Charity number: 303069
Harold Hill & District Community
Association
Trustees' report and financial statements
for the year ended 31 December 2020
Harold Hill & District Community Association
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees report | 2 - 3 |
| Independent examiners' report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 9 |
Harold Hill & District Community
Legal and administrative information
| Charity number | 303069 | |
|---|---|---|
| Business address | Community Centre | |
| Gooshays Drive | ||
| Harold Hill | ||
| Romford, Essex | ||
| RM3 9LB | ||
| Trustees | D Pearton | |
| V O'Sullivan | ||
| J Swift | (Chairman) Appointed 30/09/2016 | |
| J Sparks | (Secretary) Appointed 30/09/2016 | |
| Accountants | Plan A Financials Ltd | |
| 2nd Floor Romy House | ||
| 163-167 Kings Road | ||
| Brentwood | ||
| Essex | ||
| CM14 4EG | ||
| Bankers | National Westminster Bank Plc | |
| Harold Hill | ||
| Romford | ||
| Essex |
Page 1
Harold Hill & District Community
Report of the trustees
for the year ended 31 December 2020
The trustees present their report and the financial statements for the year ended 31 December 2020. The trustees who served during the year and up to the date of this report are set out on page 1.
Structure, governance and management
The trustees who served during the year were: Mr D Pearton, Mr V O’Sullivan, Mr J Swift and Mr J Sparks.
The trustees entrust the day to day management of the charity to the management council.
Objectives and activities
The principle objectives for the charity are to advance education and to provide facilities for welfare, recreation and leisure time occupation for local residents.
Continued interest in the Community Association is being generated through improved and constant communication with local residents.
Achievements and performance
The charity has maintained good rental levels and reasonable rental income levels from the hire of the main hall and other available rooms and will continue to drive for increased levels for the next 12 months.
Financial review
Statement of trustees' responsibilities
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other
Page 2
Harold Hill & District Community
Report of the trustees for the year ended 31 December 2020
On behalf of the board
J Swift Trustee
Page 3
Harold Hill & District Community
Independent examiner's report to the trustees on the unaudited financial statements of Harold Hill & Distict Community Association.
I report on the accounts of Harold Hill & Distict Community Association for the year ended 31 December 2020 set out on pages 2 to 9.
Respective responsibilities of trustees and independent examiner
As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 43(3)(a) of the Act, to follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the Act, and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(i) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep proper accounting records in accordance with section 41 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
...........................................................
Plan A Financials Ltd Chartered Certified Accountants Independent examiner 2[nd] Floor
Romy House 163-167 Kings
Road Brentwood Essex CM14 4EG
Page 4
Harold Hill & Distict Community Association
Statement of financial activities
For the year ended 31 December 2020
| Notes Unrestricted funds £ Incoming resources Activities for generating funds 2 82,040 Investment income - Total incoming resources 82,040 Resources expended Costs of generating funds: Cost of generating voluntary income 3 40,386 Governance costs 4 1,500 Total resources expended 41,886 Total funds brought forward 146,080 Total funds carried forward 186,234 |
2020 Total £ 82,040 - 82,040 40,386 1,500 41,886 146,080 186,234 |
2019 Total £ 129,570 - |
|---|---|---|
| 129,570 | ||
| 113,109 3,100 |
||
| 116,209 | ||
| 132,719 | ||
| 146,080 |
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 7 to 9 form an integral part of these financial statements.
Page 5
Harold Hill & Distict Community Association
Balance sheet as at 31 December 2020
| Notes Current assets Debtors 6 Investments 7 Cash at bank and in hand Creditors: amounts falling due within one year 8 Net current assets Net assets Funds Unrestricted income funds 9 Total funds |
2020 £ £ 144,489 11,205 36,774 (5,534) 186,234 186,234 186,234 186,234 |
2019 £ £ 117,254 11,205 21,888 (4,267) 146,080 146,080 146,080 146,080 |
2019 £ £ 117,254 11,205 21,888 (4,267) 146,080 146,080 146,080 146,080 |
|---|---|---|---|
| 146,080 | |||
| 146,080 | |||
| 146,080 |
The financial statements were approved by the trustees on and signed on its behalf by
John Swift Trustee
The notes on pages 7 to 9 form an integral part of these financial statements.
Page 6
Harold Hill & Distict Community Association
Notes to financial statements for the year ended 31 December 2020
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1. Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in March 2005 (SORP 2005) and the Charities Act 1993.
