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2022-03-31-accounts

NORTH ROMFORD COMMUNITY ASSOCIATION

Registered Charity Number 303072

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2022

NORTH ROMFORD COMMUNITY ASSOCIATION

CONTENTS FOR THE YEAR ENDED 31 MARCH 2022

_____________ _____________
Page
Legal and administrative information 1
Trustees’ Annual Report 2-5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the financial statements 9-12

NORTH ROMFORD COMMUNITY ASSOCIATION

LEGAL AND ANDMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2022

_____________ _____________
Charity number 303072
Contact address North Romford Community Centre
Clockhouse Lane
Collier Row
ROMFORD
Essex
RM5 3QJ
Trustees Mr Martin Frederick Branch (Chairman)
Mr Robert Edward James Lamb (Vice-chairman)
Mrs Michelle Françoise Dulieu (Secretary)
Mr Robert Joseph Elliott (Tresaurer)
Mrs Linda Ann Quarrell (Assistant Secretary)
Mr Gordon John Baker (Assistant Treasurer)
Independent Examiner Community 360
Winsley’s House
High Street
Colchester
Essex
CO1 1UG
Bankers Lloyds Bank (current accounts)
Virgin Money (savings accounts)

1

NORTH ROMFORD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

1. Objectives and activities

The North Romford Community Association (NRCA) is a registered charity that exists to provide sports and recreational facilities for the residents of Havering and visitors from surrounding areas. The North Romford Community Centre has been a focal point for sporting and leisure activities for over 50 years.

Activities undertaken by members include: Badminton, Ballroom Dancing, Short Mat Bowls, Dance Classes, Exercise Classes, Football, Karate, Keep Fit, Knitting Club, Ladies’ Club, Line Dancing, Pilates, Pool, Senior Citizens’ Club, Table tennis, Townswomen’s Guild, Weight watching, Yoga. On the premises there is also an independently run Preschool provided by Mulberry Bush Preschool.

In addition, meeting rooms and halls are available for private hire by individuals and organisations. Typical reasons for hiring include birthday parties, wedding receptions, funerals and wakes, religious services, teaching activities, car boot sales, quiz nights, blood transfusion sessions, immunisation sessions, polling stations, and major shows such as the annual Rock and Mineral show.

The licensed bar of the centre is run by the Kumon Inn Social Club (KISC) which is a registered mutual society. The purpose of the KISC is to raise funds for the NRCA and any surplus it makes during the year is remitted to the NRCA as a deed of covenant payment.

The NRCA maintains the building and its facilities and supports use by sections and hirers as appropriate. It also organises regular recreational events and undertakes advertising and promotional activity for the purpose of furthering the charity’s purposes. The Trustees monitor all such NRCA activities having regard to the Charity Commission’s advice on public benefit.

2. Achievements and performance.

Despite having to remain mainly closed (and the bar fully closed) for the period 1[st] April 2021 to 16[th] May 2021 because of the Covid-19 pandemic, the Association has recovered exceptionally well as compared with the previous financial year (2020-21). We have maintained a full and well-used service since 17[th] May 2021 with comprehensive measures remaining in place in line with government guidelines to ensure the building was Covid secure.

2

NORTH ROMFORD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Throughout the periods of closure, the Association retained all its staff members and paid them their usual salary in full. The Trustees continued to monitor the condition of the building and ensured that all necessary maintenance and repair measures were carried out. Since reopening the Association has embarked on a major programme of essential refurbishments including new flooring in the office, corridors, kitchen and meeting rooms. The former Senior Citizens Club Room has been completely redesigned and refurbished as a function suite for members and other hirers.

3. Financial review

For the year 2021-22 there was a surplus of £64,550 (£44,237 NRCA surplus with a Kumon Inn contribution of £20,313). This compared with a loss of £14,162 for 2020-21 (£13,264 NRCA loss with added loss of £898 from the Kumon Inn). The current surplus will therefore cancel last year’s loss, and leave sufficient to cover both the series of essential refurbishments, costing approximately £30,000, and the rent arrears of £10,000 payable to the London Borough of Havering resulting from their recent rent review, which was backdated by 3 years.

The current surplus includes a grant of £2453.60 from the Co-operative society which is restricted – to be used solely for upgrading the garden area hired and used exclusively by the Mulberry Bush Pre-school. This is in addition to the grant of £2304.47 received for the same purpose from the Co-op in 2020-21, so our total restricted funds are currently £4,758.07.

The Trustees are redoubling their efforts to ensure that the centre continues to thrive in the future.

4. Structure, governance and management

The NRCA has standard registration as a Charity. Trustees are appointed by the whole membership at the Annual General Meeting of the Association. To be eligible for election as a Trustee, a person must be a full member of the Association and not be subject to any disqualification under Charity Commission rules. The Trustees meet at least monthly, and act as the Executive Committee of the Association and as the Kumon Inn Management Committee. The Association Council is the consultative policy-making body of the Association and consists of the Trustees together with a representative from each Activity Section, and from each Affiliated Organisation. Elections to the Council take place at the AGM.

