## NORTH ROMFORD COMMUNITY ASSOCIATION
## Registered Charity Number 303072
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2022
## NORTH ROMFORD COMMUNITY ASSOCIATION
## CONTENTS FOR THE YEAR ENDED 31 MARCH 2022
|_____________________________________________________________|_____________________________________________________________|
|---|---|
||Page|
|Legal and administrative information|1|
|Trustees’ Annual Report|2-5|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the financial statements|9-12|
_____________________________________________________________
## NORTH ROMFORD COMMUNITY ASSOCIATION
## LEGAL AND ANDMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2022
|_____________________________________________________________|_____________________________________________________________|
|---|---|
|Charity number|303072|
|Contact address|North Romford Community Centre|
||Clockhouse Lane|
||Collier Row|
||ROMFORD|
||Essex|
||RM5 3QJ|
|Trustees|Mr Martin Frederick Branch (Chairman)|
||Mr Robert Edward James Lamb (Vice-chairman)|
||Mrs Michelle Françoise Dulieu (Secretary)|
||Mr Robert Joseph Elliott (Tresaurer)|
||Mrs Linda Ann Quarrell (Assistant Secretary)|
||Mr Gordon John Baker (Assistant Treasurer)|
|Independent Examiner|Community 360|
||Winsley’s House|
||High Street|
||Colchester|
||Essex|
||CO1 1UG|
|Bankers|Lloyds Bank (current accounts)|
||Virgin Money (savings accounts)|
_____________________________________________________________
1
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022
_____________________________________________________________
## **1. Objectives and activities**
The North Romford Community Association (NRCA) is a registered charity that exists to provide sports and recreational facilities for the residents of Havering and visitors from surrounding areas. The North Romford Community Centre has been a focal point for sporting and leisure activities for over 50 years.
Activities undertaken by members include: Badminton, Ballroom Dancing, Short Mat Bowls, Dance Classes, Exercise Classes, Football, Karate, Keep Fit, Knitting Club, Ladies’ Club, Line Dancing, Pilates, Pool, Senior Citizens’ Club, Table tennis, Townswomen’s Guild, Weight watching, Yoga. On the premises there is also an independently run Preschool provided by Mulberry Bush Preschool.
In addition, meeting rooms and halls are available for private hire by individuals and organisations. Typical reasons for hiring include birthday parties, wedding receptions, funerals and wakes, religious services, teaching activities, car boot sales, quiz nights, blood transfusion sessions, immunisation sessions, polling stations, and major shows such as the annual Rock and Mineral show.
The licensed bar of the centre is run by the Kumon Inn Social Club (KISC) which is a registered mutual society. The purpose of the KISC is to raise funds for the NRCA and any surplus it makes during the year is remitted to the NRCA as a deed of covenant payment.
The NRCA maintains the building and its facilities and supports use by sections and hirers as appropriate. It also organises regular recreational events and undertakes advertising and promotional activity for the purpose of furthering the charity’s purposes. The Trustees monitor all such NRCA activities having regard to the Charity Commission’s advice on public benefit.
## **2. Achievements and performance.**
Despite having to remain mainly closed (and the bar fully closed) for the period 1[st] April 2021 to 16[th] May 2021 because of the Covid-19 pandemic, the Association has recovered exceptionally well as compared with the previous financial year (2020-21). We have maintained a full and well-used service since 17[th] May 2021 with comprehensive measures remaining in place in line with government guidelines to ensure the building was Covid secure.
_____________________________________________________________
2
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022
_____________________________________________________________
Throughout the periods of closure, the Association retained all its staff members and paid them their usual salary in full. The Trustees continued to monitor the condition of the building and ensured that all necessary maintenance and repair measures were carried out. Since reopening the Association has embarked on a major programme of essential refurbishments including new flooring in the office, corridors, kitchen and meeting rooms. The former Senior Citizens Club Room has been completely redesigned and refurbished as a function suite for members and other hirers.
## **3. Financial review**
For the year 2021-22 there was a surplus of £64,550 (£44,237 NRCA surplus with a Kumon Inn contribution of £20,313). This compared with a loss of £14,162 for 2020-21 (£13,264 NRCA loss with added loss of £898 from the Kumon Inn). The current surplus will therefore cancel last year’s loss, and leave sufficient to cover both the series of essential refurbishments, costing approximately £30,000, and the rent arrears of £10,000 payable to the London Borough of Havering resulting from their recent rent review, which was backdated by 3 years.
The current surplus includes a grant of £2453.60 from the Co-operative society which is restricted – to be used solely for upgrading the garden area hired and used exclusively by the Mulberry Bush Pre-school. This is in addition to the grant of £2304.47 received for the same purpose from the Co-op in 2020-21, so our total restricted funds are currently £4,758.07.
