HI MEM RIAL HALL TRUSTEE REPORT The Twstees present their reFrfNt aThJ financial statement for the year ending 31st December 2023. Peter Smisson Jonalhan Cane Vikki Tovey Nikkb Rayner Paul Huggins Chris Holness Maxine Slratton Diana Seekings Jenny Taor Elaine Cumming Alex Graham Jordan Coleman Chaim)an Ve ChainTsan arKI acting Treasurer Secretary Bwkings Secretary IfoTmer TaSUrer) Elected ty Ballot Elected by Ballot Elected by B81101 ecled by Ballot Retsined Elected by Ballot Elected by Ballot T.H Bowls Club T.H Lunch Club T.H Parish Council T.H F¢)otball Club T.H Cncket Club CHARITY'S PRINCIPAL ADDRESS: Te[ Hill Memorial Hall Sumnw Lane Ter Hill Kent CT2 9NJ CHARITY REGISTERED NUMBER.. 302872 INDEPENDENT EXAMINER.. N Oakes Finance Manager St. SteFthens Junior Schry Hales Drive Canlerbury Kent CT2 7AD TYPE OF GOVERNING DOCUMENT: Trusl Deed HOW THE CHARITY IS CONSTITLrrED: Tntst There are up lo 7 elected Iruslees are elected each year by resKJents of Ter Hill with the balance of the Iruslees being appointed by village organ¢salions. Up to 2 trustees can be (x)wOPted each year
TYLER HILL MEMORIAL HALL TRUSTEES REPORT cont RISK ASSESSMENT The trustees regulady assess any major risks lo which the chanty is exposed, in partFcular those related to the operations and finance to Ihe iwsl. and are satssfied that systems are in place to miligale the exposure to Ihe mai(K fisks. UMMARY OF MAIN A VITIE To provide suitable faulilies meetings. lectures. dasses and any forns of recreation arKI leisure aclNities to enharte the lives and condilM)ns of the inhabilants of the area of benefft. SUMMARY OF THE MAIN ACHIEVEMENTS OF THE CHARITY IN THE YEAR Continued regular bookings with a divefse number of dubs aThY organisations, ensuring the Hall is in constant use by local inhabitants. Weekends see many parties for children and adurt5 and families. Following the purchase of a stt-on mwer the field is now being kept in good condith.on under the committee's control. The making good to Ihe area where the annual bonfire is held on the field.. We have received confimiabon that following tree reduction arcwnd the Hall, rt is now stsble with no subsidence evident and we can make g(KKS intemally and extemally. The upstairs meeting room is becoming more popular and the commrttee is lookiThJ to further improve this area lo make rt mre user fn'endly. BRIEF STATEMENT OF THE CHARITY. NRE ERVES The Charity m8inlains a general fund and a reserve fvjnd. the lattef beiThJ fvnded pnmarily by volunteer fundraising events. The charity's policy is to hold al leasl 6 months running expenses as a reserve in the general fund. The charity's aim is to hold al least £25k in the reserve fvnd to provide running costs for the annual bonfire night which is the Irusl's major fijndraiser. As this Bonfire nNJht will not be held in the year 2024 due to several ciroJmstances. Ihe cAJmmittee is aware of conlinuing lo review inccfft from hires to ensure Hall running is sustainat4e. The trustees dedare that they have approved the Trustees [1 aix)ve Signed on behaw of the charity's trustees Peter Smiss(m - Chaimwn Date.. 20th October 2024
DEPENDENT EXAMtNER'S REPORT ON THE AccouKrs for the year ended 31. December 2023 PECTIVE RESPONSIBILITIES OF TRUSTEE AND EXAMENER The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audtt is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act to follow the procedures laid down in the general Directions given by the Charities Commission (under section 145(5)(b) of the Charities Act), and to state whether particular matters have come to my attention ASIS OF tNDEPENDENT EXAMINER, T ATEME My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seekinbT explanations from the ttustees concerning any such matters. The procedures undertaken