## **Tilmanstone Miners Welfare Institute & Recreation Ground**
## **Charity No: 302739**
## **Trustees’ Annual Report For the Period**
## **From 1st January 2024 to 31st December 2024**
## **Trustees:**
Mr K Catt Committee member; representative from the Bowls Club for a term of a year from 3[rd] May 2024
Mrs W Hansell (Eythorne Parish Council January 2023); took up her trustee position on 30[th] January 2023 for a term of 4 years.
Mr G Machin. Vice Chairman. (CISWO). Reappointed 15[th] May 2024
Mrs S Knowles. Treasurer.(CISWO). Reappointed 3[rd] May 2024
Mrs J Thatcher Committee member (CISWO) appointed 2[nd] July 2025
## **Charity’s address:**
The Sports Pavilion, the Welfare Ground off Adelaide Road, Eythorne nr Dover Kent CT15 4AN
**Bank:** Barclays Bank
## **Secretary:**
Mrs J Thatcher was appointed secretary on a voluntary basis on 28 September 2023 **.**
## **Objectives**
The objectives of the charity as set out in its governing document of September 2006, amended 12 May 2012, is the provision of an institute and recreation ground for the benefit of the inhabitants (and in particular, but not exclusively, such of the said inhabitants as are members of the mining community) of the area of benefit (the Parish of Eythorne and the neighbourhood) without distinction of political, religious or other opinions with the object of improving the conditions of life for the said inhabitants.
## **Main Activities of the Charity and Statement of Public Benefit**
The trustees and volunteers continue to work to provide sports facilities for local inhabitants. The provision and maintenance of the football pitches, the bowls green, the sports and bowls pavilions and the recreation ground continue to be the main activities of the charity.
TMWI&RG TAR 2024
1
The charity also provides and maintains the facilities of the Bowls Club and the Social Club. These clubs in return support the charity financially. The Bowls Club through subscriptions and the Social Club through the income from the bar.
While income from bar sales and private functions had decreased, revenue from pitch fees has increased due to the successful introduction of football sessions for girls.
The trustees want to encourage wider use of the sports facilities as this will benefit the local community. It can provide opportunities for all in our communities but especially for our young people to develop self-confidence, social and practical skills. It is also hoped that encouraging new people to volunteer will also be of mutual benefit. The trustees also want to thank all the volunteers who give so generously of their time. The charity relies on their goodwill.
## **Achievements**
The clubhouse building and facilities have recently undergone a complete compliance check and improvements have been made at a considerable cost to the finances of the welfare, however it was considered to be of the utmost necessity of the trustees to ensure the wellbeing of all who volunteer and the safety of all patrons and visitors to the facility which are now fully compliant with current standards.
The Charity has also taken positive steps to promote and support the development of girl’s football at the club. Participation and interest continue to grow and the trustees are optimistic that this area of activity will expand further in the coming years.
## **Financial Review**
Details of the finances are set out in the Year End Accounts and the Statement of Assets and Liabilities which were examined by Mr T Kilbee. While there was a deficit, the review of the accounts does not indicate underlying problems. However, the trustees are mindful of the need to combine the objectives of the charity with the need to raise sufficient funds to be able to continue its work. There are sufficient funds in its two bank accounts to cover operating costs for at least three years.
## **Investment Policy**
The charity does not have an investment policy in place. However, charity assets that are not currently in use by the charity are being rented out. The tenancy on the bungalow was let in January 2024. Part of the recreation ground continues to be rented out for grazing.
## **Structure, Governance and Management**
The charity was constituted on 16th November 1962, altered on the 2nd November 1998 and is an unincorporated association and its trust deed is dated 13 September 2006, amended on 12th May 2012. In 2024, CISWO decided it was not necessary to update the constitution. This means that the charity can have 12 trustees, 3 appointed by the NUM, 6 appointed by CISWO, 1 appointed by the Eythorne Parish Council and 2 nominated trustees that in the past have been from the respective Sports and Social Clubs.
.
TMWI&RG TAR 2024
2
The management of the charity is carried out by the trustees who meet on a monthly basis. The trustees continue to be responsible for the day to day management of the Social & Sports Club in addition to their duties for the charity. The Bowls Club Committee continued its responsibility for the bowls section.
