**Charity number: 303069**
## **Harold Hill & District Community**
## **Association**
**Trustees' report and financial statements**
**for the year ended 31 December 2020**
## **Harold Hill & District Community Association**
## **Contents**
||**Page**|
|---|---|
|Legal and administrative information|**1**|
|Trustees report|**2 - 3**|
|Independent examiners' report|**4**|
|Statement of financial activities|**5**|
|Balance sheet|**6**|
|Notes to the financial statements|**7 - 9**|
## **Harold Hill & District Community**
## **Legal and administrative information**
|**Charity number**|303069||
|---|---|---|
|**Business address**|Community Centre||
||Gooshays Drive||
||Harold Hill||
||Romford, Essex||
||RM3 9LB||
|**Trustees**|D Pearton||
||V O'Sullivan||
||J Swift|(Chairman) Appointed 30/09/2016|
||J Sparks|(Secretary) Appointed 30/09/2016|
|**Accountants**|Plan A Financials Ltd||
||2nd Floor Romy House||
||163-167 Kings Road||
||Brentwood||
||Essex||
||CM14 4EG||
|**Bankers**|National Westminster Bank Plc||
||Harold Hill||
||Romford||
||Essex||
**Page 1**
## **Harold Hill & District Community**
## **Report of the trustees**
## **for the year ended 31 December 2020**
The trustees present their report and the financial statements for the year ended 31 December 2020. The trustees who served during the year and up to the date of this report are set out on page 1.
## **Structure, governance and management**
The trustees who served during the year were: Mr D Pearton, Mr V O’Sullivan, Mr J Swift and Mr J Sparks.
The trustees entrust the day to day management of the charity to the management council.
## **Objectives and activities**
The principle objectives for the charity are to advance education and to provide facilities for welfare, recreation and leisure time occupation for local residents.
Continued interest in the Community Association is being generated through improved and constant communication with local residents.
## **Achievements and performance**
The charity has maintained good rental levels and reasonable rental income levels from the hire of the main hall and other available rooms and will continue to drive for increased levels for the next 12 months.
## **Financial review**
## **Statement of trustees' responsibilities**
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other
**Page 2**
## **Harold Hill & District Community**
## **Report of the trustees for the year ended 31 December 2020**
On behalf of the board
## **J Swift Trustee**
**Page 3**
## **Harold Hill & District Community**
## **Independent examiner's report to the trustees on the unaudited financial statements of Harold Hill & Distict Community Association.**
I report on the accounts of Harold Hill & Distict Community Association for the year ended 31 December 2020 set out on pages 2 to 9.
## **Respective responsibilities of trustees and independent examiner**
As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 43(3)(a) of the Act, to follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the Act, and to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (i) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep proper accounting records in accordance with section 41 of the Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
...........................................................
**Plan A Financials Ltd Chartered Certified Accountants Independent examiner 2[nd] Floor**
**Romy House 163-167 Kings**
**Road Brentwood Essex CM14 4EG**
**Page 4**
## **Harold Hill & Distict Community Association**
## **Statement of financial activities**
## **For the year ended 31 December 2020**
|**Notes**
**Unrestricted**
**funds**
**£**
**Incoming resources**
Activities for generating funds
2
82,040
Investment income
-
**Total incoming resources**
82,040
**Resources expended**
Costs of generating funds:
Cost of generating voluntary income
3
40,386
Governance costs
4
1,500
**Total resources expended**
41,886
Total funds brought forward
146,080
**Total funds carried forward**
186,234|**2020**
**Total**
**£**
82,040
-
82,040
40,386
1,500
41,886
146,080
186,234|**2019**
**Total**
**£**
129,570
-|
|---|---|---|
|||129,570|
|||113,109
3,100|
|||116,209|
|||132,719|
|||146,080|
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
**The notes on pages 7 to 9 form an integral part of these financial statements.**
**Page 5**
## **Harold Hill & Distict Community Association**
## **Balance sheet as at 31 December 2020**
|**Notes**
**Current assets**
Debtors
6
Investments
7
Cash at bank and in hand
**Creditors: amounts falling**
**due within one year**
8
**Net current assets**
**Net assets**
**Funds**
Unrestricted income funds
9
**Total funds**|**2020**
**£**
**£**
144,489
11,205
36,774
(5,534)
186,234
186,234
186,234
186,234|**2019**
**£**
**£**
117,254
11,205
21,888
(4,267)
146,080
146,080
146,080
146,080|**2019**
**£**
**£**
117,254
11,205
21,888
(4,267)
146,080
146,080
146,080
146,080|
|---|---|---|---|
|||||
||||146,080|
||||146,080|
||||146,080|
The financial statements were approved by the trustees on and signed on its behalf by
**John Swift Trustee**
**The notes on pages 7 to 9 form an integral part of these financial statements.**
**Page 6**
## **Harold Hill & Distict Community Association**
## **Notes to financial statements for the year ended 31 December 2020**
## **1. Accounting policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
## **1.1. Basis of accounting**
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in March 2005 (SORP 2005) and the Charities Act 1993.