The Trustees are redoubling their efforts to ensure that the centre continues to thrive in the future.
## **4. Structure, governance and management**
The NRCA has standard registration as a Charity. Trustees are appointed by the whole membership at the Annual General Meeting of the Association. To be eligible for election as a Trustee, a person must be a full member of the Association and not be subject to any disqualification under Charity Commission rules. The Trustees meet at least monthly, and act as the Executive Committee of the Association and as the Kumon Inn Management Committee. The Association Council is the consultative policy-making body of the Association and consists of the Trustees together with a representative from each Activity Section, and from each Affiliated Organisation. Elections to the Council take place at the AGM.
________________________________________________________________________________
3
## NORTH ROMFORD COMMUNITY ASSOCIATION
## TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022
__________________________________________________________
Membership of the Association is open to any person of eighteen years or over who wishes to pay the membership for the year. Current yearly charges are: Family Membership £40, Single £25 and Senior Citizen £20.
The Association is responsible for all costs incurred in the running of the Centre. This includes rent and service charges paid to the London Borough of Havering, statutory registration charges such as Performance Licence fees and royalties, all heating & lighting, cleaning costs, staff costs and the costs of maintaining and refurbishing the building.
The NRCA operates with a written constitution based on a text recommended by the Charity Commission. The constitution was adopted on 2[nd] November 1965 and has been amended on 18[th] September 1992, 23[rd] September 1997, 10[th] January 2017 and 11[th] January 2019, with the agreement of the Commission.
The Kumon Inn Social Club is run by a committee consisting of the NRCA Trustees which meets monthly. The KISC holds its own Annual General Meeting each year. The KISC rules are based on a standard set for Mutual societies and were adopted on 22[nd] September 1989.
The Association employs a limited number of staff including office staff, duty officers, caretakers, cleaners and bar staff. There is an overall Centre Manager to whom all the other staff report. There is also a Caretaking Supervisor who leads the caretaking team.
## **5. Reference and administrative details**
5.1 Registered Names
NRCA: North Romford Community Association KISC: Kumon Inn Social Club
No other names are used.
## 5.2 Registration numbers
NRCA: 303072, The Charity Commission of England and Wales KISC: IP 26823R, The UK Financial Conduct Authority
____________________________________________________________
4
## NORTH ROMFORD COMMUNITY ASSOCIATION
## TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022
__________________________________________________________
## 5.3 Registered Address (same for both NRCA and KI)
The North Romford Community Centre Clockhouse Lane Romford RM5 3QJ
## 5.4 Names of Trustees during the Financial Year
Martin Frederick Branch, Chair Michelle Françoise Dulieu, Secretary Robert Joseph Elliott, Treasurer Robert Edward James Lamb, Vice-chair Linda Ann Quarrell, Assistant Secretary Gordon John Baker, Assistant Treasurer
All of the above are formally registered with the Charity Commission of England and Wales. There are no corporate trustees, and no trustee holds any title to property belonging to the charity.
## **6. Exemptions from disclosure**
There are no exemptions from disclosure.
## **7. Funds held as custodian trustee on behalf of others**
No funds are held as custodian trustee on behalf of others.
Text approved by the Board of Trustees
1[st] September 2022
Signed:
Martin Frederick Branch
_____________________________________________________________
5
## NORTH ROMFORD COMMUNITY ASSOCIATION
## INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2022
____________________________________________________________
I report on the accounts of North Romford Community Association for the year ended 31 March 2022 that are set out on pages 7 to 12.
## **Respective Responsibilities of Trustees and Examiner**
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for the year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to:
- Examine the accounts under section 145 of the Act
- Follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 of the Act, and
- State whether particular matters have come to my attention
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the general directions given by the Charity Commissioners. It includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking relevant explanations from the trustees. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. I accept no liability for any loss resulting from any usage or reliance placed upon them.
