenses Canteen Repairs and maintenance Light, Heat and Water Telephone Refuse collection Accountancy Other Prof. fees and service charges Licence Fees Printing, postage and stationery Sundry expenses Depreciation of fixed assets Bank Charges Analysis of sundry Section expenses Trustees’ and manager’s expenses Gratuities Hardware and related supplies Software and related supplies 6 Tangible Fixed Assets Cost As at 1 April 2023 Additions As at 31 March 2024 Depreciation As at 1 April 2023 Charge for the year As at 31 March 2024 Net book values At 31 March 2024 At 31 March 2023	2024 2024 Unrestricted Restricted funds funds £ £ 80,177 - 35,512 - 2,040 - 11,941 - 376 - 4,680 - 27,404 - 1,146 - 2,833 - 1,854 - 1,822 - 159 - 1,042 - 3,397 - 5,877 - 653 - 180,913 - 1,660 - 50 - 317 - 1,308 - 62 - 3,397 - Improvements to property £ 139,320 11,734 151,054 90,788 5,877 96,665 54,389 48,531	2024 Total funds £ 80,177 35,512 2,040 11,941 376 4,680 27,404 1,146 2,833 1,854 1,822 159 1,042 3,397 5,877 653 180,913 1,660 50 317 1,308 62 3,397 Fixtures & fittings £ 43,818 - 43,818 43,818 - 43,818 - -	2023 Total £ 91,305 38,365 1,882 10.450 658 12,011 22,213 911 3,257 1,720 5.065 159 1.300 5,352 4,896 296 200,100 2,063 295 169 3,004 - 5,531 Total £ 183,138 11,734 194,872 134,606 5,877 140,483 54,389 48,531	2023 Total £ 91,305 38,365 1,882 10.450 658 12,011 22,213 911 3,257 1,720 5.065 159 1.300 5,352 4,896 296 200,100 2,063 295 169 3,004 - 5,531 Total £ 183,138 11,734 194,872 134,606 5,877 140,483 54,389 48,531

				54,389 48,531

NORTH ROMFORD COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

________ 7. Fixed Asset Investments Cost As at 1 April 2023 & 31 March 2024 Net book value As at 31 March 2023 As at 31 March 2024	____ Unlisted investments £ 1 1 1

The investment is stated at the Trustees’ estimate of market value.

8. Debtors Amounts owed by Kumon Inn Other debtors and prepayments 9. Creditors: amounts falling due within 1 year Other creditors and accruals	2024 Total £ 16,054 45,065 61,119 2024 Total £ 11,762 11,762	2023 Total £ 20,013 24,144 46,157 2023 Total £ 10,489 10,489	2023 Total £ 20,013 24,144 46,157 2023 Total £ 10,489 10,489
			10,489

10. Related parties

The Treasurer of the charity received a fee of £115 per month for administering the organisation’s payroll and pension scheme. This is shown within Accountancy and Professional, under note 5 above. The amount paid in 202122 was £110 per month.

The Vice chair of the charity occasionally does electrical and other maintenance work, which is invoiced via a separate company at lower than commercial rates. The total amount paid to the Vice chair in 2023-24 was £330 (2022-23: £593)

The Chair sometimes carries out repair and maintenance work personally and is reimbursed at significantly lower than commercial rates. The total amount paid to the Chair in 2023-24 was £0 (2022-23: £275).

Specific Trustee Payment Agreements are in place for all the above, signed by all other Trustees in each case. Such agreements are in full compliance with Charity Commission guidance.

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