ETCHINGHILL VILLAGE HALL
St Mary's Drlve. Merlden Park. Etchinghlll, Kent, CT18 8NQ
Charity Numbar 302736
Year Ended 31st December 2024

ETCHINGHILL VILLAGE HALL
st Mary's Drive. M8rid8n Park, Etchinghill. Kent. CT18 8NQ
Chahty Number302736
PROFIT & LOSS STATEMENT
YEAR ENDED
31-De¢-23
YEAR ENDED
3q-Doc-24
INCOME
NOTES
GENERAL FINANCIAL
1,143.90
0.00
145.05
0.00
163.90
Bank Interest
Dividend Income
Donations
Grants
Mbscellaneous Income
1,511.35
0.00
311.00
15,000.00
212.00
1.452.85 TOTAL GENERAL FINANCIAL
17,034.35
HALL HIRE
13,170.00
4,671.00
Regular Users
Occasional Users
13,253.00
4,505.1)0
17.841.00 TOTAL HALL HIRE
17,758.00
FUND RAISING EVENTS
45.00
0.00
4,304.00
1,045.9)
0.00
Open House
Petanque Secilon
General Fund Raising
Pickleball Club
Blngo Club
0.00
68.00
412.00
825.50
240.50
5,394.90 TOTAL FUIID RAISING EVENTS
1,546.00
24,688.75 TOTAL INCOPAE
36.338.35
EVH490-2024

ETCHINGHILL VILLAGE HALL
St Mary's Drive, Meriden Pa￿, Etchinghill. Kent, CT18 8NQ
Charity Number 302736
PROFIT & LOSS STATEMENT
YEAR ENDED
31.Dec.23
YEAR ENDEO
31-D•e-24
EXPENDITURE
NOTES
UTILITIES
1.169.88
1,213.15
368.26
407.50
221.50
250.76
Gas
Electricity
Telephone
Water Rates
Sewerage Rates
Non-Domestic Rate5
1,391.79
1,574.70
497.31
421.33
482.77
136.55
3,631.05 TOTAL UTSLITIES
4,504.45
FINANCIAL COSTS
1,410.75
15.00
84.46
189.56
771.00
484.80
Insurance
Subscriptions
Bank Charges
Licence Fees
Bad Debls
A¢¢ounting Software Licefice
1.481.84
70.31
460.20
20.00
582.39
2.955.57 TOTAL FINANCIAL COSTS
2,614.74
GENERAL EXPENSES
iii.(xi
Advertlsements
Postage
Stationery & Printing
Miscellaneous
53.00
3.50
249.02
0.00
456.11
203.86
554.77
770.97 TOTAL GENERAL EXPENSES
860.29
FUND RAISING EXPENSES
Open House
Petanque Section
Gene[81 Fund Raising
Bingo Club
43.99
2,930.31
0.00
46.66
148.66
206.69
2,974.30 TOTAL FUND RAISING EXPENSES
402.01
EVH-490-2024

ETCHINGHILL VILLAGE HALL
st Marys Drive, Meriden Part¢. Etchinghill, Kent. CT18 8NQ
Chènty Numbér 302736
PROFIT & LOSS STATEMENT
YEAR ENDED
31-Dec-23
YEAR ENDED
31-Dèc-24
EXPENDITURE
NOTES
MAINTENANCE
39.28
Buildings
Grounds
75.04
30.50
1.940.00
1,933.87
1,173.15
588.78
1,463.57
426.48
3,799.04
1,476.17
1,651.00
1.774.03
459.55
411.55
1,181.58
457.08
Groundsman
Cleanbng
Securily
Electrical
Equipment
ServlceAgreements
Building Extension
676.00
8,126.24 TOTAL MAINTENANCE
11,430.43
DEPRECIATION
763.50
Current Year
3,416.18
763.50 TOTAL DEPRECIATION
3,416.18
19,221.63 TOTAL EXPENDITURE
23,228.10
5.467.12 SURPLUSILOSS OF INCOMEEXPENDITURE
13,110.25
EVH-490-2024