3

NORTH ROMFORD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Membership of the Association is open to any person of eighteen years or over who wishes to pay the membership for the year. Current yearly charges are: Family Membership £40, Single £25 and Senior Citizen £20.

The Association is responsible for all costs incurred in the running of the Centre. This includes rent and service charges paid to the London Borough of Havering, statutory registration charges such as Performance Licence fees and royalties, all heating & lighting, cleaning costs, staff costs and the costs of maintaining and refurbishing the building.

The NRCA operates with a written constitution based on a text recommended by the Charity Commission. The constitution was adopted on 2[nd] November 1965 and has been amended on 18[th] September 1992, 23[rd] September 1997, 10[th] January 2017 and 11[th] January 2019, with the agreement of the Commission.

The Kumon Inn Social Club is run by a committee consisting of the NRCA Trustees which meets monthly. The KISC holds its own Annual General Meeting each year. The KISC rules are based on a standard set for Mutual societies and were adopted on 22[nd] September 1989.

The Association employs a limited number of staff including office staff, duty officers, caretakers, cleaners and bar staff. There is an overall Centre Manager to whom all the other staff report. There is also a Caretaking Supervisor who leads the caretaking team.

5. Reference and administrative details

5.1 Registered Names

NRCA: North Romford Community Association KISC: Kumon Inn Social Club

No other names are used.

5.2 Registration numbers

NRCA: 303072, The Charity Commission of England and Wales KISC: IP 26823R, The UK Financial Conduct Authority

4

NORTH ROMFORD COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

5.3 Registered Address (same for both NRCA and KI)

The North Romford Community Centre Clockhouse Lane Romford RM5 3QJ

5.4 Names of Trustees during the Financial Year

Martin Frederick Branch, Chair Michelle Françoise Dulieu, Secretary Robert Joseph Elliott, Treasurer Robert Edward James Lamb, Vice-chair Linda Ann Quarrell, Assistant Secretary Gordon John Baker, Assistant Treasurer

All of the above are formally registered with the Charity Commission of England and Wales. There are no corporate trustees, and no trustee holds any title to property belonging to the charity.

6. Exemptions from disclosure

There are no exemptions from disclosure.

7. Funds held as custodian trustee on behalf of others

No funds are held as custodian trustee on behalf of others.

Text approved by the Board of Trustees

1[st] September 2022

Signed:

Martin Frederick Branch

5

NORTH ROMFORD COMMUNITY ASSOCIATION

INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2022

I report on the accounts of North Romford Community Association for the year ended 31 March 2022 that are set out on pages 7 to 12.

Respective Responsibilities of Trustees and Examiner

The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for the year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to:

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the general directions given by the Charity Commissioners. It includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking relevant explanations from the trustees. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. I accept no liability for any loss resulting from any usage or reliance placed upon them.

Independent Examiner’s Statement

In the course of the examination, no material matter has come to my attention that gives me cause to believe that in any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 7[th] September 2022

Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community 360, Winsleys House, High Street, Colchester, Essex, CO1 1UG

6

NORTH ROMFORD COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

Notes
Incoming resources
Incoming resources from
generating funds:
Donations and legacies
2
Charitable Activities
Activities for
generating funds
3.1
Membership
3.2
Investment income
4
Total incoming resources
Resources expended
Costs of charitable activities
5
Total resources expended
Net income/(expense) for
the year
Transfer between funds
Net income/(expense)
after transfers
Reconciliation of Funds
Total Funds B/Fwd
Total Funds C/Fwd		 Unrestricted
Funds
2022
£
41,068
145,440
15,821
359
202,688
140,592
140,592
62,096
(2,305)
59,791
220,337
280,128		 Restricted
Funds
2022
£
2,454
-
-
-
2,454
-
-
2,454
2,305
4,759
-
4,759		 Total
Funds
2022
£
43,522
145,440
15,821
359
205,142
140,592
140,592
64,550
-
64,550
220,337
**284,887 **		 Prior
period
funds
2021
£
85,836
28,826
6,214
841
121,717
135,879
135,879
(14,162)
-
(14,162)
234,499
**220,337 **

The notes on pages 9-12 form an integral part of these financial statements

7

NORTH ROMFORD COMMUNITY ASSOCIATION

BALANCE SHEET

FOR THE YEAR ENDED 31 MARCH 2022

__________
Notes
Fixed assets
Tangible assets
6
Investments
7
Current assets
Debtors
8
Cash at bank and in hand
Current liabilities
Creditors
9
Net current assets
Net assets
Funds
Unrestricted funds
Earmarked grants
(restricted)		 ___
2022
£
£
49,133
1
49,134
45,241
199,212
244,453
8,700
235,753
284,887
280,128
4,759
284,887		 _____
2021
£
£
41,243
1
41,244
19,016
167,548
186,564
7,471
179,093
220,337
220,337
-
220,337		 _____
2021
£
£
41,243
1
41,244
19,016
167,548
186,564
7,471
179,093
220,337
220,337
-
220,337
41,244
179,093
244,453
8,700		 186,564
7,471
**220,337 **
220,337
-
220,337

The financial statements were approved by the Board of Trustees on 1[st] September 2022 and signed on its behalf by:

Signed Martin Frederick Branch

8

NORTH ROMFORD COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

1.1 Basis of accounting

The financial statements have been prepared in accordance with:

The accounts do not contain a cash flow statement because the charity, as a entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 “Cash flow statements”.

