Tilmanstone Miners Welfare Institute & Recreation Ground
Charity No: 302739
Trustees’ Annual Report For the Period
From 1st January 2024 to 31st December 2024
Trustees:
Mr K Catt Committee member; representative from the Bowls Club for a term of a year from 3[rd] May 2024
Mrs W Hansell (Eythorne Parish Council January 2023); took up her trustee position on 30[th] January 2023 for a term of 4 years.
Mr G Machin. Vice Chairman. (CISWO). Reappointed 15[th] May 2024
Mrs S Knowles. Treasurer.(CISWO). Reappointed 3[rd] May 2024
Mrs J Thatcher Committee member (CISWO) appointed 2[nd] July 2025
Charity’s address:
The Sports Pavilion, the Welfare Ground off Adelaide Road, Eythorne nr Dover Kent CT15 4AN
Bank: Barclays Bank
Secretary:
Mrs J Thatcher was appointed secretary on a voluntary basis on 28 September 2023 .
Objectives
The objectives of the charity as set out in its governing document of September 2006, amended 12 May 2012, is the provision of an institute and recreation ground for the benefit of the inhabitants (and in particular, but not exclusively, such of the said inhabitants as are members of the mining community) of the area of benefit (the Parish of Eythorne and the neighbourhood) without distinction of political, religious or other opinions with the object of improving the conditions of life for the said inhabitants.
Main Activities of the Charity and Statement of Public Benefit
The trustees and volunteers continue to work to provide sports facilities for local inhabitants. The provision and maintenance of the football pitches, the bowls green, the sports and bowls pavilions and the recreation ground continue to be the main activities of the charity.
TMWI&RG TAR 2024
1
The charity also provides and maintains the facilities of the Bowls Club and the Social Club. These clubs in return support the charity financially. The Bowls Club through subscriptions and the Social Club through the income from the bar.
While income from bar sales and private functions had decreased, revenue from pitch fees has increased due to the successful introduction of football sessions for girls.
The trustees want to encourage wider use of the sports facilities as this will benefit the local community. It can provide opportunities for all in our communities but especially for our young people to develop self-confidence, social and practical skills. It is also hoped that encouraging new people to volunteer will also be of mutual benefit. The trustees also want to thank all the volunteers who give so generously of their time. The charity relies on their goodwill.
Achievements
The clubhouse building and facilities have recently undergone a complete compliance check and improvements have been made at a considerable cost to the finances of the welfare, however it was considered to be of the utmost necessity of the trustees to ensure the wellbeing of all who volunteer and the safety of all patrons and visitors to the facility which are now fully compliant with current standards.
The Charity has also taken positive steps to promote and support the development of girl’s football at the club. Participation and interest continue to grow and the trustees are optimistic that this area of activity will expand further in the coming years.
Financial Review
Details of the finances are set out in the Year End Accounts and the Statement of Assets and Liabilities which were examined by Mr T Kilbee. While there was a deficit, the review of the accounts does not indicate underlying problems. However, the trustees are mindful of the need to combine the objectives of the charity with the need to raise sufficient funds to be able to continue its work. There are sufficient funds in its two bank accounts to cover operating costs for at least three years.
Investment Policy
The charity does not have an investment policy in place. However, charity assets that are not currently in use by the charity are being rented out. The tenancy on the bungalow was let in January 2024. Part of the recreation ground continues to be rented out for grazing.
Structure, Governance and Management
The charity was constituted on 16th November 1962, altered on the 2nd November 1998 and is an unincorporated association and its trust deed is dated 13 September 2006, amended on 12th May 2012. In 2024, CISWO decided it was not necessary to update the constitution. This means that the charity can have 12 trustees, 3 appointed by the NUM, 6 appointed by CISWO, 1 appointed by the Eythorne Parish Council and 2 nominated trustees that in the past have been from the respective Sports and Social Clubs.
.
TMWI&RG TAR 2024
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The management of the charity is carried out by the trustees who meet on a monthly basis. The trustees continue to be responsible for the day to day management of the Social & Sports Club in addition to their duties for the charity. The Bowls Club Committee continued its responsibility for the bowls section.