ETCHINGHILL VILLAGE HALL
St Marys Drive. Meiid8n Path, EtGhinghill, Kent, CT18 8NQ
CharityNumber 30273fj
OALANCE SHEET
YEAR ENDED
31-De¢-23
YEAR ENDED
31-De¢-24
CURRENT ASSETS
NOTES
CASH & 8ANK ACCOUNTS
5.169.07
74,568.16
71.85
HSBC CurrentAccount
HSBC Savings Account
Petty Cash Account
4,586.12
58,079.51
175.91
79,809.08
TOTAL CASH & BANK ACCOUNTS
62,841.54
OTHER ASSETS
7,012.00
0.00
Equipment
Outbulldlngs (Extenslonl
Sundry Debtors
5.352.00
32,400.00
701.10
670.80
7.682.80
TOTAL OTHER ASSETS
38.453.10
INVESTMENTS
0.00
None
0.00
0.00
TOTAL INVESTMENTS
0.00
87,491.88
TOTAL A&8ETS
101294.64
CURRENT LIABILITIES
1.150.00
Sundry CreditOTS
1,842.51
1,150.00
TOTAL CURRENT LIA81LITIES
1,842.51
86.341.88
TOTAL NET ASSETS
99,452.13
EVH-490-2024

ETCHINGHILL VILLAGE HALL
st Marys D17ve, Me17den Park, Etchinghill. Kent, CT18 8NQ
Charity Numb@r302736
BALANCE SHEET
YEAR ENDED
31-D•e-23
YEAR ENOED
31-D￿-24
REpREsE￿ED BY..
Accumulated Surpluses
80,874.76
5,467.12
. Balance Prloryears
- SurpluslLoss from Currentyear
86,341.88
13,110.25
86,341.88
TOTAL NET ASSETS
99,452.13
(LO.
Graham Barber
Honorary Trga8urer
EVH-490-2024

ETCHINGHILL VILLAGE HALL
(Charity No. 302736)
FINANCIAL NOTES TO THE ACCOUNTS
Year Ended 318t Deeember 2024
ETCHINGHILL VILLAGE HALL TRUSTEES DECLARATION
As trustees of Et¢hinghill Village Hall. we hereby acknowledge our legal responsibilities
for safeguarding the assets of thg Ch8rity 8nd confirm that all the financial transactions
forthe year to 31" December 2024 have been properly recorded in the books and
records of the Charity and that there are no liabilities nor assets of the Charity
other than disclosed in these f inanci8L statements.
FULL NAME
POSITION HELD
SIGNATURF
John White
Chairman
Chris Gleeson
Honorary Secretary
Graham Barber
HonoraryTreasurer
Anna Allan
Lettings Officer
Kevin Brunger
Trustee
Roger Davenport
Trustee
FULL NAME
NOMINEE ORGANISATION
SIGNATURE
Ruth Mccabe
Etchinghill Baby &Toddler Group.....

ETCHINGHILL VILLAGE HALL
(Charity No. 302736)
FINANCIAL NOTES TO THE ACCOUNTS
Year Ended 31st December 2024
HONORARY AUDITOR'S CERTIFICATION
The accounts of Etchinghill Village Hall have traditionally been kept on
an AccrualAccounting basis and the same format has been employed
during the current Financial Year.
I certitythat I have examined the books of account and supporting documents and
find th8t these represent a true and fair view of the Etchinghill Village Hall accounts
forthe year ended 31st December 2024.
Geraldine Mccombe
HonoraryAuditor

ETClItNGHtLL VILLAGE HALL
{Charity No. 302736)
FINANCIAL NOTES TO THE ACCOUNTS
Year Ended 31st December 2024
TRADING RESULT
Our Total Income during 2024 amounted to 236,338.35. compared with £24,688.75
during 2023, representing an increase of 47.180/0, which was signif icantly influenced by
the level of grants received during the year, totalling £15,000.00.
Likewise, our Total Expenditure for the year increased to 223,228.10, as against
£19,221.63 during 2023. being an increase of 20.84%. which after discounting the
Building Extension costs of £3,799.04 would have reduced our Total Expenditure during
2024 to £19,429.06. representing an increase of only 1.08%, being on a par with 2023.
Consequentty. we managed to realise a Trading Profit for 2024 of £13.110.25 compared
with £5.467.12, incurred during 2023. However, it needs to be borne in mind that after
discounting all Building Extension Grants and related Costs. mentioned above. our 2024
Trading Profitwould have actually resulted in a much lowerfigure of É2,909.29.
GRANTS
A grant of £1,000 was awarded to us during the year by Folkestone & Hythe District
Council INorth Downs Ward Grant Scheme), in respect of the Patio Door Curtains,
replacement.
Furthermore, during the course of the year, we successfully negotiated total grants of
É59.000. as detailed below, towards the new Building Extension costs of £106.000:
Lyminge Parish Council
Peter Adams Trust
Kent County Council
{Villag8 & Community Grant Scheme)
Folkestone & Hythe District Council (Rural Grant Scheme)
£ 4,000
£10,000
£15,000
£30.000
The first two grants were paid to us duringthe last Quarterof 2024 but. whilstthe lasttwo
were also awarded during the same period. theywill not be due for payment until the 1¥1
Quarter 2025.

