ETCHINGHILL VILLAGE HALL St Mary's Drlve. Merlden Park. Etchinghlll, Kent, CT18 8NQ Charity Numbar 302736 Year Ended 31st December 2024
ETCHINGHILL VILLAGE HALL st Mary's Drive. M8rid8n Park, Etchinghill. Kent. CT18 8NQ Chahty Number302736 PROFIT & LOSS STATEMENT YEAR ENDED 31-De¢-23 YEAR ENDED 3q-Doc-24 INCOME NOTES GENERAL FINANCIAL 1,143.90 0.00 145.05 0.00 163.90 Bank Interest Dividend Income Donations Grants Mbscellaneous Income 1,511.35 0.00 311.00 15,000.00 212.00 1.452.85 TOTAL GENERAL FINANCIAL 17,034.35 HALL HIRE 13,170.00 4,671.00 Regular Users Occasional Users 13,253.00 4,505.1)0 17.841.00 TOTAL HALL HIRE 17,758.00 FUND RAISING EVENTS 45.00 0.00 4,304.00 1,045.9) 0.00 Open House Petanque Secilon General Fund Raising Pickleball Club Blngo Club 0.00 68.00 412.00 825.50 240.50 5,394.90 TOTAL FUIID RAISING EVENTS 1,546.00 24,688.75 TOTAL INCOPAE 36.338.35 EVH490-2024
ETCHINGHILL VILLAGE HALL St Mary's Drive, Meriden Pa, Etchinghill. Kent, CT18 8NQ Charity Number 302736 PROFIT & LOSS STATEMENT YEAR ENDED 31.Dec.23 YEAR ENDEO 31-D•e-24 EXPENDITURE NOTES UTILITIES 1.169.88 1,213.15 368.26 407.50 221.50 250.76 Gas Electricity Telephone Water Rates Sewerage Rates Non-Domestic Rate5 1,391.79 1,574.70 497.31 421.33 482.77 136.55 3,631.05 TOTAL UTSLITIES 4,504.45 FINANCIAL COSTS 1,410.75 15.00 84.46 189.56 771.00 484.80 Insurance Subscriptions Bank Charges Licence Fees Bad Debls A¢¢ounting Software Licefice 1.481.84 70.31 460.20 20.00 582.39 2.955.57 TOTAL FINANCIAL COSTS 2,614.74 GENERAL EXPENSES iii.(xi Advertlsements Postage Stationery & Printing Miscellaneous 53.00 3.50 249.02 0.00 456.11 203.86 554.77 770.97 TOTAL GENERAL EXPENSES 860.29 FUND RAISING EXPENSES Open House Petanque Section Gene[81 Fund Raising Bingo Club 43.99 2,930.31 0.00 46.66 148.66 206.69 2,974.30 TOTAL FUND RAISING EXPENSES 402.01 EVH-490-2024
ETCHINGHILL VILLAGE HALL st Marys Drive, Meriden Part¢. Etchinghill, Kent. CT18 8NQ Chènty Numbér 302736 PROFIT & LOSS STATEMENT YEAR ENDED 31-Dec-23 YEAR ENDED 31-Dèc-24 EXPENDITURE NOTES MAINTENANCE 39.28 Buildings Grounds 75.04 30.50 1.940.00 1,933.87 1,173.15 588.78 1,463.57 426.48 3,799.04 1,476.17 1,651.00 1.774.03 459.55 411.55 1,181.58 457.08 Groundsman Cleanbng Securily Electrical Equipment ServlceAgreements Building Extension 676.00 8,126.24 TOTAL MAINTENANCE 11,430.43 DEPRECIATION 763.50 Current Year 3,416.18 763.50 TOTAL DEPRECIATION 3,416.18 19,221.63 TOTAL EXPENDITURE 23,228.10 5.467.12 SURPLUSILOSS OF INCOMEEXPENDITURE 13,110.25 EVH-490-2024
ETCHINGHILL VILLAGE HALL St Marys Drive. Meiid8n Path, EtGhinghill, Kent, CT18 8NQ CharityNumber 30273fj OALANCE SHEET YEAR ENDED 31-De¢-23 YEAR ENDED 31-De¢-24 CURRENT ASSETS NOTES CASH & 8ANK ACCOUNTS 5.169.07 74,568.16 71.85 HSBC CurrentAccount HSBC Savings Account Petty Cash Account 4,586.12 58,079.51 175.91 79,809.08 TOTAL CASH & BANK ACCOUNTS 62,841.54 OTHER ASSETS 7,012.00 0.00 Equipment Outbulldlngs (Extenslonl Sundry Debtors 5.352.00 32,400.00 701.10 670.80 7.682.80 TOTAL OTHER ASSETS 38.453.10 INVESTMENTS 0.00 None 0.00 0.00 TOTAL INVESTMENTS 0.00 87,491.88 TOTAL A&8ETS 101294.64 CURRENT LIABILITIES 1.150.00 Sundry CreditOTS 1,842.51 1,150.00 TOTAL CURRENT LIA81LITIES 1,842.51 86.341.88 TOTAL NET ASSETS 99,452.13 EVH-490-2024
