Charity number: 302844
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Report of the Trustees and Unaudited Financial Statements
For the year ended 31 December 2023

SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Contents Page
For the year ended 31 December 2023
Report of the Trustees
1to3
Independent Examiner's Report to the Trustees
Statement of Financial Activities
Statement of Financial Position
Notes to the Financial Statements
7t012
Detailed Statement of Financial Activities
13

SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Report of the Trustees
For the year ended 31 December 2023
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31
December 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of
Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard
applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees are responsible for the preparatiori of the Trustees, Report and the Financial Statements in accordance with
applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practi￿).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial
year which give a true and fair view of the Charity's state of affairs and of the incoming resources and application of
resources by the Charity for that period. In preparing these financial statements the trustees are required to: Select suitable
accounting policies and apply them consistently; Observe the methods and principles on the Charities SORP; Make
judgements and accounting estimates that are reasonable and prudent; Prepare the Financial Statements on the going
concern basis unless it is inappropriate to presume the Charity will continue its operations.
The trustees are responsible for keeping proper accounting records that are sufficient to show and explain all of the Charity's
transactions to ensure that the financial statements comply with the Charities Act 2011, The Charity (Accounts and Reports)
Regulations 2008. and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity
and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The principal objective of the charity is to maintain the village hall for the communal benefit of the inhabitants of Smarden
and the neighbourhood including the provision of public services.
The Charter Hall is used by village organisations and societies; the use of the hall for private functions provides income
which is used to keep charges for community use low, and also provides funding to support improvement to the general
functioning of the hall.
The Hall houses the IT Centre and the Heritage Centre; with a drop-in centre operating on a
twice-weekly basis providing services for older people.
The management committee have continued to maintain, manage and develop the hall as a facility for the whole community.
The Trustees are grateful for the continuing support of so many local residents.
Statement on public benefit
The trustees have considered the Charity Commission's guidance on public benefit, including the guidan￿ 'public benefit:
running a charity (PB2)'.
They continue to focus on providing a wide range of servies and activities to contribute to the well-being of local people and
ensuring charges are kept low to ensure accessibility for all the community.
ACHIEVEMENTS AND PERFORMANCE
Significant activities
The charitable activities continued to be that of hiring out the hall.
The fundraising activities during the year were the mini lottery.
Achievements against objectives
The Charter Hall trustees are committed to maintaining and developing the Charter Hall so that it remains an attractive
venue for the use of all village residents. Improvements to the building and the fabric are undertaken on a continuing basis.
Investment performance
The trustees. policy is that any sum of cash at any time belonging to the charity and not needed as a balance for working
purposes, is invested in order to achieve both income and optimum growth.
The management committee receive financial
reports at each of their meetings and are thus able to continuously monitor the charity's investments to ensure the policy is
effective.
Reserves
Total income allocated to general unrestricted fvnds amounted to: £36,701.
Total costs of raising funds amounted to: £0.
Total expenditure on charitable activities amounted to: £38,064
This meant a reduction to general unrestricted funds of: £1,363.
Taking into account the funds brought forward, the general unrestricted funds balance to be carried forward is: £37,517.
There was no change to the restricted fund of New Village hall which continues to be £605,532.
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SMARDEN CHARTER HALL MANAGEMENT COMMIThEE
Report of the Trustees Continued
For the year ended 31 December 2023
Going concern
The trustees continue to adopt the going concern basis in preparing financial statements given their justifiable expectations
that the charity has adequate resources to continue its operational existence for the foreseeable future.
STRUCTURE. GOVERNANCE AND MANAGEMENT
Governing document
The charity is governed by the Constitution set out in the Deed of Conveyance dated 7 July 1964.
The trustees have complied with their duty in Section 17(5) of the Charities Act 2011 to have due regard to the public benefit
guidance published by the Charity Commission.
Recruitment and appointment of trustees
The management and decision making of the charity is the responsibility of the Trustees who are elected and co-opted under
the terms of the Trust deed.
The trustees are appointed annually by the members in the general meeting and they are made aware on their appointment
of their responsibilities under charity legislation. The trustees who served during the year are set out on page 2.
The member's of the Charity's management committee are appointed annually by the trustees.
management committee who served during the year are set out on page 2.
The members of the
The trustees have have carried out risk assessments applicable to the charity, in particular the operations and finan￿S of
the charity, and have systems and procedures in place to mitigate exposure to all risks identified.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity
Charity registration number
Principal address
SMARDEN CHARTER HALL MANAGEMENT COMMirrEE
302844
The Meeting House
Water Lane
Smarden
Ashford, Kent
TN27 8NR
Trustees
The trustees and officers serving during the year and since the year end were as follows:
Michael Barkway
Angela Wilson
Roger Craig
Brian Martin Bristow
Mark Bickerton
Geraldine Dyer
Fran Lester
Lea Randolph
Paul Ryan
Gill Sadler
Secretary
Fran Lester
Independent examiners
Orchard Business Services
Orchard View
Pook Lane
Biddenden
Ashford, Kent
TN27 8JU
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SMARDEN CHARTER HALL MANAGEMENT COMMirrEE
Report of the Trustees Continued
For the year ended 31 December 2023
Solicitors
Hallet & Co
11 Bank Street
Ashford
Kent
TN23 1 DA
Approved by the Board of Trustees and signed on its behalf by
Fran Lest
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SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Independent Examiners Report to the Trustees
For the year ended 31 December 2023
I report to the trustees on my examination of the accounts of the charity for the year ended 31 De￿mber 2023.