ETCHINCHILL VtLLACE HALL
(Charity No. 302736)
FINANCIAL NOTES TO THE ACCOUNTS
Year Ended 31$1 December 2024
GRANTS (Continued)
The Management Committee are most grat8ful to all the abov8 organis8tions for their
invaluable financial contribution in awarding these grants towards the Building Extension
costs. which project has finally been completed after planningwas first started in March
2018.
HALL HIRE INCOME
3.1. REGULAR USERS
At the end of 2024 we had 13 active Regular Users, having lost 3 during the Course of the year
and gaining one in Novembei. (Rosemore Events Ltd), resulting in our income from this source
being lllaintained at £13,253.00, as against £13.170.00 in 2023, representing a small increase
3.2. OCCASIONAL USERS
The volume of Occasional Users likewise saw a de¢Tease to 86 in 2024, as against 99 in 2023,
which has resulted in our income of £4,505.00 only just being maintained at a SAmtlar level to
2023 of £4,671.00, representing a decrease of 3.55(/ko.
We only succeeded in maintaining our level of income from Occasional Users because the
average Hire Charge per booking increased by l 0.64 % to £52.00 in 2024 from £47.00 in 2023.
3J. FUIYD RAISING EVENTS INCOME
Our Fund Raising Events produced a much lower level of income during 2024 of £1.546.00 as
against £5,394.90 in 2023, simply because we did not embark on any Coach Trip during the
year. resulting in a drop of 71.340/0.
Another contributing factor for the lower income level is that, whi15t the PÉckleball Club have
maintained a similar number of weekly bookings, their average weekly attendance numbers
has decreased significantly by 25 % (The Hire Charge is based on attendee numbers).
A breakdown of Income & Ex￿ndItUte from this source is detailed in a separate Statement of
Fund Raising Events, as attached at the end of these Financial Noles.

ETCHINGHILL VILLAGE HALL
(Charity No. 302736)
FINANCIAL NOTES TO THE ACCOUNTS
Yeydr Ended 31st Deeen)ber 2024
UTILITIES
The total combined cost of our Gas and Electricity consumption increased duTing the year by
24.48Q/o from £2,383.03 in 2023 to £2,966.49 in the current year, for which further details
follow.
Ihilst the Gas consumption (kwh) only increased by 5.75 % during 2024 the actual cost
increased by a higher margin of18.970/0 from £1,169.88 in 2023 to £1,391.79 d￿ryn8 the cuttent
year for no particular reason other than the Tariff ternis were higher.
A Two Years Fixed Tenn Gas contract with GB Lite was renewed in August 2024, expiring in
November 2026 and, based on current annual consumption (kwh), it 15 anticipated that annual
costs in future years will not significantly differ from those incurred in 2024.
The Electricity consumption (kwh) only increased by 16.630/0 whereas the actual wst
increased by a higher margin of 29.80 /0 from £1,213.15 in 2023 to £1.574.70 during the current
year. The principle reason for the increased cost was due to ihe fact that, in view of the Building
Extension, we had to install additional F.lectric Radiators in the Main Hall each day from
September through io December. as the Central Heating was not coping with the draught
coming through from the Building Extension: the actual consumption increase during this
period amount to 30 %.
The Two Years Fixed Temi Electricity contract with BG Lite was renewed in May 2024,
expiring in June 2026. and subject to the annual electricity consumption (kwh) not exceeding
norn]al annual consumption (¢x¢luding any future need to re-install Electric Radiators during
the winter months), it is anticipated that the annual cost in future years should not materially
differ from those incurred in 2024.
Under the heading of Utilities is included our Non-Domestic Council Rates. and in 2024
Folkestone & Hythe District Council maintained our 80/0 Mandatory Rate Relief, as well as
increasing the Discretionary Rate Relief from 200/0 ÉO 29.71 %. As a result the cost for our Non-
Domestic Council Rate amounted to £136.55 for the Financial Year 2024, as against £250.76
due in 2023.