ETCHINGHILL VILLAGE HALL st Marys D17ve, Me17den Park, Etchinghill. Kent, CT18 8NQ Charity Numb@r302736 BALANCE SHEET YEAR ENDED 31-D•e-23 YEAR ENOED 31-D-24 REpREsEED BY.. Accumulated Surpluses 80,874.76 5,467.12 . Balance Prloryears - SurpluslLoss from Currentyear 86,341.88 13,110.25 86,341.88 TOTAL NET ASSETS 99,452.13 (LO. Graham Barber Honorary Trga8urer EVH-490-2024
ETCHINGHILL VILLAGE HALL (Charity No. 302736) FINANCIAL NOTES TO THE ACCOUNTS Year Ended 318t Deeember 2024 ETCHINGHILL VILLAGE HALL TRUSTEES DECLARATION As trustees of Et¢hinghill Village Hall. we hereby acknowledge our legal responsibilities for safeguarding the assets of thg Ch8rity 8nd confirm that all the financial transactions forthe year to 31" December 2024 have been properly recorded in the books and records of the Charity and that there are no liabilities nor assets of the Charity other than disclosed in these f inanci8L statements. FULL NAME POSITION HELD SIGNATURF John White Chairman Chris Gleeson Honorary Secretary Graham Barber HonoraryTreasurer Anna Allan Lettings Officer Kevin Brunger Trustee Roger Davenport Trustee FULL NAME NOMINEE ORGANISATION SIGNATURE Ruth Mccabe Etchinghill Baby &Toddler Group.....
ETCHINGHILL VILLAGE HALL (Charity No. 302736) FINANCIAL NOTES TO THE ACCOUNTS Year Ended 31st December 2024 HONORARY AUDITOR'S CERTIFICATION The accounts of Etchinghill Village Hall have traditionally been kept on an AccrualAccounting basis and the same format has been employed during the current Financial Year. I certitythat I have examined the books of account and supporting documents and find th8t these represent a true and fair view of the Etchinghill Village Hall accounts forthe year ended 31st December 2024. Geraldine Mccombe HonoraryAuditor
ETClItNGHtLL VILLAGE HALL {Charity No. 302736) FINANCIAL NOTES TO THE ACCOUNTS Year Ended 31st December 2024 TRADING RESULT Our Total Income during 2024 amounted to 236,338.35. compared with £24,688.75 during 2023, representing an increase of 47.180/0, which was signif icantly influenced by the level of grants received during the year, totalling £15,000.00. Likewise, our Total Expenditure for the year increased to 223,228.10, as against £19,221.63 during 2023. being an increase of 20.84%. which after discounting the Building Extension costs of £3,799.04 would have reduced our Total Expenditure during 2024 to £19,429.06. representing an increase of only 1.08%, being on a par with 2023. Consequentty. we managed to realise a Trading Profit for 2024 of £13.110.25 compared with £5.467.12, incurred during 2023. However, it needs to be borne in mind that after discounting all Building Extension Grants and related Costs. mentioned above. our 2024 Trading Profitwould have actually resulted in a much lowerfigure of É2,909.29. GRANTS A grant of £1,000 was awarded to us during the year by Folkestone & Hythe District Council INorth Downs Ward Grant Scheme), in respect of the Patio Door Curtains, replacement. Furthermore, during the course of the year, we successfully negotiated total grants of É59.000. as detailed below, towards the new Building Extension costs of £106.000: Lyminge Parish Council Peter Adams Trust Kent County Council {Villag8 & Community Grant Scheme) Folkestone & Hythe District Council (Rural Grant Scheme) £ 4,000 £10,000 £15,000 £30.000 The first two grants were paid to us duringthe last Quarterof 2024 but. whilstthe lasttwo were also awarded during the same period. theywill not be due for payment until the 1¥1 Quarter 2025.
