Hall Trustees, Annual Re Registered Charlty Number 302771 For the Financlal Year Ended 5th April 2024 Prlnclpal Address: The Village Hall Ide Hill Sevenoaks Kent TN14 6JG Trustees Mrs G. Gamer Chair Mr D Miller Vice Chair- resigned 15th Juty 2024 Mr M Denbigh Secretary Mr P Beasley Treasurer Mr D Wiltshire MrA King. Vice Chair- appointed 15th July 2024 Vlllage Group Representatives Dr N Arnott Mr M Fribbens Ms C Dance Mr D Paton Mr P Meredith Ms L Money Mrs L Rutherford Mrs P Mackness Ide Hill Church Parish Council Ide Hill Ftball Club Ide Hill School Ide Hill Society Ide Hill Pre-Sch¢)ol Ide Hill Communty Shop Gardening Society Bankers: HSBC, 69 High Street. Sevenoaks Kent TN13 1LB Independent Examlner: Mrs S Caskey ACA
Governlng Document The Trust Deed dated 14th December 1964. The freehold of the Village Hall is vested with the Charity Commission. Alms and Objectlves The objectives of the Charity are to maintsin and ensure the Village Hall for the use of the inhabitants of Ide Hill Village and the neighbourhood without distinction with regard to sex or political, religious or other opinions, and in particular for the use of meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of lrfe for the said inhabitants. Actlvlties and achievements during the year Income this year totalled just over £31.600, of which £19.900 were fees from hiring the hall, and £11,700 was income from the village fair. No donations were received. Expenditure totalled just under £30.500, resulting in a small surplus of £1.130. This year the village fair reverted to its traditional date of the end of May bank holiday. Profit from the day's activities was £7,631 of which £3,750 was given to local organisations who took part. The insurance policy with Ansvar Insurdnce expired on 111h April 2023. Ansvar had insured the village hall and provided public liability for the fair for many years. However their policy would not cover a clairn arising from the theft of keys from our outside key safe, which is used by hirers to gain access to the hall. Terms were therefore agreed with Zurich insurance for a 2 year contract expiring April 2025. Zurich also insure the Parish Council's properties in Ide Hill and Sundridge. Our policy of improving the hall continued bwth a major change to the heating controls. In October we removed the old coin meters by which hirers tumed on and paid for heating. They were replaced by a Wi Fi Fused Spur remote controller which enables the building manager to programme the heating remotely. This avoids hirers having to feed pound coins into a meter, often well before their hire begins, and provides a high degree of flexibility of both temperature and heating times. Hire charges were increased wef 1st November to reflect the loss of income from the coin meters.
Ide Hlll Village Hall Receipts and Payrnents Account For the year ended 5th April 2024 2023124 202W23 Receipts Hire of Hall Income from Shop Village Fair Donations 14.606 5.316 11,701 15,106 5,066 9,623 5,245 Total Receipts 31.623 35,040 Payments Village Hall Expenditure Village Fair Costs Distribution of Village Fair surplus 22.673 4,070 3,750 26,638 4,191 2,400 Total Payments 30,493 33.229 Surplus (Deficlt) 1,130 1,811
Ide Hill Village Hall Statement of Assets and Liabilities As at yh April 2024 2023124 2022123 Cash funds 28,634 27,504 Other monetary assets Other Debts due to the Charity 143.356 143,356 Investment assets Other investments 1,0 1,000 Assets retained for the charity's own use Land Buildings and Furniture 2,000 2.000 Liabllltles Total assets and liabilities at the end of the year 174.990 173,860 Signed by Paul Beasley on behalf of all the trustees Sig re Date
Independent examlnerfs report to the trustees of Ide Hill Vlllage Hall I report to the trustees on my examination of the accounts of Ide Hill Village Hall (the Trust) for the year ended 5 April 2024. Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's a)untS carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commtssion under section 145(5)(b) of the Act. Independent examinevs statement I have completed my examination. I cOnfin that no rnaterial matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come acr¢)ss no other matters in connedion with the examination to which attention should be dravm in this repcrt in order to enable a proper understanding of the accounts to be reached. 20Iq14 Sue Caskey A Date