1.2. Cashflow
The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.
1.3. Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
1.4. Investments
Current asset investments are at the lower of cost and net realisable value.
2. Activities for generating funds
| Activities Membership fees Grants & awards Bar Management Rent: External bodies Bar Occupation fees Confectionery |
2020 Total £ 3,532 3,211 31,180 16,750 27,334 - 33 82,040 |
2019 Total £ 7,484 501 9,500 40,000 59,954 12,000 131 129,570 |
|---|---|---|
Page 7
Harold Hill & Distict Community Association
Notes to financial statements for the year ended 31 December 2020
| 3. Cost of generating voluntary income Costs of generating funds 4. Governance costs Accountancy fees 5. Employees Employment costs Wages and salaries No employee received emoluments of more than £60,000 (2019 : None). 6. Debtors Trade debtors Other debtors 7. Current asset investments Other unlisted investments |
2020 Total £ 40,386 40,386 2020 Total £ 1,500 1,500 2020 £ 4,625 2020 £ 143,204 1,285 144,489 2020 £ 11,205 |
2019 Total £ 113,109 |
|---|---|---|
| 113,109 | ||
| 2019 Total £ 3,100 |
||
| 3,100 | ||
| 2019 £ 56,662 |
||
| 2019 £ 115,969 1,285 |
||
| 117,254 | ||
| 2019 £ 11,205 |
Page 8
Harold Hill & Distict Community Association
Notes to financial statements for the year ended 31 December 2020
| 8. Creditors: amounts falling due within one year 2020 2019 £ £ Trade creditors 4,034 3,417 Other taxes and social security - - Accruals and deferred income 1,500 850 5,534 4,267 9. Analysis of net assets between funds Fund balances at 31 December 2020 as represented by: Total funds £ Current assets 186,234 186,234 10. Unrestricted funds At 1 January 2020 Incoming resources Outgoing resources At 31 December 2020 Unrestricted Fund £ 146,080 £ 82,040 £ (41,886) £ 186,234 |
2019 £ 3,417 - 850 4,267 Total funds £ 186,234 186,234 |
|
|---|---|---|
Page 9
Harold Hill & Distict Community Association
The following pages do not form part of the statutory accounts.
Harold Hill & Distict Community Association
Detailed statement of financial activities
For the year ended 31 December 2020
| Incoming resources Incoming resources from generating funds: Activities for generating funds Activities Membership fees Grants & awards Bar Management Rent: External bodies Bar Occupation fees Confectionery Total incoming resources from generating funds Total incoming resources Resources expended Costs of generating funds: Activity 1 Activities Wages Rent Water rates Light & heat Repairs, maintenance & security costs Insurance Sundries (incl. cleaning & laundry) Telephone Printing, postage, stationery & IT1, Total cost of generating voluntary income Fundraising trading: cost of goods sold and other costs Total costs of generating funds |
£ 2020 £ 3,532 3,211 31,180 16,750 27,334 - 33 82,040 82,040 82,040 2,492 4,625 13,276 1,109 6,513 8,319 1,489 1,310 357 896 40,386 40,386 40,386 |
£ 2020 £ 3,532 3,211 31,180 16,750 27,334 - 33 82,040 82,040 82,040 2,492 4,625 13,276 1,109 6,513 8,319 1,489 1,310 357 896 40,386 40,386 40,386 |
£ 2019 £ 7,484 501 9,500 40,000 59,954 12,000 131 129,570 129,570 129,570 5,861 56,662 17,675 1,233 6,468 16,680 1,230 5,728 269 1,303 113,109 113,109 113,109 |
£ 2019 £ 7,484 501 9,500 40,000 59,954 12,000 131 129,570 129,570 129,570 5,861 56,662 17,675 1,233 6,468 16,680 1,230 5,728 269 1,303 113,109 113,109 113,109 |
|---|---|---|---|---|
| 113,109 | ||||
| 113,109 |
Page 11
Harold Hill & Distict Community Association Detailed statement of financial activities
For the year ended 31 December 2020
| 2020 £ Charitable activities Governance costs Activities undertaken directly Accountancy fees 1,500 1,500 Total governance costs 1,500 Net incoming/(outgoing) resources for the year 40,154 |
2019 £ 3,100 3,100 3,100 13,361 |
2019 £ 3,100 3,100 3,100 13,361 |
|---|---|---|
| 3,100 | ||
| 13,361 |
Page 12