ETCHINCHILL VtLLACE HALL (Charity No. 302736) FINANCIAL NOTES TO THE ACCOUNTS Year Ended 31$1 December 2024 GRANTS (Continued) The Management Committee are most grat8ful to all the abov8 organis8tions for their invaluable financial contribution in awarding these grants towards the Building Extension costs. which project has finally been completed after planningwas first started in March 2018. HALL HIRE INCOME 3.1. REGULAR USERS At the end of 2024 we had 13 active Regular Users, having lost 3 during the Course of the year and gaining one in Novembei. (Rosemore Events Ltd), resulting in our income from this source being lllaintained at £13,253.00, as against £13.170.00 in 2023, representing a small increase 3.2. OCCASIONAL USERS The volume of Occasional Users likewise saw a de¢Tease to 86 in 2024, as against 99 in 2023, which has resulted in our income of £4,505.00 only just being maintained at a SAmtlar level to 2023 of £4,671.00, representing a decrease of 3.55(/ko. We only succeeded in maintaining our level of income from Occasional Users because the average Hire Charge per booking increased by l 0.64 % to £52.00 in 2024 from £47.00 in 2023. 3J. FUIYD RAISING EVENTS INCOME Our Fund Raising Events produced a much lower level of income during 2024 of £1.546.00 as against £5,394.90 in 2023, simply because we did not embark on any Coach Trip during the year. resulting in a drop of 71.340/0. Another contributing factor for the lower income level is that, whi15t the PÉckleball Club have maintained a similar number of weekly bookings, their average weekly attendance numbers has decreased significantly by 25 % (The Hire Charge is based on attendee numbers). A breakdown of Income & ExndItUte from this source is detailed in a separate Statement of Fund Raising Events, as attached at the end of these Financial Noles.
ETCHINGHILL VILLAGE HALL (Charity No. 302736) FINANCIAL NOTES TO THE ACCOUNTS Yeydr Ended 31st Deeen)ber 2024 UTILITIES The total combined cost of our Gas and Electricity consumption increased duTing the year by 24.48Q/o from £2,383.03 in 2023 to £2,966.49 in the current year, for which further details follow. Ihilst the Gas consumption (kwh) only increased by 5.75 % during 2024 the actual cost increased by a higher margin of18.970/0 from £1,169.88 in 2023 to £1,391.79 dryn8 the cuttent year for no particular reason other than the Tariff ternis were higher. A Two Years Fixed Tenn Gas contract with GB Lite was renewed in August 2024, expiring in November 2026 and, based on current annual consumption (kwh), it 15 anticipated that annual costs in future years will not significantly differ from those incurred in 2024. The Electricity consumption (kwh) only increased by 16.630/0 whereas the actual wst increased by a higher margin of 29.80 /0 from £1,213.15 in 2023 to £1.574.70 during the current year. The principle reason for the increased cost was due to ihe fact that, in view of the Building Extension, we had to install additional F.lectric Radiators in the Main Hall each day from September through io December. as the Central Heating was not coping with the draught coming through from the Building Extension: the actual consumption increase during this period amount to 30 %. The Two Years Fixed Temi Electricity contract with BG Lite was renewed in May 2024, expiring in June 2026. and subject to the annual electricity consumption (kwh) not exceeding norn]al annual consumption (¢x¢luding any future need to re-install Electric Radiators during the winter months), it is anticipated that the annual cost in future years should not materially differ from those incurred in 2024. Under the heading of Utilities is included our Non-Domestic Council Rates. and in 2024 Folkestone & Hythe District Council maintained our 80/0 Mandatory Rate Relief, as well as increasing the Discretionary Rate Relief from 200/0 ÉO 29.71 %. As a result the cost for our Non- Domestic Council Rate amounted to £136.55 for the Financial Year 2024, as against £250.76 due in 2023.
