Charity number: 302844 SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Report of the Trustees and Unaudited Financial Statements For the year ended 31 December 2023
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Contents Page For the year ended 31 December 2023 Report of the Trustees 1to3 Independent Examiner's Report to the Trustees Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements 7t012 Detailed Statement of Financial Activities 13
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Report of the Trustees For the year ended 31 December 2023 The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 December 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). The trustees are responsible for the preparatiori of the Trustees, Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practi). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the Charity's state of affairs and of the incoming resources and application of resources by the Charity for that period. In preparing these financial statements the trustees are required to: Select suitable accounting policies and apply them consistently; Observe the methods and principles on the Charities SORP; Make judgements and accounting estimates that are reasonable and prudent; Prepare the Financial Statements on the going concern basis unless it is inappropriate to presume the Charity will continue its operations. The trustees are responsible for keeping proper accounting records that are sufficient to show and explain all of the Charity's transactions to ensure that the financial statements comply with the Charities Act 2011, The Charity (Accounts and Reports) Regulations 2008. and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities. OBJECTIVES AND ACTIVITIES Objectives and aims The principal objective of the charity is to maintain the village hall for the communal benefit of the inhabitants of Smarden and the neighbourhood including the provision of public services. The Charter Hall is used by village organisations and societies; the use of the hall for private functions provides income which is used to keep charges for community use low, and also provides funding to support improvement to the general functioning of the hall. The Hall houses the IT Centre and the Heritage Centre; with a drop-in centre operating on a twice-weekly basis providing services for older people. The management committee have continued to maintain, manage and develop the hall as a facility for the whole community. The Trustees are grateful for the continuing support of so many local residents. Statement on public benefit The trustees have considered the Charity Commission's guidance on public benefit, including the guidan 'public benefit: running a charity (PB2)'. They continue to focus on providing a wide range of servies and activities to contribute to the well-being of local people and ensuring charges are kept low to ensure accessibility for all the community. ACHIEVEMENTS AND PERFORMANCE Significant activities The charitable activities continued to be that of hiring out the hall. The fundraising activities during the year were the mini lottery. Achievements against objectives The Charter Hall trustees are committed to maintaining and developing the Charter Hall so that it remains an attractive venue for the use of all village residents. Improvements to the building and the fabric are undertaken on a continuing basis. Investment performance The trustees. policy is that any sum of cash at any time belonging to the charity and not needed as a balance for working purposes, is invested in order to achieve both income and optimum growth. The management committee receive financial reports at each of their meetings and are thus able to continuously monitor the charity's investments to ensure the policy is effective. Reserves Total income allocated to general unrestricted fvnds amounted to: £36,701. Total costs of raising funds amounted to: £0. Total expenditure on charitable activities amounted to: £38,064 This meant a reduction to general unrestricted funds of: £1,363. Taking into account the funds brought forward, the general unrestricted funds balance to be carried forward is: £37,517. There was no change to the restricted fund of New Village hall which continues to be £605,532. 1of13
SMARDEN CHARTER HALL MANAGEMENT COMMIThEE Report of the Trustees Continued For the year ended 31 December 2023 Going concern The trustees continue to adopt the going concern basis in preparing financial statements given their justifiable expectations that the charity has adequate resources to continue its operational existence for the foreseeable future. STRUCTURE. GOVERNANCE AND MANAGEMENT Governing document The charity is governed by the Constitution set out in the Deed of Conveyance dated 7 July 1964. The trustees have complied with their duty in Section 17(5) of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission. Recruitment and appointment of trustees The management and decision making of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed. The trustees are appointed annually by the members in the general meeting and they are made aware on their appointment of their responsibilities under charity legislation. The trustees who served during the year are set out on page 2. The member's of the Charity's management committee are appointed annually by the trustees. management committee who served during the year are set out on page 2. The members of the The trustees have have carried out risk assessments applicable to the charity, in particular the operations and finanS of the charity, and have systems and procedures in place to mitigate exposure to all risks identified. REFERENCE AND ADMINISTRATIVE INFORMATION Name of Charity Charity registration number Principal address SMARDEN CHARTER HALL MANAGEMENT COMMirrEE 302844 The Meeting House Water Lane Smarden Ashford, Kent TN27 8NR Trustees The trustees and officers serving during the year and since the year end were as follows: Michael Barkway Angela Wilson Roger Craig Brian Martin Bristow Mark Bickerton Geraldine Dyer Fran Lester Lea Randolph Paul Ryan Gill Sadler Secretary Fran Lester Independent examiners Orchard Business Services Orchard View Pook Lane Biddenden Ashford, Kent TN27 8JU 2of13