## **Declarations**
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the Charity’s trustees
Signature: G Machin
Full name Gari Machin
Position: Chairman Date: 20[th] October 2025
TMWI&RG TAR 2024
3
**Tilmanstone Miners Welfare Institute & Recreation Ground**
**CC16a**
**Charity Nos 302739**
## **Receipts and payments accounts**
**For the period 01-Jan-24 31-Dec-24 To from**
## **Section A Receipts and payments**
**Unrestricted Restricted funds funds**
**Endowment funds**
**Total funds Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
|**A1 Receipts**|
**funds**
**to the nearest**
**£**||
**funds**
**to the nearest £**|||
**funds**
**to the nearest £**|||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|---|---|
|Charity- Bank Interest|**471**||**-**|||**-**|||**471**||**178**|
|Private Hire|**705**||**-**|||**-**|||**705**||**1,665**|
|Subscriptions|**587**||**-**|||**-**|||**587**||**783**|
|Pitch Hire|**3,842**||**-**|||**-**|||**3,842**||**1,532**|
|Rents|**10,945**||**-**|||**-**|||**10,945**||**7,750**|
|Donations|**20**||**-**|||**-**|||**20**||**-**|
|Bungalow Deposit|**1,208**||**-**|||**-**|||**1,208**||**-**|
|Social Club - Bar|**-**||**-**|||**-**|||**-**||**35,398**|
|Bar Cash|**9,625**||**-**|||**-**|||**9,625**||**-**|
|Bar Card|**13,486**||**-**|||**-**|||**13,486**||**-**|
|Bar Cash Private Functions|**518**||**-**|||**-**|||**518**||**1,406**|
|Pool Table|**102**||**-**|||**-**|||**102**||**166**|
|Sundries(Prior Year Adjustment)|**975**||**-**|||**-**|||**975**||**170**|
|**_Sub total_**_(Gross income for_
_AR)_|**42,484**||**-**|||**-**|||**42,484**||**49,049**|
|**_Total receipts_**|**42,484**|||**-**|||**-**||**42,484**||**49,049**|
|**A3 Payments**||||||||||||
|Charity- Electricity|**4,143**||**-**|||**-**|||**4,143**||**9,776**|
|Water|**2,983**||**-**|||**-**|||**2,983**||**925**|
|Telephone|**510**||**-**|||**-**|||**510**||**467**|
|Licences|**700**||**-**|||**-**|||**700**||**740**|
|Sports Fees|**30**||**-**|||**-**|||**30**||**180**|
|Insurance|**3,258**||**-**|||**-**|||**3,258**||**3,091**|
|Professional Fees|**1,601**||**-**|||**-**|||**1,601**||**450**|
|Fuel|**569**||**-**|||**-**|||**569**||**680**|
|Maintenance|**4,098**||**-**|||**-**|||**4,098**||**4,753**|
|Groundsman|**2,200**||**-**|||**-**|||**2,200**||**2,400**|
|Metroline(Electrics)|**5,916**||**-**|||**-**|||**5,916**||**-**|
|Bungalow Maintenace|**2,860**||**-**|||**-**|||**2,860**||**-**|
|Bungalow Deposits|**1,207**||**-**|||**-**|||**1,207**||**-**|
|Sundries|**83**||**-**|||**-**|||**83**||**150**|
|Social Club - Whites|**12,338**||**-**|||**-**|||**12,338**||**19,488**|
|Bookers|**3,287**||**-**|||**-**|||**3,287**||**5,293**|
|Other Alcohol|**194**||**-**|||**-**|||**194**||**369**|
|Consumables|**80**||**-**|||**-**|||**80**||**-**|
|Bar Maintenance|**715**||**-**|||**-**|||**715**||**-**|
CCXX R1 accounts (SS)
27/10/2025
1
|Ents & Bar Staff|**1,145**||**-**||**-**||**1,145**||**953**|
|---|---|---|---|---|---|---|---|---|---|
|**_Sub total_ **|**47,914**||**-**||**-**||**47,914**||**49,715**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**||||||**-**||**8,422**|
|**_Sub total_ **
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**-**||||||**-**||**8,422**|
|||||||||||
||||||||||**58,137**|
|||||||||||
||**- 5,431**||||||**- 5,431**||**- 9,088**|
||||||||**-**||**-**|
||**59,220**||||||**59,220**||**68,308**|
||**53,789**||||||**53,789**||**59,220**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by two trustees on behalf of all
the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|Community
~~Account~~
Current
**Details**
Business Premium Account
Cash in Hand (including till float)
Bar Card (Sum Up) not cleared
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Bungalow and garden (rented)
4 Acres rented for grazing (agri value)
**Details**
Recreation Ground (1941 cost)
Pavilion and outbuildings
Furniture, fixtures & fittings
Security & CCTV
Mowers and machinery
**Details**
Signature
J Thatcher
C Page|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**31,796**
**-**
**20,090**
**740**
**-**
**1,164**
**-**
**53,789**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Endownment (P)
**-**
Endownment (P)
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Endownment (P)
**449**
Unrestricted
**45,633**
Unrestricted
**12,320**
Unrestricted
**16,955**
Unrestricted
**35,053**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Jackie Thatcher
Charles Page|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
|||||
||||**-**|
|||||
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**Current value**
**(optional)**|
||||**275,000**|
||||**100,000**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
||||Date of
approval|
||J Thatcher|Jackie Thatcher|23/10/2025|
||C Page|Charles Page|**23/10/2025**|
CCXX R2 accounts (SS)
27/10/2025
2
Independent examinerfs report to the trustaes of the filmanstone Miners Welfare Institute
& Recreation Ground.
I report to the trustees on my examination of the accounts of the Tilmanstone Miners Welfare
Institute & Recreation Ground for the year ended 31 December 2024.
Responsibilities and basis of report
As the Gharity trustees of the Trust. you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 ('the Ad.). I report in respect of my
examination of the Trusfs accounts carried out under section 145 of the 2011 AGI and in
carrying out my examination I have f01bv all the applicable Directions given by the Charity
Commission under seclion 145(5)(b) of the Act.
Independent examine5 statement
I have completed my examination. I confirm that no material matters have come to my attention
in connection with the examination giving me (3use to believe that in any material respect:
accounting records were not kept in respect of the Trust as required by section 130 of the
the accounts do not accord with those records.
I have no conr£ms and have come across no other matters in connection wtth the examination
to which attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
Signed=
Mr T Kilbee
23rd October 2025