## NORTH ROMFORD COMMUNITY ASSOCIATION
## Registered Charity Number 303072
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2024
## NORTH ROMFORD COMMUNITY ASSOCIATION
CONTENTS FOR THE YEAR ENDED 31 MARCH 2024
|_____________________________________________________________|_____________________________________________________________|
|---|---|
||Page|
|Legal and administrative information|1|
|Trustees’ Annual Report|2-5|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the financial statements|9-12|
_____________________________________________________________
## NORTH ROMFORD COMMUNITY ASSOCIATION
LEGAL AND ANDMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2024
_____________________________________________________________ Charity number 303072 Contact address North Romford Community Centre Clockhouse Lane Collier Row ROMFORD Essex RM5 3QJ Trustees Mr Martin Frederick Branch (Chairman) Mr Robert Edward James Lamb (Vice-chairman) Mrs Michelle Françoise Dulieu (Secretary) Mr Robert Joseph Elliott (Tresaurer) Mrs Linda Ann Quarrell (Assistant Secretary) Mr Gordon John Baker (Assistant Treasurer) Independent Examiner Mr Ashley Sawyer 35 Sparsholt Road BARKING IG11 7JQ Bankers Lloyds Bank (current accounts) Charity Bank (easy access reserve account) United Trust Bank (notice reserve account)
_____________________________________________________________ 1
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024
_____________________________________________________________
## **1. Objectives and activities**
The North Romford Community Association (NRCA) is a registered charity that exists to provide sports and recreational facilities for the residents of Havering and visitors from surrounding areas. The North Romford Community Centre has been a focal point for sporting and leisure activities for over 50 years.
Activities undertaken by members include: Badminton, Ballroom Dancing, Short Mat Bowls, Dance Classes, Exercise Classes, Football, Karate, Keep Fit, Knitting Club, Ladies’ Club, Line Dancing, Pilates, Pool, Senior Citizens Club (“Golden Oldies”), Table tennis, Townswomen’s Guild, Weight watching, Yoga. On the premises there is also an independently run Preschool provided by Mulberry Bush Preschool. The association management organises regular entertainment nights for members, often including performances by professional singers, bands and other entertainers.
In addition, meeting rooms and halls are available for private hire by individuals and organisations. Typical reasons for hiring include birthday parties, wedding receptions, funerals, religious services, teaching activities, quiz nights, blood transfusion sessions, immunisation sessions, polling stations, and major shows such as the annual Rock and Mineral show.
The licensed bar of the centre is run by the Kumon Inn Social Club (KISC) which is a registered mutual society. The purpose of the KISC is to raise funds for the NRCA and any surplus made during the year is remitted to the NRCA as a deed of covenant payment.
The NRCA maintains the building and its facilities and supports use by sections and hirers as appropriate. It organises regular recreational events and undertakes advertising and promotional activity for the purpose of furthering the charity’s purposes. The Trustees monitor all such NRCA activities having regard to the Charity Commission’s advice on public benefit.
## **2. Achievements and performance.**
The premises improvement programme has been continued at pace, with refurbishements to the entrance area, the sports hall roof and car park. The bar area has been redecorated and re-carpteted, and the ladies’ toilets refurbished. An approved asbestos contractor was hired to remoive all asbestos tiles from the toilet ceiling, a new ceiling has been installed and the walls redecorated.
_____________________________________________________________
2
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024
_____________________________________________________________
## **3. Financial review**
The association has had a successful year financially. For 2023-24 there was a surplus of £28,431 (£12,377 NRCA surplus enhanced by a Kumon Inn contribution of £16,054). This compared with a surplus of £13,364 in 2022-23 (£10,649 NRCA deficit offset by a Kumon Inn contribution of £24,013).
The cash reserves have been maintained at £170,000. These are held in two accounts holding £85,000, each under a separate FCA guarantee:
1) an easy access account with Charity Bank currently paying 1.72%. Interest earned during the financial year was £2,346.
2) a 100 day notice account with Untied Trust Bank currently paying 4.3% interest. Intereset earned during the financial year was £2,368.