## **Independent Examiner’s Statement**
In the course of the examination, no material matter has come to my attention that gives me cause to believe that in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) regulations 2008 other than any requirement that the accounts give a “true and fair” view, which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 7[th] September 2022
Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community 360, Winsleys House, High Street, Colchester, Essex, CO1 1UG
________________________________________________________________________
6
## NORTH ROMFORD COMMUNITY ASSOCIATION
## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
_____________________________________________________________
|**Notes**
**Incoming resources**
Incoming resources from
generating funds:
Donations and legacies
**2**
Charitable Activities
Activities for
generating funds
**3.1**
Membership
**3.2**
Investment income
**4**
**Total incoming resources**
**Resources expended**
Costs of charitable activities
**5**
**Total resources expended**
**Net income/(expense) for**
**the year**
Transfer between funds
**Net income/(expense)**
**after transfers**
**Reconciliation of Funds**
Total Funds B/Fwd
Total Funds C/Fwd|**Unrestricted**
**Funds**
**2022**
**£**
41,068
145,440
15,821
359
**202,688**
140,592
**140,592**
**62,096**
(2,305)
**59,791**
220,337
**280,128**|**Restricted**
**Funds**
**2022**
**£**
2,454
-
-
-
**2,454**
-
**-**
**2,454**
2,305
**4,759**
-
**4,759**|**Total**
**Funds**
**2022**
**£**
43,522
145,440
15,821
359
**205,142**
140,592
**140,592**
**64,550**
-
**64,550**
220,337
**284,887 **|**Prior**
**period**
**funds**
**2021**
**£**
85,836
28,826
6,214
841|
|---|---|---|---|---|
|||||**121,717**
135,879|
|||||**135,879**|
|||||**(14,162)**
-|
|||||**(14,162)**
234,499|
|||||**220,337 **|
The notes on pages 9-12 form an integral part of these financial statements
________________________________________________________________________
7
## NORTH ROMFORD COMMUNITY ASSOCIATION
## BALANCE SHEET
## FOR THE YEAR ENDED 31 MARCH 2022
|__________________________________
**Notes**
**Fixed assets**
Tangible assets
**6**
Investments
**7**
**Current assets**
Debtors
**8**
Cash at bank and in hand
**Current liabilities**
Creditors
**9**
**Net current assets**
**Net assets**
**Funds**
Unrestricted funds
Earmarked grants
(restricted)|_______________
**2022**
**£**
**£**
49,133
1
49,134
45,241
199,212
244,453
8,700
235,753
**284,887 **
280,128
4,759
**284,887**|___________
**2021**
**£**
**£**
41,243
1
41,244
19,016
167,548
186,564
7,471
179,093
**220,337 **
220,337
-
**220,337**|___________
**2021**
**£**
**£**
41,243
1
41,244
19,016
167,548
186,564
7,471
179,093
**220,337 **
220,337
-
**220,337**|
|---|---|---|---|
||||41,244
179,093|
||244,453
8,700|186,564
7,471||
|||||
||||**220,337 **|
||||220,337
-|
||||**220,337**|
The financial statements were approved by the Board of Trustees on 1[st] September 2022 and signed on its behalf by:
Signed Martin Frederick Branch
________________________________________________________________________
8
## NORTH ROMFORD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
____________________________________________________________
## 1 **Accounting policies**
## 1.1 **Basis of accounting**
The financial statements have been prepared in accordance with:
- Accounting and Reporting by Charities: Statement on Recommended Practice - applicable to charities preparing their accounts in accordance with the
- Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
- Charities SORP (FRS 102) - the Financial Reporting Standard applicable in the UK and Republic of Ireland
- The Companies Act 2006
The accounts do not contain a cash flow statement because the charity, as a entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 “Cash flow statements”.
## **Incoming resources**
- 1.2 **Incoming resources** All income is accounted for on a receivable basis, other than income received in respect of expenditure that is deferred to the period in which the activity or event takes place.
- 1.3 **Resources expended** Expenditure is included in the accounts on an accruals basis. VAT is not recoverable by the charity and is included with the expenditure to which it relates.
- 1.4
## **Tangible fixed assets and depreciation**
- Tangible fixed assets are stated at cost less accumulated depreciation. Items costing at least £1000 will be capitalised. They are calculated to write off the cost less residual value of each asset over its expected life as follows:
Improvements to property 10% reducing balance Fixtures, fittings and equipment 25% on cost
## 1.5 **Investments**
Fixed asset investments are stated at cost less provision for diminution in value
- 1.6 **Stock** Purchase of stock (e.g. canteen stock) is treated as an expense and does not contribute to the valuation of fixed assets.