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the Charity’s trustees
Signature: G Machin
Full name Gari Machin
Position: Chairman Date: 20[th] October 2025
TMWI&RG TAR 2024
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Tilmanstone Miners Welfare Institute & Recreation Ground
CC16a
Charity Nos 302739
Receipts and payments accounts
For the period 01-Jan-24 31-Dec-24 To from
Section A Receipts and payments
Unrestricted Restricted funds funds
Endowment funds
Total funds Last year
to the nearest £
to the nearest £
to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | funds to the nearest £ |
funds to the nearest £ |
funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Charity- Bank Interest | 471 | - | - | 471 | 178 | ||||||
| Private Hire | 705 | - | - | 705 | 1,665 | ||||||
| Subscriptions | 587 | - | - | 587 | 783 | ||||||
| Pitch Hire | 3,842 | - | - | 3,842 | 1,532 | ||||||
| Rents | 10,945 | - | - | 10,945 | 7,750 | ||||||
| Donations | 20 | - | - | 20 | - | ||||||
| Bungalow Deposit | 1,208 | - | - | 1,208 | - | ||||||
| Social Club - Bar | - | - | - | - | 35,398 | ||||||
| Bar Cash | 9,625 | - | - | 9,625 | - | ||||||
| Bar Card | 13,486 | - | - | 13,486 | - | ||||||
| Bar Cash Private Functions | 518 | - | - | 518 | 1,406 | ||||||
| Pool Table | 102 | - | - | 102 | 166 | ||||||
| Sundries(Prior Year Adjustment) | 975 | - | - | 975 | 170 | ||||||
| Sub total(Gross income for AR) |
42,484 | - | - | 42,484 | 49,049 | ||||||
| Total receipts | 42,484 | - | - | 42,484 | 49,049 | ||||||
| A3 Payments | |||||||||||
| Charity- Electricity | 4,143 | - | - | 4,143 | 9,776 | ||||||
| Water | 2,983 | - | - | 2,983 | 925 | ||||||
| Telephone | 510 | - | - | 510 | 467 | ||||||
| Licences | 700 | - | - | 700 | 740 | ||||||
| Sports Fees | 30 | - | - | 30 | 180 | ||||||
| Insurance | 3,258 | - | - | 3,258 | 3,091 | ||||||
| Professional Fees | 1,601 | - | - | 1,601 | 450 | ||||||
| Fuel | 569 | - | - | 569 | 680 | ||||||
| Maintenance | 4,098 | - | - | 4,098 | 4,753 | ||||||
| Groundsman | 2,200 | - | - | 2,200 | 2,400 | ||||||
| Metroline(Electrics) | 5,916 | - | - | 5,916 | - | ||||||
| Bungalow Maintenace | 2,860 | - | - | 2,860 | - | ||||||
| Bungalow Deposits | 1,207 | - | - | 1,207 | - | ||||||
| Sundries | 83 | - | - | 83 | 150 | ||||||
| Social Club - Whites | 12,338 | - | - | 12,338 | 19,488 | ||||||
| Bookers | 3,287 | - | - | 3,287 | 5,293 | ||||||
| Other Alcohol | 194 | - | - | 194 | 369 | ||||||
| Consumables | 80 | - | - | 80 | - | ||||||
| Bar Maintenance | 715 | - | - | 715 | - |
CCXX R1 accounts (SS)
27/10/2025
1
| Ents & Bar Staff | 1,145 | - | - | 1,145 | 953 | ||||
|---|---|---|---|---|---|---|---|---|---|
| **Sub total ** | 47,914 | - | - | 47,914 | 49,715 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | - | 8,422 | |||||||
| Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- | - | 8,422 | ||||||
| 58,137 | |||||||||
| - 5,431 | - 5,431 | - 9,088 | |||||||
| - | - | ||||||||
| 59,220 | 59,220 | 68,308 | |||||||
| 53,789 | 53,789 | 59,220 |
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Community ~~Account~~ Current Details Business Premium Account Cash in Hand (including till float) Bar Card (Sum Up) not cleared Total cash funds (agree balances with receipts and payments account(s)) Details Details Bungalow and garden (rented) 4 Acres rented for grazing (agri value) Details Recreation Ground (1941 cost) Pavilion and outbuildings Furniture, fixtures & fittings Security & CCTV Mowers and machinery Details Signature J Thatcher C Page |
Unrestricted funds Restricted funds to nearest £ to nearest £ 31,796 - 20,090 740 - 1,164 - 53,789 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) Endownment (P) - Endownment (P) - Fund to which asset belongs Cost (optional) Endownment (P) 449 Unrestricted 45,633 Unrestricted 12,320 Unrestricted 16,955 Unrestricted 35,053 Fund to which liability relates Amount due (optional) - Print Name Jackie Thatcher Charles Page |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| Current value (optional) |
|||
| 275,000 | |||
| 100,000 | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| J Thatcher | Jackie Thatcher | 23/10/2025 | |
| C Page | Charles Page | 23/10/2025 |
CCXX R2 accounts (SS)
27/10/2025
2
Independent examinerfs report to the trustaes of the filmanstone Miners Welfare Institute & Recreation Ground. I report to the trustees on my examination of the accounts of the Tilmanstone Miners Welfare Institute & Recreation Ground for the year ended 31 December 2024. Responsibilities and basis of report As the Gharity trustees of the Trust. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Ad.). I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 AGI and in carrying out my examination I have f01bv all the applicable Directions given by the Charity Commission under seclion 145(5)(b) of the Act. Independent examine5 statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me (3use to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the the accounts do not accord with those records. I have no conr£ms and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed= Mr T Kilbee 23rd October 2025