In addition there was £206 interest from the Lloyds Bank cash liquidity account. So in all, a total of £4,920 bank interest was earned in 2023-24 (£470 in 2022-23).
## **4. Structure, governance and management**
The NRCA has standard registration as a Charity. Trustees are elected by the whole membership at the Annual General Meeting of the Association and on election submitted to the Charity Commission for appointment. To be eligible for election as a Trustee, a person must be a full member of the Association and not be subject to any disqualification under Charity Commission rules. The Trustees meet at least monthly, and act as the Executive Committee of the Association and as the Kumon Inn Management Committee. The Association Council is the consultative policy-making body of the Association and consists of the Trustees together with a representative from each Activity Section, and from each Affiliated Organisation. Elections to the Council take place at the AGM.
Membership of the Association is open to any person of eighteen years or over who wishes to pay the membership for the year. Current yearly charges are: Family Membership £50, Single £30 and Senior Citizen £25.
The Association is responsible for all costs incurred in the running of the Centre. This includes rent and service charges paid to the London Borough of Havering, statutory registration charges such as Performance Licence fees and royalties, all heating, lighting, water costs, cleaning costs, staff costs and the costs of maintaining and refurbishing the building.
The NRCA operates with a written constitution based on a text recommended by the Charity Commission. The constitution was adopted on 2[nd] November 1965 and has been amended on 18[th] September 1992, 23[rd] September 1997, 10[th] January 2017 and 11[th ] January 2019, with the agreement of the Commission.
____________________________________________________________
3
## NORTH ROMFORD COMMUNITY ASSOCIATION
## TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024
__________________________________________________________
The Association employs a limited number of staff including office staff, duty officers, caretakers, cleaners and bar staff. There is an overall Centre Manager to whom all the other staff report. There is also a Caretaking Supervisor who leads the caretaking team.
The Kumon Inn Social Club is run by a committee consisting of the NRCA Trustees which meets monthly. The KISC holds its own Annual General Meeting each year. The KISC rules are based on a standard set for Mutual societies and were adopted on 22[nd ] September 1989. The Kumon Inn employs its own bar staff.
## **5. Reference and administrative details**
## 5.1 Registered Names
NRCA: North Romford Community Association KISC: Kumon Inn Social Club
No other names are used.
## 5.2 Registration numbers
NRCA: 303072, The Charity Commission of England and Wales KISC: IP 26823R, The UK Financial Conduct Authority
## 5.3 Registered Address (same for both NRCA and KI)
The North Romford Community Centre Clockhouse Lane Romford RM5 3QJ
________________________________________________________
4
## NORTH ROMFORD COMMUNITY ASSOCIATION
## TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024
__________________________________________________________
## 5.4 Names of Trustees during the Financial Year
Martin Frederick Branch, Chair Michelle Françoise Dulieu, Secretary Robert Joseph Elliott, Treasurer Robert Edward James Lamb, Vice-chair Linda Ann Quarrell, Assistant Secretary Gordon John Baker, Assistant Treasurer
All of the above are formally registered with the Charity Commission of England and Wales. There are no corporate trustees, and no trustee holds any title to property belonging to the charity.
## **6. Exemptions from disclosure**
There are no exemptions from disclosure.
## **7. Funds held as custodian trustee on behalf of others**
No funds are held as custodian trustee on behalf of others.
Text approved by the Board of Trustees
17[th] April 2024
Signed:
## Martin Frederick Branch, Chairman
_____________________________________________________________
5
## NORTH ROMFORD COMMUNITY ASSOCIATION INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2024
____________________________________________________________
I report on the accounts of North Romford Community Association for the year ended 31 March 2024 that are set out on pages 7 to 12.
## **Respective Responsibilities of Trustees and Examiner**
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for the year (under section 144 (2) of the Charities Act 2011 (The Act)) but that an independent examination is needed. It is my responsibility to:
- Examine the accounts under section 145 of the Act
- Follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 of the Act, and
- State whether particular matters have come to my attention
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the general directions given by the Charity Commissioners. It includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking relevant explanations from the trustees. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. I accept no liability for any loss resulting from any usage or reliance placed upon them.