This report is made solely to the charity's trustees, as a body. in accor5dance with Part 4of the Charities (Accounts &
Reports) Regulations 2008.
To the fullest extent permitted by law, i do not accept or assume responsibility to any person or body other than the charity
and the charity's trustees for my work or for this report.
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the
Charities Act 2011 ('the 2011 Act.).
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying
out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of
the Act.
Independent examiners statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination
giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act- or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the
Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view,
which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be
drawn in this report in order to enable a proper understanding of the accounts to be reached.
Orchard Business Services
Orchard View
Pook Lane
Biddenden
Ashford, Kent
TN27 8JU
19 April 2024
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SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Statement of Financial Activities
For the year ended 31 December 2023
Notes
Unrestricted
funds
Restricted
funds
2023
2022
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activites
Investments
7,075
22,686
6.900
40
7,075
22,686
6,900
40
2,917
18,981
2,340
Total
36,701
36.701
24,238
Expenditure on:
Charitable activities
617
(38,064)
(38,064)
(38,064)
(38,064)
(38,000)
(38,000)
Total
Net incomelexpenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward
(1,363)
(1,363)
(13,762)
38,880
605.532
605,532
644,412
658,174
37,517
643,049
644,412
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SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Statement of Financial Position
As at 31 December 2023
Notes
2023
2022
Fixed assets
Tangible assets
12
614,242
615,569
614,242
615,569
Current assets
Debtors
13
2,142
27,315
29,457
(650)
822
28,671
29,493
(650)
Cash at bank and in hand
Creditors: amounts falling due within one year
14
Net current assets
28,807
643,049
28.843
644.412
Total assets less current liabilities
Net assets
643,049
644,412
The funds of the charity
Restricted income funds
Unrestricted income funds
15
605,532
37,517
605,532
38,880
15
Total funds
643,049
644,412
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Geraldine Dyer
Trustee
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SMARDEN CHARTER HALL MANAGEMENT COMMIThEE
Notes to the Financial Statements
For the year ended 31 December 2023
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are
included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS
102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their
accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)
(effective 1 January 2019),, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and
Republic of Ireland (FRS 102), and the Charities Act 2011.
SMARDEN CHARTER HALL MANAGEMENT COMMITTEE meets the definition of a public benefit entity under FRS 102.
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant
accounting policy note(s)-
Statement of cash flows
The Trustees have taken advantage of the exemption in SORP FRS 102 from including a cash flow statement in the
financial statements on the grounds that the charity is small.
Funds
General funds are unrestricted funds which are available for use at the discretion of the trustees in order to carry out the
charitable activites, fundraising, and furtherance of the general objectives. They have not been designated for any other
purpose.
Restricted funds are funds which are to be used in accordance with specific restrrictions imposed by donors or which
have been raised by the charity for a particular purpose. The costs of raising and adminstering such funds are charged
against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Incoming resources
All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and
the amount can be quantified with reasonable accuracy.
Donated services of facilities are recognised when the charity has control over the item, any conditions associated with
the donated item have been met, the receipt of economic benefit from the use of the charity of the item is probable and
that the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS102), the general
volunteer time of Friends is not recognised and refer to the Trustees, Report for more information about their contribution.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the
charity which is the amount the charity would have been willing to pay to obtain services or fscilities of equivelant
economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of
the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment is received.
Resources expended
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is
probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be
measured accurately. Expenditure is classified by activity. The costs of each activity are made up of the total of the direct
costs and shared costs, including support costs involved in undertaking each activity.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating
information in support of the charitable activites. Support costs are those costs incurred directly in support of expenditure
on the objects of the charity.
Costs of charitable activities are costs incurred on the charity's operations, including support costs.
Expenditure may be inclusive of irrecoverable VAT.
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SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Notes to the Financial Statements Continued
For the year ended 31 December 2023
Tangible fixed assets
Tangible fixed assets are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is
provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their
expected useful lives on the following basis:
Freehold Property: O % straight line basis
Fixtures & Fittings= 10 % straight line basis
The trustees decided upon the above acocunting policy for freehold property in belief that residual value of the building is
unlikely to have significant change in value over the asset's useful life.
Debtors
Liabilities are recognised on the Statement of Financial Position as resources expended when there is a legal or
constructive obligation committing the Charity to the expenditure. Liabilities are recognised ta the amount the charity
anticipates it will pay to settle the debt.