Incoming resources

Tangible fixed assets and depreciation

Improvements to property 10% reducing balance Fixtures, fittings and equipment 25% on cost

1.5 Investments

Fixed asset investments are stated at cost less provision for diminution in value

These accounts have been completed on a going concern basis

9

NORTH ROMFORD COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

________
2
Donations and Legacies
Voluntary sources
Deed of covenant
Donations
Grants
CJRS Grants
3
Charitable Activities
3.1
Activities for generating
funds:
Lettings
Clubs and groups
Canteen
Special events
3.2
Membership:
Subscription and affliations
Total from charitable activities
4
Investment income
Bank interest		 _____
Unrestricted
Funds
£
20,313
226
16,000
4,529
41,068
Unrestricted
Funds
£
91,907
36,789
2,073
14,671
145,440
15,821
15,821
161,261
Unrestricted
Funds
£
359
359		 ____
Restricted
Funds
£
-
-
2,454
-
2,454
Restricted
Funds
£
-
-
-
-
-
-
-
-
Restricted
Funds
£
-
-		 __
2022
Total
£
20,313
226
18,454
4,529
43,522
2022
Total
£
91,907
36,789
2,073
14,671
145,440
15,821
15,821
161,261
2022
Total
£
359
359		 _____
2021
Total
£
-
6,003
40,451
39,382
85,836
2021
Total
£
22,021
5,932
53
820
28,826
6,214
6,214
5,040
2021
Total
£
841
841

10

NORTH ROMFORD COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

5
Cost of charitable activities
Salaries
Rent
Insurance
Events expense
Canteen
Repairs to premises
Light, heat and water
Telephone
Refuse collection
Accountancy
Other Prof. fees and service charges
License fees
Printing postage and stationary
Sundry Expenses
Depreciation of fixed assets
Bank charges
Bad debt write off lettings
Bad debt write off deed of covenant
Analysis of sundry
Section expenses
Trustees’ and manager’s expenses
Gratuities
Hardware and related supplies
Software and related supplies
Donation to Kumon Inn Social Club
6
Tangible Fixed Assets
Cost
As at 1 April 2021
Additions
As at 31 March 2022
Depreciation
As at 1 April 2021
Charge for the year
At 31 March 2022
Net book values
At 31 March 2022
At 31 March 2021		 Unrestricted
Funds
£
73,428
24,741
1,855
5,425
603
2,017
13,719
1,013
2,471
1,722
3,923
140
1,426
3,145
4,848
116
-
-
Restricted
Funds
£

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-
-

-

-

-

-

-

-
-
Improvements
to Property
£
122,197
12,738
134,935
80,954
4,848
85,802
49,133
41,243		 2022
Total
£
73,428
24,741
1,855
5,425
603
2,017
13,719
1,013
2,471
1,722
3,923
140
1,426
3,145
4,848
116
-
-
140,592
1,868
80
57
1,140
-
-
3,145
Fixtures
&Fittings
£
43,818
-
43,818
43,818
-
43,818
-
-		 2021
Total
£
71,254
24,454
1,808
750
7
3,761
9,122
876
3,422
1,604
765
548
877
5,735
6,885
113
3,000
898
135,879
-
-
416
319
5,000
5,735
Total
£
166,015
12,738
178,753
124,772
4,848
129,620
49,133
41,243
140,592
1,868
80
57
1,140
-
-
3,145







11

NORTH ROMFORD COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

7 Fixed asset investments

Fixed asset investments
Cost
At 1 April 2014 & 31 March 2015
Net book value
At 31 March 2022
At 31 March 2021		 Unlisted
investments
£
1
1
1

The investment is stated at the Trustees estimate of market value.

8
Debtors
Amounts owed by Kumon Inn Social Club
Other debtors and prepayments
9
Creditors: amounts falling due within one year
Other creditors and accruals		 2022
Total
£
20,313
24,928
45,241
2022
Total
£
8,700
8,700		 2021
Total
£
12,286
6,730
19,016
2021
Total
£
7,471
7,471

10. Related parties

The Treasurer of the charity received a fee of £105 per month for processing the organisation’s payroll. This is shown within Accountancy and Professional, under note 5 above. The same amount was paid in 2021.

The Vice chair of the charity occasionally does electrical and other maintenance work, which is invoiced via a separate company at lower than commercial rates. The total amount paid to the Vice chair in 2022 was £170.75. (2021: £350)

The Chair sometimes carries out repair and maintenance work personally and is reimbursed at significantly lower than commercial rates. The total amount paid to the Chair in 2022 was £80. (2021: £0).

Specific Trustee Payment Agreements are in place for all the above, signed by all other Trustees in each case.

12