## **1.2. Cashflow**
The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.
## **1.3. Resources expended**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **1.4. Investments**
Current asset investments are at the lower of cost and net realisable value.
## **2. Activities for generating funds**
|Activities
Membership fees
Grants & awards
Bar Management
Rent: External bodies
Bar Occupation fees
Confectionery|**2020**
**Total**
**£**
3,532
3,211
31,180
16,750
27,334
-
33
82,040|**2019**
**Total**
**£**
7,484
501
9,500
40,000
59,954
12,000
131
129,570|
|---|---|---|
**Page 7**
## **Harold Hill & Distict Community Association**
## **Notes to financial statements for the year ended 31 December 2020**
|**3.**
**Cost of generating voluntary income**
Costs of generating funds
**4.**
**Governance costs**
Accountancy fees
**5.**
**Employees**
**Employment costs**
Wages and salaries
No employee received emoluments of more than £60,000 (2019 : None).
**6.**
**Debtors**
Trade debtors
Other debtors
**7.**
**Current asset investments**
Other unlisted investments|**2020**
**Total**
**£**
40,386
40,386
**2020**
**Total**
**£**
1,500
1,500
**2020**
**£**
4,625
**2020**
**£ **
143,204
1,285
144,489
**2020**
**£**
11,205|**2019**
**Total**
**£**
113,109|
|---|---|---|
|||113,109|
|||**2019**
**Total**
**£**
3,100|
|||3,100|
|||**2019**
**£**
56,662|
|||**2019**
**£**
115,969
1,285|
|||117,254|
|||**2019**
**£**
11,205|
**Page 8**
## **Harold Hill & Distict Community Association**
## **Notes to financial statements for the year ended 31 December 2020**
|**8.**
**Creditors: amounts falling due**
**within one year**
**2020**
**2019**
**£**
**£**
Trade creditors
4,034
3,417
Other taxes and social security
-
-
Accruals and deferred income
1,500
850
5,534
4,267
**9.**
**Analysis of net assets between funds**
Fund balances at 31 December 2020 as represented by:
**Total**
**funds**
**£**
Current assets
186,234
186,234
**10.**
**Unrestricted funds**
**At**
**1 January**
**2020**
**Incoming**
**resources**
**Outgoing**
**resources**
**At**
**31 December**
**2020**
Unrestricted Fund
**£**
146,080
**£**
82,040
**£**
(41,886)
**£**
186,234||**2019**
**£**
3,417
-
850
4,267
**Total**
**funds**
**£**
186,234
186,234|
|---|---|---|
||||
**Page 9**
## **Harold Hill & Distict Community Association**
**The following pages do not form part of the statutory accounts.**
## **Harold Hill & Distict Community Association**
## **Detailed statement of financial activities**
## **For the year ended 31 December 2020**
|**Incoming resources**
**Incoming resources from generating funds:**
_Activities for generating funds_
Activities
Membership fees
Grants & awards
Bar Management
Rent: External bodies
Bar Occupation fees
Confectionery
**Total incoming resources from generating funds**
**Total incoming resources**
**Resources expended**
**Costs of generating funds:**
_Activity 1_
Activities
Wages
Rent
Water rates
Light & heat
Repairs, maintenance & security costs
Insurance
Sundries (incl. cleaning & laundry)
Telephone
Printing, postage, stationery & IT1,
**Total cost of generating voluntary income**
**Fundraising trading:**
**cost of goods sold and other costs**
**Total costs of generating funds**|**£**
**2020**
**£**
3,532
3,211
31,180
16,750
27,334
-
33
82,040
82,040
82,040
2,492
4,625
13,276
1,109
6,513
8,319
1,489
1,310
357
896
40,386
40,386
40,386|**£**
**2020**
**£**
3,532
3,211
31,180
16,750
27,334
-
33
82,040
82,040
82,040
2,492
4,625
13,276
1,109
6,513
8,319
1,489
1,310
357
896
40,386
40,386
40,386|**£**
**2019**
**£**
7,484
501
9,500
40,000
59,954
12,000
131
129,570
129,570
129,570
5,861
56,662
17,675
1,233
6,468
16,680
1,230
5,728
269
1,303
113,109
113,109
113,109|**£**
**2019**
**£**
7,484
501
9,500
40,000
59,954
12,000
131
129,570
129,570
129,570
5,861
56,662
17,675
1,233
6,468
16,680
1,230
5,728
269
1,303
113,109
113,109
113,109|
|---|---|---|---|---|
||||||
|||||113,109|
|||||113,109|
**Page 11**
## **Harold Hill & Distict Community Association Detailed statement of financial activities**
## **For the year ended 31 December 2020**
|**2020**
**£**
**Charitable activities**
**Governance costs**
_Activities undertaken directly_
Accountancy fees
1,500
1,500
**Total governance costs**
1,500
**Net incoming/(outgoing) resources for the year**
40,154|**2019**
**£**
3,100
3,100
3,100
13,361|**2019**
**£**
3,100
3,100
3,100
13,361|
|---|---|---|
|||3,100|
|||13,361|
**Page 12**