SMARDEN CHARTER HALL MANAGEMENT COMMirrEE Report of the Trustees Continued For the year ended 31 December 2023 Solicitors Hallet & Co 11 Bank Street Ashford Kent TN23 1 DA Approved by the Board of Trustees and signed on its behalf by Fran Lest 3of13
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Independent Examiners Report to the Trustees For the year ended 31 December 2023 I report to the trustees on my examination of the accounts of the charity for the year ended 31 Dember 2023. This report is made solely to the charity's trustees, as a body. in accor5dance with Part 4of the Charities (Accounts & Reports) Regulations 2008. To the fullest extent permitted by law, i do not accept or assume responsibility to any person or body other than the charity and the charity's trustees for my work or for this report. Responsibilities and basis of report As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act.). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiners statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act- or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Orchard Business Services Orchard View Pook Lane Biddenden Ashford, Kent TN27 8JU 19 April 2024 4of13
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Statement of Financial Activities For the year ended 31 December 2023 Notes Unrestricted funds Restricted funds 2023 2022 Income and endowments from: Donations and legacies Charitable activities Other trading activites Investments 7,075 22,686 6.900 40 7,075 22,686 6,900 40 2,917 18,981 2,340 Total 36,701 36.701 24,238 Expenditure on: Charitable activities 617 (38,064) (38,064) (38,064) (38,064) (38,000) (38,000) Total Net incomelexpenditure Reconciliation of funds Total funds brought forward Total funds carried forward (1,363) (1,363) (13,762) 38,880 605.532 605,532 644,412 658,174 37,517 643,049 644,412 5of13
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Statement of Financial Position As at 31 December 2023 Notes 2023 2022 Fixed assets Tangible assets 12 614,242 615,569 614,242 615,569 Current assets Debtors 13 2,142 27,315 29,457 (650) 822 28,671 29,493 (650) Cash at bank and in hand Creditors: amounts falling due within one year 14 Net current assets 28,807 643,049 28.843 644.412 Total assets less current liabilities Net assets 643,049 644,412 The funds of the charity Restricted income funds Unrestricted income funds 15 605,532 37,517 605,532 38,880 15 Total funds 643,049 644,412 The financial statements were approved and authorised for issue by the Board and signed on its behalf by: Geraldine Dyer Trustee 6of13
SMARDEN CHARTER HALL MANAGEMENT COMMIThEE Notes to the Financial Statements For the year ended 31 December 2023 1. Accounting Policies Basis of accounting The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011. SMARDEN CHARTER HALL MANAGEMENT COMMITTEE meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s)- Statement of cash flows The Trustees have taken advantage of the exemption in SORP FRS 102 from including a cash flow statement in the financial statements on the grounds that the charity is small. Funds General funds are unrestricted funds which are available for use at the discretion of the trustees in order to carry out the charitable activites, fundraising, and furtherance of the general objectives. They have not been designated for any other purpose. Restricted funds are funds which are to be used in accordance with specific restrrictions imposed by donors or which have been raised by the charity for a particular purpose. The costs of raising and adminstering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Incoming resources All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. Donated services of facilities are recognised when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the charity of the item is probable and that the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS102), the general volunteer time of Friends is not recognised and refer to the Trustees, Report for more information about their contribution. On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or fscilities of equivelant economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Income tax recoverable in relation to investment income is recognised at the time the investment is received. Resources expended Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured accurately. Expenditure is classified by activity. The costs of each activity are made up of the total of the direct costs and shared costs, including support costs involved in undertaking each activity. Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activites. Support costs are those costs incurred directly in support of expenditure on the objects of the charity. Costs of charitable activities are costs incurred on the charity's operations, including support costs. Expenditure may be inclusive of irrecoverable VAT. 7of13