ETCHtNGHILL VILLACE HALL (Charity No. 302736) FINANCIAL NOTES TO THE Accouiyrs Year Ended 315t December 2024 MAIiYfENANCE Much heavier expenditure was incurred on Mainlenan¢¢ thss year. increasing by 40.660/0 fro £8.126.24 during 2023 to £1 1,430.43 during the Current year, representing an additional annual cost of £3.304.19. caused primarily by the following expenditure items: Account 7003 GToundsrnan Account 7004 Cleaning Account 7005 Security Account 7007 F,quipment Account 7009 Building F,xtension Additional Hedge Trimming Increase in Cleaning Products Fire Alarm Contract Replaced Patio Door Curtains Professional Fees £ 290.00 £ 160.00 £ 610.00 £ 282.00 £1,962.00 Tolal Additional Expenditure over 2023 £ 3 304.00 DEPRECIATION Assets having a unitary value of less than £500 are depreciated in 11, at cost price, during the year of acquisition, whilst all otheT assets are depreciated oveT their expected useful life at an annual rdte depending upon the nature of the asset. Total depreciation for the current year has amounted to £3,416.18 and the Net Asset Value as at 31 December 2024 of Equipment and Outbuildings (Building Extension) so depreciated stands at £5,352.00 and £32,400.00 respectively, as detailed on the separat¢ Stat¢ment of Depreciation, attached at the end of these Financial Notes. SUNDRY DEBTORS (ACCOUNTS RECEIVABLE) The composition of Sundry Debtors as at 31 December 2024, represented by prepayments 2nd income receivable, stands at £701.10. as detailed on the separate Sundry Debtors Recnnciliatian. attached at the end of these Financial Nnte8.
ETCHINGHILL VILLAGE HALL (Cbarity No. 302736) FINANCIAL NOTES TO THE ACCOUNTS Year Ended 31Bt December 2024 TOTAL NET ASSETS & RESERVES POLICY Charity law requires that any income received by a charity must be spent within a reasonable period of receipt and TnteeS should be able to justify the holding of income as reserves. Deciding upon the level of reserves. which we need to hold, fornis part of our financial management and forward financial planning. Incorporating our Reserves Policy in the Annual Report & Accounts will.. Provide confidence to potential funders by demonstrating good stewardsliip and financial management. Demonstrate sustsinability and capacity to tnanage unforeseen fll)ancial difficulties. Give voluntary funders, such as grant-makers, an understanding of why funding is needed to undertake a particular project or activity. Give assurance to lenders and creditors that we are able to meet our financial commitments. The aim of the Reserves Policy is to incotyorate the above salient features, providing transparency and demonstrating our long term commitment to sound financial management. In this respect thei'e are three separate strands to the policy, represented by the following Designated Reserves, all of which are deemed to be Unrestricted Funds. and as such the Ma[ement Committee are able to modify their priorities at any time.. Contingency Reserv¢ Self-Funding Reserve Capital Expeiiditure Reserve These three Reserves are detailed on the separate Reserves Policy Allocation, as attached at the end of these Financial Notes. 9.1. CONTINGENCY RESERVE The Contillgeney Reserve provides for any unforeseen emergency or other unexpected operational cost neither incurred during any gtven year, nor related to a specific project nor to general maintenance and for which no provision has been made in the curreni year's budget and equates to 10 /0 of Net Assets. being £9.900. at the end of the cuent Financial YeaT.