ETCHtNGHILL VILLACE HALL
(Charity No. 302736)
FINANCIAL NOTES TO THE Accouiyrs
Year Ended 315t December 2024
MAIiYfENANCE
Much heavier expenditure was incurred on Mainlenan¢¢ thss year. increasing by 40.660/0 fro
£8.126.24 during 2023 to £1 1,430.43 during the Current year, representing an additional annual
cost of £3.304.19. caused primarily by the following expenditure items:
Account 7003 GToundsrnan
Account 7004 Cleaning
Account 7005 Security
Account 7007 F,quipment
Account 7009 Building F,xtension
Additional Hedge Trimming
Increase in Cleaning Products
Fire Alarm Contract Replaced
Patio Door Curtains
Professional Fees
£ 290.00
£ 160.00
£ 610.00
£ 282.00
£1,962.00
Tolal Additional Expenditure over 2023
£ 3 304.00
DEPRECIATION
Assets having a unitary value of less than £500 are depreciated in ￿11, at cost price, during the
year of acquisition, whilst all otheT assets are depreciated oveT their expected useful life at an
annual rdte depending upon the nature of the asset.
Total depreciation for the current year has amounted to £3,416.18 and the Net Asset Value as
at 31 December 2024 of Equipment and Outbuildings (Building Extension) so depreciated
stands at £5,352.00 and £32,400.00 respectively, as detailed on the separat¢ Stat¢ment of
Depreciation, attached at the end of these Financial Notes.
SUNDRY DEBTORS (ACCOUNTS RECEIVABLE)
The composition of Sundry Debtors as at 31 December 2024, represented by prepayments 2nd
income receivable, stands at £701.10. as detailed on the separate Sundry Debtors
Recnnciliatian. attached at the end of these Financial Nnte8.

ETCHINGHILL VILLAGE HALL
(Cbarity No. 302736)
FINANCIAL NOTES TO THE ACCOUNTS
Year Ended 31Bt December 2024
TOTAL NET ASSETS & RESERVES POLICY
Charity law requires that any income received by a charity must be spent within a reasonable
period of receipt and Tn￿teeS should be able to justify the holding of income as reserves.
Deciding upon the level of reserves. which we need to hold, fornis part of our financial
management and forward financial planning.
Incorporating our Reserves Policy in the Annual Report & Accounts will..
Provide confidence to potential funders by demonstrating good stewardsliip and
financial management.
Demonstrate sustsinability and capacity to tnanage unforeseen fll)ancial difficulties.
Give voluntary funders, such as grant-makers, an understanding of why funding is
needed to undertake a particular project or activity.
Give assurance to lenders and creditors that we are able to meet our financial
commitments.
The aim of the Reserves Policy is to incotyorate the above salient features, providing
transparency and demonstrating our long term commitment to sound financial management.
In this respect thei'e are three separate strands to the policy, represented by the following
Designated Reserves, all of which are deemed to be Unrestricted Funds. and as such the
Ma[￿ement Committee are able to modify their priorities at any time..
Contingency Reserv¢
Self-Funding Reserve
Capital Expeiiditure Reserve
These three Reserves are detailed on the separate Reserves Policy Allocation, as attached at the
end of these Financial Notes.
9.1. CONTINGENCY RESERVE
The Contillgeney Reserve provides for any unforeseen emergency or other unexpected
operational cost neither incurred during any gtven year, nor related to a specific project nor to
general maintenance and for which no provision has been made in the curreni year's budget
and equates to 10 /0 of Net Assets. being £9.900. at the end of the cu￿ent Financial YeaT.