2. Income from donations and legacies
2023
2022
Unrestricted funds
Donations received
7,075
250
Grants received
2,667
7,075
2,917
3. Income from charitable activities
2023
2022
Unrestricted funds
Hiring charges
Income from charitable
activities
22,686
18,981
4. Income earned from other activities
2023
2022
Unrestricted funds
Fund raising events
6,900
2,340
6,900
2,340
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SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Notes to the Financial Statements Continued
For the year ended 31 December 2023
5. Investment income
2023
2022
Unrestricted funds
Bank interest receivable
40
6. Costs of charitable activities by fund type
2023
2022
Unrestricted funds
Support costs
38,064
38,000
7. Costs of charitable activities by activity type
2023
2022
Support costs
Hiring charges
38,064
38,000
8. Analysis of support costs
2023
2022
Hiring charges
Secretarial Services
Charitable Activities
Other resources
expended
Caretaker, cleaning and
gardening
Insurance
6,000
19,002
1,327
5,370
10,521
1,768
6,070
6,651
1,362
3.233
1,420
10,277
Repairs and
maintenance
Governance costs
1,070
1,993
38,064
38,000
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SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Notes to the Financial Statements Continued
For the year ended 31 December 2023
g. Net incomel(expenditure) for the year
This is stated after chargingl(crediting):
2023
2022
Depreciation of owned fixed assets
Accountancy fees
1,327
650
1,768
650
10. Particulars of employees
2023
2022
Charity employees
11. Comparative for the Statement of Financial Activities
The comparative year values on the Statement of Financial Activites are for unrestricted funds.
12. Tangible fixed assets
Land and
Buildings
Fixtures and
Fittings
Cost or valuation
Total
At 01 January 2023
At 31 December 2023
708.077
708,077
89,830
89,830
797,907
797,907
Depreciation
At 01 January 2023
Charge for year
At 31 De￿rnber 2023
Net book values
97,816
84,522
182,338
1,327
85,849
1.327
183,665
97,816
At 31 December 2023
610,261
3,981
614,242
At 31 December 2022
610,261
5,308
615,569
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SMARDEN CHARTER HALL MANAGEMENT COMMIFtEE
Notes to the Financial Statements Continued
For the year ended 31 December 2023
13. Debtors
2023
2022
Amounts due within one year:
Trade debtors
1,706
722
Prepayments and accrued income
436
100
2,142
822
14. Creditors: amounts falling due within one year
2023
2022
Trade creditors
650
650
650
650
15. Movement in funds
Unrestricted Funds
Balance at
0110112023
Incoming
resources
Outgoing
resources
Balance at
3111212023
General
General
38.880
36,701
(38.064)
37,517
38,880
36,701
(38,064)
37,517
Unrestricted Funds - Previous year
Balance at
0110112022
Incoming
resources
Outgoing
resources
Balance at
3111212022
General
General
52,642
24,238
{38,000)
38,880
52.642
24,238
(38,000)
38,880
Purpose of unrestricted Funds
General
To carry out charitable activities.
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SMARDEN CHARTER HALL MANAGEMENT COMMITTEE
Notes to the Financial Statements Continued
For the year ended 31 December 2023
Restricted Funds
Balance at
0110112023
Balance at
3111212023
New Village Hall
605,532
605,532
605,532
605,532
Restricted Funds - Previous year
Balance at
0110112022
Balance at
3111212022
New Village Hall
605,532
605,532
605,532
605,532
Purpose of restricted funds
New Village Hall
Building of new village hall
16. Analysis of net assets between funds
Tangible
fixed assets
Net current
assets I
(liabilities)
Net Assets
Unrestricted funds
General
General
614,242
28,807
643,049
614,242
28.807
643,049
Previous year
Tangible
fixed assets
Net current
assets I
(liabilities)
Net Assets
Unrestricted funds
General
General
615,569
28,843
644,412
615,569
28.843
644,412
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SMARDEN CHARTER HALL MANAGEMENT COMMirfEE
Detailed Statement of Financial Activities
For the year ended 31 December 2023
2023
2022
INCOME AND ENDOWMENT
Donations and legacies
Donations
Grants receivable
7,075
250
2,667
Charitable activities
Income from charitable activities
7,075
2.917
22,686
18,981
Other trading activities
Fund raising events
22,686
18,981
6,900
2,340
Investments
Bank interest receivable
6,900
2,340
40
40
Total incoming resources
SUPPORT COSTS
Secretarial Services
Secretarial Services
36,701
24,238
(6,000)
(5,370)
Charitable Activities
Charitable Activities
(6,000)
(5,370)
(19,002)
(10,521)
Other resources expended
Other resources expended
(19,002)
(10,521)
(1,327)
(1,768)
Caretaker, cleaning and gardening
Caretaker, cleaning and gardening
(1,327)
(1,768)
(6,070)
(6,651)
Insurance
Insurance
(6,070)
(6,651)
(1,362)
(1,420)
Repairs and maintenance
Repairs and maintenance
(1,362)
(1,420)
(3,233)
(10,277)
Governance costs
Governance costs
(3,233)
(10,277)
(1,070)
(1,993)
(1,070)
(1,993)
Total resources expended
(38,064)
(38,000)
Net Expenditure
(1,363)
(13,762)
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This page does not form part of the statutory financial statements