## **Independent Examiner’s Statement**
In the course of the examination, no material matter has come to my attention that gives me cause to believe that in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) regulations 2008 other than any requirement that the accounts give a “true and fair” view, which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date:
Mr Ashley Sawyer, Independent Examiner
_____________________________________________________________
6
## NORTH ROMFORD COMMUNITY ASSOCIATION
## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
|_____________________________________________________________
2024
2024
2024
2023
Unrestricted
Restricted Total
Prior year
funds funds
funds
Notes
£
£
£
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
16,200
-
16,200 24,664
Charitable Activities
Activities for generating funds3,1.
171,914
-
171,914 171,489
Membership
3,2.
16,310
-
16,310 16,841
Investment income
4
4,920
-
4,920 470
**Total incoming resources**
209,344
-
209,344
213,464
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
180,913
-
180,913 200,100
**Total resources expended**
180,913
-
180,913
200,100
**Net income (expense) for the year**
28,431
-
28,431 13,364
**Reconiciliation of Funds**
Total Funds B/Fwd
297,554
697
298,251 248,887
Total Funds C/Fwd
325,985
697
326,682
298,251|_____________________________________________________________
2024
2024
2024
2023
Unrestricted
Restricted Total
Prior year
funds funds
funds
Notes
£
£
£
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
16,200
-
16,200 24,664
Charitable Activities
Activities for generating funds3,1.
171,914
-
171,914 171,489
Membership
3,2.
16,310
-
16,310 16,841
Investment income
4
4,920
-
4,920 470
**Total incoming resources**
209,344
-
209,344
213,464
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
180,913
-
180,913 200,100
**Total resources expended**
180,913
-
180,913
200,100
**Net income (expense) for the year**
28,431
-
28,431 13,364
**Reconiciliation of Funds**
Total Funds B/Fwd
297,554
697
298,251 248,887
Total Funds C/Fwd
325,985
697
326,682
298,251|_____________________________________________________________
2024
2024
2024
2023
Unrestricted
Restricted Total
Prior year
funds funds
funds
Notes
£
£
£
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
16,200
-
16,200 24,664
Charitable Activities
Activities for generating funds3,1.
171,914
-
171,914 171,489
Membership
3,2.
16,310
-
16,310 16,841
Investment income
4
4,920
-
4,920 470
**Total incoming resources**
209,344
-
209,344
213,464
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
180,913
-
180,913 200,100
**Total resources expended**
180,913
-
180,913
200,100
**Net income (expense) for the year**
28,431
-
28,431 13,364
**Reconiciliation of Funds**
Total Funds B/Fwd
297,554
697
298,251 248,887
Total Funds C/Fwd
325,985
697
326,682
298,251|_____________________________________________________________
2024
2024
2024
2023
Unrestricted
Restricted Total
Prior year
funds funds
funds
Notes
£
£
£
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
16,200
-
16,200 24,664
Charitable Activities
Activities for generating funds3,1.
171,914
-
171,914 171,489
Membership
3,2.