do not piovide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below. tNDEPENDENT EXAMtNER' S STATEMENT In connection wftth my examination, no matter has come to my attention.. which gives me Teasonable cause to believe that in, any material respecc the requirements.. to keep accounting records in accordance with section 130 of the Charities Act" and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act and have not been met. or 2. to which, in my opinion. attention should be drawn in order to enable a proper undeTslanding of the accounts to be reached. Sisyned Date March 2024 N Oakes Finance Manager St. Stephens Junior School Hales Drive, Canterbury Kent CT2 7AD
TYLER HILL MEMORIAL HALL RECEIPTS & PAYMENTS ACCOUNTS For the year ended 31 st December 2023 Capital Assets Net Book Value £0 Current Assets 126,644 Bank Account.. Business Current Account 36,414 Bank Account.. Business Reserve Account 90.230 le55 Current Liabilities 750 other Debtors 20 Bank Account.. Virgin Money Savings Account 51 Trade Creditor5 679 Net Current Assets £125,895 Total Assets £125.895 Owne5 Equity: Retained Proflt 125,895 Total Owner's Equity £125.895
Profit & Loss Tyler Hill Memorial Hall Accounting Year 2023123 Debit Credlt Turnover 59.087 Sales 500 Hall Hire - Regular 14.612 Hall Hire- One Off 5,236 Hall Hire- Deposits -794 Concurrent Funding 288 Donations Received 235 Fund Raising - Btsnftre Night 39,010 add Other Income 1,688 Interest Received 1.188 Grant Income 500 less Cost of Sales 240 Subcontractor Costs 240 less Admlnlstration Expenses 19 BanklFinance Charges 19 le55Ta¥-Disallowable Admin Expenses 59.911 Fund Raising Bonfire Night Expenses 22,608 Fund Rèising Expenses Other 19 Asset Purchases 9,173 Hall Cleaning 3,240 Cleaning Materials 215 Window Cleaning 112 Hall Supplie5 iii Hall Refuse CoSlection 1,495 Building Repairs & Maintenance 1,648 Equipment Repairs, Naintenence & Replacement 1,455 Licenses, Subscriptions & Permits 2.306 Hall Insurance 6.700
Ground Litter Picking & Rubbish Clearance 528 Ground Maintenance 1,811 Grass Cutting 179 Tree & Shrub Maintenance 112 Car Park & Access Repairs li Electricity 1,738 Gas 5,127 Water 466 Telephone & Website 688 Printing, Stationary & Computer Supplies 107 Meeting Refreshments 34 Sundries 27 Operating Profit £605 less Drawings £0 less Profit & L05s journal entrles £0 Retalned Proflt thls period: £605 Rètained Profit brought forward: £125.289 Distributable Reserve5 1 Retained Profit carried forward: £125.895
11 11 111 11111111 1141&1111111111 IIEIIIIIIIIIIIIIII Iiiiiiiiigiiiiiiiiiii IIEIIEIIIIII 11111 Eiiiii 01111 Iigi 111 111 111111111111 1111111111111111 IIKIIIIIIIIIIIII IIIIE 11 11 11
n]DFPENDFNT EXAMINER'S RFPORT QN THE ACCOIJNTS
for the year ended 3111 DDber 202)
VE
Th¢cha[ity'slN5teesa¥A)nS1ble for the wep210 dih¢xcwls. Th¢¢k•ity's ltysl¢es
n5id¢T thit an audii is not rqijèced for this year ufider llt 144 of lh¢ kn12011
{the Chariti¢4 ¢Pdat In indcwxkat o¢KninMioo is needo
11 is my rewthlity Lo
xarni#¢ tk a¢¢ouots undcr >x#ion 145 of the Chrities Act
rdiow th¢ pr(¢¢é laid down in thB DiTwI1(S SIV by the Ch¥iti
cofithiiss1 {undei 3ecAioD 14ySXbl of the cti2riti Acik arKI
BASJS OF INfJ
My exaMiDl w pnigj ac¢¢fdanrt with DI( 8iveJb by the Chariry
CmisSIon. Aa oiaffjioatkc I£1deS a review ofthe reconb kw by the charity
and a cwnparison of th¢ 4¢¢iMun pTrseMed those lY£d5. JL also includes ¢CXJsideration
ofany Ileu or di10 in & aGcThfftl& aJNJ se¢kin¥ rxp14011is f¥offt the Isie¢S
0[rning any such mollW%, 11)¢ undertaken th Thx PrOde all the evideDce that
be fequirtd io an audi¢ no opinion 1$ gtven Is to Wheth th¢ X%Qunts
Pr£S¢ a-Bue and faiff view the is lith7*d its rnattcr5 sci oul io the stthmenl
EXAfvItNEk'S STATEMEP
In rynli( 1 rny cxaminb11 no CbEller ]w come to my arreDU