Chairman’s Report – 7th September 2022 

It is very pleasing to report that this year we have been able to return to a more normal footing than in previous years. Obviously the various lockdowns eventually ended and we were able to get back to our major function of providing a safe, clean and welcoming venue for both our many regular hirers and individuals who simply want to use our facilities for one off events. 

Due to the Government support and our own cash reserves, which we have always maintained to cover us in the event of unexpected costs or a sudden drop in our income, we have been able to come out of the last couple of years which have, to put it mildly, been challenging. 

We still, of course, have unexpected situations, such as the serious leak found under the Player’s Hall floor, fortunately this has now been repaired but this is another example of the need to keep our reserves at a healthy level. 

I will leave it to Derek to give a more detailed breakdown of our current financial situation and David I am sure will go in to more detail about the repairs and maintenance that have been necessary over the last 12 months. 

I am certain that we will face further challenges over the next 12 months, not least the rising cost of energy which has the potential to increase our running costs substantially. This will obviously mean that we will need to review our hirer charges to ensure that we do not run in to cash flow problems. 

As ever it would be remiss of me if I did not mention the work that Derek carries out, with the assistance of Alison, to ensure that our income is maintained and costs kept under control. I 



would also like to thank Ron for his continued work as Secretary and David, together with Sharon, for ensuring that the Halls are constantly maintained to such a high standard. Robin again is owed our thanks for ensuring that our booking system continues to function so smoothly. 

Finally I would like to thank all the trustees for their support and ability to oversee and challenge the management team on our decisions and plans for the future. 



## OTFORD VILLAGE MEMORIAL HALL 

Financial Statements For the Year Ended 31st January 2023 

## Robsons Accountants 

Chartered Certified Accountants 

19 Montpelier Avenue 

Bexley Kent DA5 3AP 

_____________________ 



## OTFORD VILLAGE MEMORIAL HALL 

## Income and Expenditure Accounts For the Year Ended 31[st] January 2023 

|Income<br>Lettings<br>Sundry income<br>Interest Receivable<br>Income from Saturday Staff<br>Donations received<br>Covid Grant<br>Total Income<br>Expenditure<br>Salaries<br>Lighting & Heating<br>Telephone<br>(after recoveries)<br>Rates & Water<br>Insurance<br>Maintenance<br>Administration<br>Licenses<br>Cleaning Materials<br>Sundry expenses<br>Refurbishment Costs<br>IT Costs<br>Total Expenditure<br>Surplus/(Deficit)|Year Ended<br>31stJanuary 2023<br>£<br>£<br>51,163<br>542<br>360<br>-<br>216<br>2,667<br>______<br>54,948<br>=====<br>26,807<br>3,957<br>-<br>1,045<br>2,013<br>5,179<br>50<br>530<br>1,364<br>-<br>7,284<br>1,813<br>______<br>50,042<br>=====<br>4,906<br>=====|Year Ended<br>Year Ended<br>31stJanuary 2022<br>31stJanuary 2021<br>£<br>£<br>£<br>£<br>33,039<br>14,693<br>490<br>2,999<br>294<br>158<br>-<br>-<br>21,325<br>5,323<br>11,716<br>17,335<br>______<br>______<br>66,894<br>40,508<br>=====<br>=====<br>24,600<br>21,529<br>3,579<br>3,394<br>-<br>93<br>214<br>644<br>1,595<br>1,531<br>5,673<br>10,982<br>(88)<br>23<br>867<br>1,124<br>2,116<br>-<br>371<br>705<br>14,599<br>12,783<br>2,280<br>1,765<br>______<br>______<br>55,806<br>54,573<br>=====<br>=====<br>11,088<br>(14,065)<br>=====<br>====|
|---|---|---|





## OTFORD VILLAGE MEMORIAL HALL 

## Balance Sheet 

For the Year Ended 31[st] January 2023 

|Assets<br>Sundry Debtors<br>& Prepayments<br>Santander<br>Current Account<br>Redwood<br>Deposit Account<br>Teachers<br>Building Society<br>Cash<br>Total Assets<br>Liabilities<br>Creditors & Accrued<br>Expenses<br>Bounce Back Loan<br>Net Position<br>Represented by:<br>Balance B/F from 2022<br>Surplus/Deficit for year|Year Ended<br>31stJanuary 2023<br>£<br>£<br>5,281<br>7,249<br>32,121<br>1,034<br>10<br>______<br>______<br>45,695<br>3,210<br>-<br>______<br>42,485<br>=====<br>37,579<br>4,906<br>______<br>42,485<br>=====|Year Ended<br>31stJanuary 2022<br>£<br>4,604<br>4,586<br>30,276<br>3,018<br>10<br>______<br>42,494<br>4,915<br>-<br>______<br>37,579<br>=====<br>26,491<br>11,088<br>_______<br>37,579<br>======|Year Ended<br>31stJanuary 2021<br>£<br>823<br>8,883<br>25,000<br>18,000<br>16<br>______<br>52,722<br>1,491<br>25,000<br>______<br>26,491<br>=====<br>40,556<br>(14,065)<br>_______<br>26,491<br>======|
|---|---|---|---|