16,310
-
16,310 16,841
Investment income
4
4,920
-
4,920 470
**Total incoming resources**
209,344
-
209,344
213,464
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
180,913
-
180,913 200,100
**Total resources expended**
180,913
-
180,913
200,100
**Net income (expense) for the year**
28,431
-
28,431 13,364
**Reconiciliation of Funds**
Total Funds B/Fwd
297,554
697
298,251 248,887
Total Funds C/Fwd
325,985
697
326,682
298,251|
|---|---|---|---|
|||
||
||180,913
28,431
298,251
||200,100|
||||13,364
248,887
298,251|
||326,682
|||
The notes on pages 9-12 form an integral part of these financial statements
_____________________________________________________________ 7
## NORTH ROMFORD COMMUNITY ASSOCIATION
## BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2024
|________________________________
Notes
**Fixed Assets**
Tangible assets
6
Investments
7
**Current Assets**
Debtors
8
Cash at bank and in hand
**Creditors**
9
Amounts falling due within one year
**Net Current assets**
**Net assets**
**Funds**
Earmarked grants (restricted)
Unrestricted income funds|__________________
2024
£
£
54,388
1
54,389
61,119
222,936
284,055
11,762
272,292
326,682
697
325,985
326,682|__________
2023
£
£
48,531
1
48,532
46,157
214,051
260,208
10,489
249,719
298,251
697
297,554
298,251|__________
2023
£
£
48,531
1
48,532
46,157
214,051
260,208
10,489
249,719
298,251
697
297,554
298,251|
|---|---|---|---|
||||298,251|
The financial statements were approved by the Board of Trustees on 17[th] april 2024 and signed on its behalf by:
Signed: ______________________ Date: 17/04/23
Martin Frederick Branch
_____________________________________________________________
8
## NORTH ROMFORD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
____________________________________________________________
## 1 **Accounting policies**
## 1.1 **Basis of accounting**
The financial statements have been prepared in accordance with:
- Accounting and Reporting by Charities: Statement on Recommended Practice - applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
- Charities SORP (FRS 102) - the Financial Reporting Standard applicable in the UK and Republic of Ireland
- The Companies Act 2006
The accounts do not contain a cash flow statement because the charity, as an entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 “Cash flow statements”.
- 1.2 **Incoming resources**
- All income is accounted for on a receivable basis, other than income received in respect of expenditure that is deferred to the period in which the activity or event takes place.
- 1.3 **Resources expended** Expenditure is included in the accounts on an accruals basis. VAT is not recoverable by the charity and is included with the expenditure to which it relates.
- 1.4 **Tangible fixed assets and depreciation** Tangible fixed assets are stated at cost less accumulated depreciation. Items costing at least £1000 are capitalised. They are calculated to write off the cost less residual value of each asset over its expected life as follows: Improvements to property 10% reducing balance Fixtures, fittings and equipment 25% on cost
1.5 **Investments** Fixed asset investments are stated at cost less provision for diminution in value.
## 1.6 **Stock**
- Purchase of stock (e.g. canteen stock) is treated as an expense and does not contribute to the valuation of fixed assets.
## 1.7 **Going concern**
These accounts have been completed on a going concern basis.
_____________________________________________________________
9
## NORTH ROMFORD COMMUNITY ASSOCIATION
## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
____________________________________________________________
|2.
**Donations and Legacies**
Deed of Covenant
Donations
3.
**Charitable Activities**
3.1
**Activities for Generating Funds**
Lettings
Clubs and Groups
Canteen
Special Events
3.2
**Membership**
Subscriptions and Affiliations
**Total inc. from charit. activities**
4.
**Investment Income**
Bank Interest|2024
2024
Unrestricted
Restricted
funds
funds
£
£
16,054
-
146
-
16,200
-
2024
2024
Unrestricted
Restricted
unds
funds
£
£
104,103
-
38,075
-
2,290
-
27,446
-
171,914
-
2024
2024
Unrestricted
Restricted
funds
funds
£
£
16,310
-
16,310
