Chairman’s Report – 7th September 2022
It is very pleasing to report that this year we have been able to return to a more normal footing than in previous years. Obviously the various lockdowns eventually ended and we were able to get back to our major function of providing a safe, clean and welcoming venue for both our many regular hirers and individuals who simply want to use our facilities for one off events.
Due to the Government support and our own cash reserves, which we have always maintained to cover us in the event of unexpected costs or a sudden drop in our income, we have been able to come out of the last couple of years which have, to put it mildly, been challenging.
We still, of course, have unexpected situations, such as the serious leak found under the Player’s Hall floor, fortunately this has now been repaired but this is another example of the need to keep our reserves at a healthy level.
I will leave it to Derek to give a more detailed breakdown of our current financial situation and David I am sure will go in to more detail about the repairs and maintenance that have been necessary over the last 12 months.
I am certain that we will face further challenges over the next 12 months, not least the rising cost of energy which has the potential to increase our running costs substantially. This will obviously mean that we will need to review our hirer charges to ensure that we do not run in to cash flow problems.
As ever it would be remiss of me if I did not mention the work that Derek carries out, with the assistance of Alison, to ensure that our income is maintained and costs kept under control. I
would also like to thank Ron for his continued work as Secretary and David, together with Sharon, for ensuring that the Halls are constantly maintained to such a high standard. Robin again is owed our thanks for ensuring that our booking system continues to function so smoothly.
Finally I would like to thank all the trustees for their support and ability to oversee and challenge the management team on our decisions and plans for the future.
OTFORD VILLAGE MEMORIAL HALL
Financial Statements For the Year Ended 31st January 2023
Robsons Accountants
Chartered Certified Accountants
19 Montpelier Avenue
Bexley Kent DA5 3AP
OTFORD VILLAGE MEMORIAL HALL
Income and Expenditure Accounts For the Year Ended 31[st] January 2023
| Income Lettings Sundry income Interest Receivable Income from Saturday Staff Donations received Covid Grant Total Income Expenditure Salaries Lighting & Heating Telephone (after recoveries) Rates & Water Insurance Maintenance Administration Licenses Cleaning Materials Sundry expenses Refurbishment Costs IT Costs Total Expenditure Surplus/(Deficit) |
Year Ended 31stJanuary 2023 £ £ 51,163 542 360 - 216 2,667 __ 54,948 ===== 26,807 3,957 - 1,045 2,013 5,179 50 530 1,364 - 7,284 1,813 ____ 50,042 ===== 4,906 ===== |
Year Ended Year Ended 31stJanuary 2022 31stJanuary 2021 £ £ £ £ 33,039 14,693 490 2,999 294 158 - - 21,325 5,323 11,716 17,335 __ _ 66,894 40,508 ===== ===== 24,600 21,529 3,579 3,394 - 93 214 644 1,595 1,531 5,673 10,982 (88) 23 867 1,124 2,116 - 371 705 14,599 12,783 2,280 1,765 ___ 55,806 54,573 ===== ===== 11,088 (14,065) ===== ==== |
|---|---|---|
OTFORD VILLAGE MEMORIAL HALL
Balance Sheet
For the Year Ended 31[st] January 2023
| Assets Sundry Debtors & Prepayments Santander Current Account Redwood Deposit Account Teachers Building Society Cash Total Assets Liabilities Creditors & Accrued Expenses Bounce Back Loan Net Position Represented by: Balance B/F from 2022 Surplus/Deficit for year |
Year Ended 31stJanuary 2023 £ £ 5,281 7,249 32,121 1,034 10 __ _ 45,695 3,210 - 42,485 ===== 37,579 4,906 ___ 42,485 ===== |
Year Ended 31stJanuary 2022 £ 4,604 4,586 30,276 3,018 10 __ 42,494 4,915 - _ 37,579 ===== 26,491 11,088 ____ 37,579 ====== |
Year Ended 31stJanuary 2021 £ 823 8,883 25,000 18,000 16 __ 52,722 1,491 25,000 _ 26,491 ===== 40,556 (14,065) ____ 26,491 ====== |
|---|---|---|---|
I confirm that the above accounts give a true and fair view of Otford Village Memorial Hall’s financial position for the period ending 31[st] January 2023
OTFORD VILLAGE MEMORIAL HALL
Financial Statements For the Year Ended 31st January 2023
Robsons Accountants
Chartered Certified Accountants
19 Montpelier Avenue
Bexley Kent DA5 3AP
OTFORD VILLAGE MEMORIAL HALL
Income and Expenditure Accounts For the Year Ended 31[st] January 2023
| Income Lettings Sundry income Interest Receivable Income from Saturday Staff Donations received Covid Grant Total Income Expenditure Salaries Lighting & Heating Telephone (after recoveries) Rates & Water Insurance Maintenance Administration Licenses Cleaning Materials Sundry expenses Refurbishment Costs IT Costs Total Expenditure Surplus/(Deficit) |
Year Ended 31stJanuary 2023 £ £ 51,163 542 360 - 216 2,667 __ 54,948 ===== 26,807 3,957 - 1,045 2,013 5,179 50 530 1,364 - 7,284 1,813 ____ 50,042 ===== 4,906 ===== |
Year Ended Year Ended 31stJanuary 2022 31stJanuary 2021 £ £ £ £ 33,039 14,693 490 2,999 294 158 - - 21,325 5,323 11,716 17,335 __ _ 66,894 40,508 ===== ===== 24,600 21,529 3,579 3,394 - 93 214 644 1,595 1,531 5,673 10,982 (88) 23 867 1,124 2,116 - 371 705 14,599 12,783 2,280 1,765 ___ 55,806 54,573 ===== ===== 11,088 (14,065) ===== ==== |
|---|---|---|
OTFORD VILLAGE MEMORIAL HALL
Balance Sheet
For the Year Ended 31[st] January 2023
| Assets Sundry Debtors & Prepayments Santander Current Account Redwood Deposit Account Teachers Building Society Cash Total Assets Liabilities Creditors & Accrued Expenses Bounce Back Loan Net Position Represented by: Balance B/F from 2022 Surplus/Deficit for year |
Year Ended 31stJanuary 2023 £ £ 5,281 7,249 32,121 1,034 10 __ _ 45,695 3,210 - 42,485 ===== 37,579 4,906 ___ 42,485 ===== |
Year Ended 31stJanuary 2022 £ 4,604 4,586 30,276 3,018 10 __ 42,494 4,915 - _ 37,579 ===== 26,491 11,088 ____ 37,579 ====== |
Year Ended 31stJanuary 2021 £ 823 8,883 25,000 18,000 16 __ 52,722 1,491 25,000 _ 26,491 ===== 40,556 (14,065) ____ 26,491 ====== |
|---|---|---|---|
I confirm that the above accounts give a true and fair view of Otford Village Memorial Hall’s financial position for the period ending 31[st] January 2023