ETCHINGHILL VILLAGE HALL (Charity No. 302736) FINANCIAL NOTES TO THE ACCOUNTS Year Ended 31st December 2024 9.2. SELF-FUNDING RESERVE The Self-Funding Reserve relates to specific projects where it is unlikely that we would be able to obtain approptiate external nding. as it may not be possible to demonstrate to the satisfaction of funding organisations that they will improve the quality of community life, but are nevertheless deemed to be an appropriate project for the Village Hall. In SUGh cases we would have to self-fund the projeet from our own resources although the cost of which is beyond our nonnal future operational income. At present this reserve is represented by the following projects, totalling £19,500.. PROJECT DATE TOTAL COST RESERVE Emer enc Peiitneter Wall Re airs Raised Sta e&Sta e Green Room Main Hall Floor Refurbishm¢nt Perimeter Wall Re airs 2025 2025 2026 202612029 1,250 i 0.000 3,250 5,000 TOTAL RESERVE 1.250 i 0.000 3,250 5,000 19.500 9.3. CAprrAL EXPENDITURE RESERVE Thc Capital Expenditure Reserve is destined exclusively for future significant capilal expenditlwe projects, which due to their projected cost will require funding through external grants. These proje¢ls generally will have an estimated cost exceeding £10,000 and will also require probably aminimum of 25 /0 matched funding from our own resources. Currently, this reserve is represented by the following project, totalling £5.000: PROJECT DATE TOTAL COST RESERVE Front Car Park Resurfacin 2026 20.000 5,000 TOTAL RESERVE £ 5,000 Graham Barber Honorary Treasurer EVH-1151-2024
ETCHINGHILL VILLAGE HALL (Charity No. 3027361 STATEMENT OF FUND RAISING EVENTS 2023 INCOME EXPENSES SURPLUS 2024 INCOME EXPENSES SURPLUS EVENT Open House Petanque Section Pickleball Club 8ingo Club General Fund Raising IAS detailed belowl 45.00 0.00 45.00 0.00 43.99 4399 1,045.90 0.() 1.045.90 0.00 000 4,304.00 2,930.31 1,373.69 0.00 68.00 825.50 240.50 412.00 46.68 21.34 O (K) 825 50 206.69 33.81 148.66 263.34 Total 5,394.90 2,974.30 2.420.60 1.546.00 402.01 1 143.99 General Fund Rai8iro Plallnum Jubilee Cdebralion Kiry Charfes111 Coronation Pelawue Tnangukgr Compelit"I ruges Coach Trip Big Fal chrislmas Qu 0.00 0.00 264.50 148.32 116.18 57.50 24.28 33.22 3,360.00 2.652.66 707.34 622.00 105.05 516.95 0.00 0.00 0.00 0.00 412.00 0.00 0.00 -1366 13.66 135.00 277.00 Total 4,304.00 2,930.31 1.373.69 41200 148.66 263 34 REMARKS.. After 14 conbnuou5 years Open House f811 victim to th8 Coronavirus Pandemic, with attendan nutnbers withertng to the extent that it was found necessary to abandon the event attogether in March 2023. Likewise, the Petanque League, which commenced In February 2012, has also been discontinued through lack of inter8St, probably caused by similar reason5, although some separate competitions ar8 oiganised during the y8ar. However. these do not geneiale the 5arne level of incotne, a5 in the past. The Pickleball Club. whlch stsrted in February 2018, has continued to be popular with sessions being held every Tuesday art8rnoon". their sessions were increased in March 2023 from 2 hours to 3 hours. thereby provKling a higher level of income, although their average weekly attendance numbers have decreased 5wnificanlly by 25% during 2024. EVH-064