- 1.7 **Going concern**
These accounts have been completed on a going concern basis
________________________________________________________________________
9
## NORTH ROMFORD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
|__________________________
**2**
**Donations and Legacies**
**Voluntary sources**
Deed of covenant
Donations
Grants
CJRS Grants
**3**
**Charitable Activities**
**3.1**
**Activities for generating**
**funds:**
Lettings
Clubs and groups
Canteen
Special events
**3.2**
**Membership:**
Subscription and affliations
**Total from charitable activities**
**4**
**Investment income**
Bank interest|___________
**Unrestricted**
**Funds**
**£**
20,313
226
16,000
4,529
**41,068**
**Unrestricted**
**Funds**
**£**
91,907
36,789
2,073
14,671
**145,440**
15,821
**15,821**
**161,261**
**Unrestricted**
**Funds**
**£**
359
**359**|__________
**Restricted**
**Funds**
**£**
-
-
2,454
-
**2,454**
**Restricted**
**Funds**
**£**
-
-
-
-
**-**
-
**-**
**-**
**Restricted**
**Funds**
**£**
-
**-**|________
**2022**
**Total**
**£**
20,313
226
18,454
4,529
**43,522**
**2022**
**Total**
**£**
91,907
36,789
2,073
14,671
**145,440**
15,821
**15,821**
**161,261**
**2022**
**Total**
**£**
359
**359**|_____
**2021**
**Total**
**£**
-
6,003
40,451
39,382|
|---|---|---|---|---|
|||||**85,836**|
|||||**2021**
**Total**
**£**
22,021
5,932
53
820|
|||||**28,826**
6,214|
|||||**6,214**|
|||||**5,040**|
|||||**2021**
**Total**
**£**
841|
|||||**841**|
________________________________________________________________________
10
## NORTH ROMFORD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
____________________________________________________________
|**5**
**Cost of charitable activities**
Salaries
Rent
Insurance
Events expense
Canteen
Repairs to premises
Light, heat and water
Telephone
Refuse collection
Accountancy
Other Prof. fees and service charges
License fees
Printing postage and stationary
Sundry Expenses
Depreciation of fixed assets
Bank charges
Bad debt write off lettings
Bad debt write off deed of covenant
**Analysis of sundry**
Section expenses
Trustees’ and manager’s expenses
Gratuities
Hardware and related supplies
Software and related supplies
Donation to Kumon Inn Social Club
**6**
**Tangible Fixed Assets**
**Cost**
As at 1 April 2021
Additions
As at 31 March 2022
**Depreciation**
As at 1 April 2021
Charge for the year
At 31 March 2022
**Net book values**
At 31 March 2022
At 31 March 2021|**Unrestricted**
**Funds**
**£**
73,428
24,741
1,855
5,425
603
2,017
13,719
1,013
2,471
1,722
3,923
140
1,426
3,145
4,848
116
-
-|
**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
-
-
-
-
-
-
**-**
**Improvements**
**to Property**
**£**
122,197
12,738
**134,935**
80,954
4,848
**85,802**
**49,133**
**41,243**|**2022**
**Total**
**£**
73,428
24,741
1,855
5,425
603
2,017
13,719
1,013
2,471
1,722
3,923
140
1,426
3,145
4,848
116
-
-
**140,592**
1,868
80
57
1,140
-
-
**3,145**
**Fixtures**
**&Fittings**
**£**
43,818
-
**43,818**
43,818
-
**43,818**
**-**
**-**|**2021**
**Total**
**£**
71,254
24,454
1,808
750
7
3,761
9,122
876
3,422
1,604
765
548
877
5,735
6,885
113
3,000
898
**135,879**
-
-
416
319
5,000
**5,735**
**Total**
**£**
166,015
12,738
**178,753**
124,772
4,848
**129,620**
**49,133**
**41,243**|
|---|---|---|---|---|
||**140,592**||||
||1,868
80
57
1,140
-
-||||
||**3,145**||||
||
||||
______________________________________________________________________________________
11
## NORTH ROMFORD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
____________________________________________________________
## **7 Fixed asset investments**
|**Fixed asset investments**
**Cost**
At 1 April 2014 & 31 March 2015
**Net book value**
At 31 March 2022
At 31 March 2021|**Unlisted**
**investments**
**£**
1|
|---|---|
||**1**|
|||
||**1**|
The investment is stated at the Trustees estimate of market value.
|**8**
**Debtors**
Amounts owed by Kumon Inn Social Club
Other debtors and prepayments
**9**
**Creditors: amounts falling due within one year**
Other creditors and accruals|**2022**
**Total**
**£**
20,313
24,928
**45,241**
**2022**
**Total**
**£**
8,700
**8,700**|**2021**
**Total**
**£**
12,286
6,730|
|---|---|---|
|||**19,016**|
|||**2021**
**Total**
**£**
7,471|
|||**7,471**|
## **10. Related parties**
The Treasurer of the charity received a fee of £105 per month for processing the organisation’s payroll. This is shown within Accountancy and Professional, under note 5 above. The same amount was paid in 2021.
The Vice chair of the charity occasionally does electrical and other maintenance work, which is invoiced via a separate company at lower than commercial rates. The total amount paid to the Vice chair in 2022 was £170.75. (2021: £350)
The Chair sometimes carries out repair and maintenance work personally and is reimbursed at significantly lower than commercial rates. The total amount paid to the Chair in 2022 was £80. (2021: £0).
Specific Trustee Payment Agreements are in place for all the above, signed by all other Trustees in each case.
______________________________________________________________________________________
12