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Notes to the Financial Statements Continued For the year ended 31 December 2023 Tangible fixed assets Tangible fixed assets are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Freehold Property: O % straight line basis Fixtures & Fittings= 10 % straight line basis The trustees decided upon the above acocunting policy for freehold property in belief that residual value of the building is unlikely to have significant change in value over the asset's useful life. Debtors Liabilities are recognised on the Statement of Financial Position as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure. Liabilities are recognised ta the amount the charity anticipates it will pay to settle the debt. 2. Income from donations and legacies 2023 2022 Unrestricted funds Donations received 7,075 250 Grants received 2,667 7,075 2,917 3. Income from charitable activities 2023 2022 Unrestricted funds Hiring charges Income from charitable activities 22,686 18,981 4. Income earned from other activities 2023 2022 Unrestricted funds Fund raising events 6,900 2,340 6,900 2,340 8of13
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Notes to the Financial Statements Continued For the year ended 31 December 2023 5. Investment income 2023 2022 Unrestricted funds Bank interest receivable 40 6. Costs of charitable activities by fund type 2023 2022 Unrestricted funds Support costs 38,064 38,000 7. Costs of charitable activities by activity type 2023 2022 Support costs Hiring charges 38,064 38,000 8. Analysis of support costs 2023 2022 Hiring charges Secretarial Services Charitable Activities Other resources expended Caretaker, cleaning and gardening Insurance 6,000 19,002 1,327 5,370 10,521 1,768 6,070 6,651 1,362 3.233 1,420 10,277 Repairs and maintenance Governance costs 1,070 1,993 38,064 38,000 9of13
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Notes to the Financial Statements Continued For the year ended 31 December 2023 g. Net incomel(expenditure) for the year This is stated after chargingl(crediting): 2023 2022 Depreciation of owned fixed assets Accountancy fees 1,327 650 1,768 650 10. Particulars of employees 2023 2022 Charity employees 11. Comparative for the Statement of Financial Activities The comparative year values on the Statement of Financial Activites are for unrestricted funds. 12. Tangible fixed assets Land and Buildings Fixtures and Fittings Cost or valuation Total At 01 January 2023 At 31 December 2023 708.077 708,077 89,830 89,830 797,907 797,907 Depreciation At 01 January 2023 Charge for year At 31 Dernber 2023 Net book values 97,816 84,522 182,338 1,327 85,849 1.327 183,665 97,816 At 31 December 2023 610,261 3,981 614,242 At 31 December 2022 610,261 5,308 615,569 10of13
SMARDEN CHARTER HALL MANAGEMENT COMMIFtEE Notes to the Financial Statements Continued For the year ended 31 December 2023 13. Debtors 2023 2022 Amounts due within one year: Trade debtors 1,706 722 Prepayments and accrued income 436 100 2,142 822 14. Creditors: amounts falling due within one year 2023 2022 Trade creditors 650 650 650 650 15. Movement in funds Unrestricted Funds Balance at 0110112023 Incoming resources Outgoing resources Balance at 3111212023 General General 38.880 36,701 (38.064) 37,517 38,880 36,701 (38,064) 37,517 Unrestricted Funds - Previous year Balance at 0110112022 Incoming resources Outgoing resources Balance at 3111212022 General General 52,642 24,238 {38,000) 38,880 52.642 24,238 (38,000) 38,880 Purpose of unrestricted Funds General To carry out charitable activities. 11 of13
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE Notes to the Financial Statements Continued For the year ended 31 December 2023 Restricted Funds Balance at 0110112023 Balance at 3111212023 New Village Hall 605,532 605,532 605,532 605,532 Restricted Funds - Previous year Balance at 0110112022 Balance at 3111212022 New Village Hall 605,532 605,532 605,532 605,532 Purpose of restricted funds New Village Hall Building of new village hall 16. Analysis of net assets between funds Tangible fixed assets Net current assets I (liabilities) Net Assets Unrestricted funds General General 614,242 28,807 643,049 614,242 28.807 643,049 Previous year Tangible fixed assets Net current assets I (liabilities) Net Assets Unrestricted funds General General 615,569 28,843 644,412 615,569 28.843 644,412 12of13
SMARDEN CHARTER HALL MANAGEMENT COMMirfEE Detailed Statement of Financial Activities For the year ended 31 December 2023 2023 2022 INCOME AND ENDOWMENT Donations and legacies Donations Grants receivable 7,075 250 2,667 Charitable activities Income from charitable activities 7,075 2.917 22,686 18,981 Other trading activities Fund raising events 22,686 18,981 6,900 2,340 Investments Bank interest receivable 6,900 2,340 40 40 Total incoming resources SUPPORT COSTS Secretarial Services Secretarial Services 36,701 24,238 (6,000) (5,370) Charitable Activities Charitable Activities (6,000) (5,370) (19,002) (10,521) Other resources expended Other resources expended (19,002) (10,521) (1,327) (1,768) Caretaker, cleaning and gardening Caretaker, cleaning and gardening (1,327) (1,768) (6,070) (6,651) Insurance Insurance (6,070) (6,651) (1,362) (1,420) Repairs and maintenance Repairs and maintenance (1,362) (1,420) (3,233) (10,277) Governance costs Governance costs (3,233) (10,277) (1,070) (1,993) (1,070) (1,993) Total resources expended (38,064) (38,000) Net Expenditure (1,363) (13,762) 13of13 This page does not form part of the statutory financial statements