ETCHINGHILL VILLAGE HALL Icharity No. 3027361 STATEMENT OF DEPRECIATION Ass8ts having a unitary value of kn than £500 ar8 depr8ciatsd In full, at cost price dufing yeaf of acqui511ion, whilst all other a55ets are depreoated over their expected usefrJl lrfe at an annual rate depending upon the nature of the a55et. DATE ASSETS VALUE PRIOR YEAR ASSETS DEPRECIATION RATE 31112119 31112123 31112123 31112123 HIKVISION Cctv INSTANTA WALL MOUNTED BOILER B&Q PICNIC TABLES PATIO DOORS 5.25 Years 1.329.(WJ 778.80 1,116.00 5,380.70 4.00 Years S.l)O Years 5.¢KI Years 31112123 TOTAL PRIOR YEAR ASSErs 8,604.50 CURRENT YEAR ADDITIONS 31112124 BUILDING EXTENSION 20.00 Years 34,156.18 CURRENT YEAR D15POSALS 31112124 None. 31112124 TOTAI ASSErs 42,760.68 DATE DEPRECIATION VALUE PRIOR YEARS DEPRECIATIOM 31112123 31112123 31112123 31112123 HIKVISION Cv INSTANTA WALL mourED BOILER B&a PICNIC TABLES PATIO DOORS 1,089.00 158.80 102.00 242.70 31112123 TOTAL DEPRECIATION 1,592.50 1,592.50 CURRENT YEAR DEPRECIATIOM 31112124 31112124 31112124 31112124 31112124 HIKVISION Cctv INSTANTA WALL MOUNTED BOILER B&Q PICNIC TABLES PATIO DOORS BUILDING EXTENSION 240.00 160.00 220.00 1,040.00 1,756.18 311IV24 TOTAL DEPRECIATION 3,416.18 3,416.18 31112124 311Iy24 31112124 TOTAL DEPRECIATION 5.008.68 TOTAL A$SVALuE 37,752.IXI 1810212025 EVH-104
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ETCHINGHILL VILLAGE HALL (Charity No. 3027361 RESERVES POLICY ALLOCATION As at 31st December 2024 TOTAL RESERVES (NET ASSETS) REMARKS Represented by- FIXED ASSETS DESIGNATED RESERVES UNALLOCATED RESERVES 36,610.59 34,400.00 28,441.54 As per 1.5 below As per 2.4 below As per 3.4 below TOTAL RESERVES {NET ASSETS) 99,452.13 As per Balance Sheet I. FIXED ASSETS Represented by.. 1.1. EQUIPMENT 1.2. OUTBUILDINGS IExtensionl 1.3. SUNDRY DEBTORS 1.4. SUNDRY CREDITORS 5,352.00 32,400.00 701.10 -1,842.51 As per Balance Sheet As per Balance Sheet As per Balan Sheet As pèr Balance Sheet 1.5. TOTAL FIXED ASSETS 36,610.59 2. DESIGNATED RESERVES IMPLEMENTATION DATE Represented by.. 2.1. CONTINGENCY RESERVE 2.2. SELF-FUNOING RESERVE 2.3. CAPITAL EXPENDITURE RESERVE 9,900.00 19,500.00 5,000.00 2025 202512029 2026 2.4. TOTAL DESIGNATED RESERVES 34,400.00 3. UNALLOCATEO RESERVES Represented by.. 3.1. HSBC CURRENT ACCOUNT 3.2. PETtY CASH ACCOUNT 3.3. HSBC SAVINGS ACCOUNT 3.4. DESIGNATED RESERVES 4,586.12 175.91 58,079.51 -34,400.00 As per Balance Sheet As per Balance Sheet As per Balance Sheet As per 2.4 above 3.4. TOTAL UNALLOCATED RESERVES 28,441.54 EVH-275