I confirm that the above accounts give a true and fair view of Otford Village Memorial Hall’s financial position for the period ending 31[st] January 2023 



## OTFORD VILLAGE MEMORIAL HALL 

Financial Statements For the Year Ended 31st January 2023 

## Robsons Accountants 

Chartered Certified Accountants 

19 Montpelier Avenue 

Bexley Kent DA5 3AP 

_____________________ 



## OTFORD VILLAGE MEMORIAL HALL 

## Income and Expenditure Accounts For the Year Ended 31[st] January 2023 

|Income<br>Lettings<br>Sundry income<br>Interest Receivable<br>Income from Saturday Staff<br>Donations received<br>Covid Grant<br>Total Income<br>Expenditure<br>Salaries<br>Lighting & Heating<br>Telephone<br>(after recoveries)<br>Rates & Water<br>Insurance<br>Maintenance<br>Administration<br>Licenses<br>Cleaning Materials<br>Sundry expenses<br>Refurbishment Costs<br>IT Costs<br>Total Expenditure<br>Surplus/(Deficit)|Year Ended<br>31stJanuary 2023<br>£<br>£<br>51,163<br>542<br>360<br>-<br>216<br>2,667<br>______<br>54,948<br>=====<br>26,807<br>3,957<br>-<br>1,045<br>2,013<br>5,179<br>50<br>530<br>1,364<br>-<br>7,284<br>1,813<br>______<br>50,042<br>=====<br>4,906<br>=====|Year Ended<br>Year Ended<br>31stJanuary 2022<br>31stJanuary 2021<br>£<br>£<br>£<br>£<br>33,039<br>14,693<br>490<br>2,999<br>294<br>158<br>-<br>-<br>21,325<br>5,323<br>11,716<br>17,335<br>______<br>______<br>66,894<br>40,508<br>=====<br>=====<br>24,600<br>21,529<br>3,579<br>3,394<br>-<br>93<br>214<br>644<br>1,595<br>1,531<br>5,673<br>10,982<br>(88)<br>23<br>867<br>1,124<br>2,116<br>-<br>371<br>705<br>14,599<br>12,783<br>2,280<br>1,765<br>______<br>______<br>55,806<br>54,573<br>=====<br>=====<br>11,088<br>(14,065)<br>=====<br>====|
|---|---|---|





## OTFORD VILLAGE MEMORIAL HALL 

## Balance Sheet 

For the Year Ended 31[st] January 2023 

|Assets<br>Sundry Debtors<br>& Prepayments<br>Santander<br>Current Account<br>Redwood<br>Deposit Account<br>Teachers<br>Building Society<br>Cash<br>Total Assets<br>Liabilities<br>Creditors & Accrued<br>Expenses<br>Bounce Back Loan<br>Net Position<br>Represented by:<br>Balance B/F from 2022<br>Surplus/Deficit for year|Year Ended<br>31stJanuary 2023<br>£<br>£<br>5,281<br>7,249<br>32,121<br>1,034<br>10<br>______<br>______<br>45,695<br>3,210<br>-<br>______<br>42,485<br>=====<br>37,579<br>4,906<br>______<br>42,485<br>=====|Year Ended<br>31stJanuary 2022<br>£<br>4,604<br>4,586<br>30,276<br>3,018<br>10<br>______<br>42,494<br>4,915<br>-<br>______<br>37,579<br>=====<br>26,491<br>11,088<br>_______<br>37,579<br>======|Year Ended<br>31stJanuary 2021<br>£<br>823<br>8,883<br>25,000<br>18,000<br>16<br>______<br>52,722<br>1,491<br>25,000<br>______<br>26,491<br>=====<br>40,556<br>(14,065)<br>_______<br>26,491<br>======|
|---|---|---|---|



I confirm that the above accounts give a true and fair view of Otford Village Memorial Hall’s financial position for the period ending 31[st] January 2023