-
188,224
-
2024
2024
Unrestricted
Restricted
unds
funds
£
£
4920
-
4920
-|2024
Total
funds
£
16,054
146
16,200
2024
Total
funds
£
104,103
38,075
2,290
27,446
171,914
2024
Total
funds
£
16,310
16,310
188,224
2024
Total
funds
£
4920
4920|2023
Total
£
24,013
651
24,664
2023
Total
£
104,298
37,728
3,140
26,323
171,489
2023
Total
£
16,841
16,841
188,330
2023
Total
£
470
470|2023
Total
£
24,013
651
24,664
2023
Total
£
104,298
37,728
3,140
26,323
171,489|
|---|---|---|---|---|
||||||
_____________________________________________________________ 10
## NORTH ROMFORD COMMUNITY ASSOCIATION
## FINANCIAL STATEMENTS
## FOR THE YEAR ENDED 31 MARCH 2024
____________________________________________________________
|5.**Cost of Charitable activities**
Salaries
Rent
Insurance
Events expenses
Canteen
Repairs and maintenance
Light, Heat and Water
Telephone
Refuse collection
Accountancy
Other Prof. fees and service charges
Licence Fees
Printing, postage and stationery
Sundry expenses
Depreciation of fixed assets
Bank Charges
**Analysis of sundry**
Section expenses
Trustees’ and manager’s expenses
Gratuities
Hardware and related supplies
Software and related supplies
6
**Tangible Fixed Assets**
**Cost**
As at 1 April 2023
Additions
As at 31 March 2024
**Depreciation**
As at 1 April 2023
Charge for the year
As at 31 March 2024
**Net book values**
At 31 March 2024
At 31 March 2023|2024
2024
Unrestricted Restricted
funds
funds
£
£
80,177
-
35,512
-
2,040
-
11,941
-
376
-
4,680
-
27,404
-
1,146
-
2,833
-
1,854
-
1,822
-
159
-
1,042
-
3,397
-
5,877
-
653
-
180,913
-
1,660
-
50
-
317
-
1,308
-
62
-
3,397
-
Improvements
to property £
139,320
11,734
151,054
90,788
5,877
96,665
54,389
48,531|2024
Total
funds
£
80,177
35,512
2,040
11,941
376
4,680
27,404
1,146
2,833
1,854
1,822
159
1,042
3,397
5,877
653
180,913
1,660
50
317
1,308
62
3,397
Fixtures
& fittings £
43,818
-
43,818
43,818
-
43,818
-
-|2023
Total
£
91,305
38,365
1,882
10.450
658
12,011
22,213
911
3,257
1,720
5.065
159
1.300
5,352
4,896
296
200,100
2,063
295
169
3,004
-
5,531
Total
£
183,138
11,734
194,872
134,606
5,877
140,483
54,389
48,531|2023
Total
£
91,305
38,365
1,882
10.450
658
12,011
22,213
911
3,257
1,720
5.065
159
1.300
5,352
4,896
296
200,100
2,063
295
169
3,004
-
5,531
Total
£
183,138
11,734
194,872
134,606
5,877
140,483
54,389
48,531|
|---|---|---|---|---|
||
||||
|||||54,389
48,531|
______________________________________________________________________________________
11
## NORTH ROMFORD COMMUNITY ASSOCIATION
## FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
|__________________________________________________
7.
**Fixed Asset Investments**
Cost
As at 1 April 2023 & 31 March 2024
Net book value
As at 31 March 2023
As at 31 March 2024|__________
Unlisted
investments
£
1
1
1|
|---|---|
The investment is stated at the Trustees’ estimate of market value.
|8.
**Debtors**
Amounts owed by Kumon Inn
Other debtors and prepayments
9.
**Creditors: amounts falling due within 1 year**
Other creditors and accruals|2024
Total £
16,054
45,065
61,119
2024
Total £
11,762
11,762|2023
Total £
20,013
24,144
46,157
2023
Total £
10,489
10,489|2023
Total £
20,013
24,144
46,157
2023
Total £
10,489
10,489|
|---|---|---|---|
||||10,489|
## 10. **Related parties**
The Treasurer of the charity received a fee of £115 per month for administering the organisation’s payroll and pension scheme. This is shown within Accountancy and Professional, under note 5 above. The amount paid in 202122 was £110 per month.
The Vice chair of the charity occasionally does electrical and other maintenance work, which is invoiced via a separate company at lower than commercial rates. The total amount paid to the Vice chair in 2023-24 was £330 (2022-23: £593)
The Chair sometimes carries out repair and maintenance work personally and is reimbursed at significantly lower than commercial rates. The total amount paid to the Chair in 2023-24 was £0 (2022-23: £275).
Specific Trustee Payment Agreements are in place for all the above, signed by all other Trustees in each case. Such agreements are in full compliance with Charity Commission guidance.
______________________________________________________________________________________ 12