ETCHINGHILL VILLAGE HALL
(Charity No. 302736)
FINANCIAL NOTES TO THE ACCOUNTS
Year Ended 31st December 2024
9.2. SELF-FUNDING RESERVE
The Self-Funding Reserve relates to specific projects where it is unlikely that we would be
able to obtain approptiate external ￿nding. as it may not be possible to demonstrate to the
satisfaction of funding organisations that they will improve the quality of community life, but
are nevertheless deemed to be an appropriate project for the Village Hall.
In SUGh cases we would have to self-fund the projeet from our own resources although the cost
of which is beyond our nonnal future operational income.
At present this reserve is represented by the following projects, totalling £19,500..
PROJECT
DATE
TOTAL COST
RESERVE
Emer enc
Peiitneter Wall Re
airs
Raised Sta
e&Sta
e Green Room
Main Hall Floor Refurbishm¢nt
Perimeter Wall Re
airs
2025
2025
2026
202612029
1,250
i 0.000
3,250
5,000
TOTAL RESERVE
1.250
i 0.000
3,250
5,000
19.500
9.3. CAprrAL EXPENDITURE RESERVE
Thc Capital Expenditure Reserve is destined exclusively for future significant capilal
expenditlwe projects, which due to their projected cost will require funding through external
grants.
These proje¢ls generally will have an estimated cost exceeding £10,000 and will also require
probably aminimum of 25 /0 matched funding from our own resources. Currently, this reserve
is represented by the following project, totalling £5.000:
PROJECT
DATE
TOTAL COST
RESERVE
Front Car Park Resurfacin
2026
20.000
5,000
TOTAL RESERVE
£ 5,000
Graham Barber
Honorary Treasurer
EVH-1151-2024

ETCHINGHILL VILLAGE HALL
(Charity No. 3027361
STATEMENT OF FUND RAISING EVENTS
2023
INCOME EXPENSES SURPLUS
2024
INCOME EXPENSES SURPLUS
EVENT
Open House
Petanque Section
Pickleball Club
8ingo Club
General Fund Raising
IAS detailed belowl
45.00
0.00
45.00
0.00
43.99
4399
1,045.90
0.(￿) 1.045.90
0.00
000
4,304.00 2,930.31 1,373.69
0.00
68.00
825.50
240.50
412.00
46.68
21.34
O (K) 825 50
206.69
33.81
148.66
263.34
Total
5,394.90 2,974.30 2.420.60
1.546.00
402.01 1 143.99
General Fund Rai8iro
Plallnum Jubilee Cdebralion
Kiry Charfes111 Coronation
Pelawue Tnangukgr Compelit"I
ruges Coach Trip
Big Fal chrislmas Qu
0.00
0.00
264.50
148.32
116.18
57.50
24.28
33.22
3,360.00 2.652.66 707.34
622.00
105.05
516.95
0.00
0.00
0.00
0.00
412.00
0.00
0.00
-1366
13.66
135.00
277.00
Total
4,304.00 2,930.31 1.373.69
41200
148.66
263 34
REMARKS..
After 14 conbnuou5 years Open House f811 victim to th8 Coronavirus Pandemic,
with attendan￿ nutnbers withertng to the extent that it was found necessary
to abandon the event attogether in March 2023.
Likewise, the Petanque League, which commenced In February 2012, has also
been discontinued through lack of inter8St, probably caused by similar reason5,
although some separate competitions ar8 oiganised during the y8ar. However.
these do not geneiale the 5arne level of incotne, a5 in the past.
The Pickleball Club. whlch stsrted in February 2018, has continued to be popular
with sessions being held every Tuesday art8rnoon". their sessions were increased
in March 2023 from 2 hours to 3 hours. thereby provKling a higher level of income,
although their average weekly attendance numbers have decreased 5wnificanlly
by 25% during 2024.
EVH-064

ETCHINGHILL VILLAGE HALL
Icharity No. 3027361
STATEMENT OF DEPRECIATION
Ass8ts having a unitary value of kn than £500 ar8 depr8ciatsd In full, at cost price dufing yeaf of acqui511ion, whilst
all other a55ets are depreoated over their expected usefrJl lrfe at an annual rate depending upon the nature of the a55et.
DATE
ASSETS
VALUE
PRIOR YEAR ASSETS
DEPRECIATION RATE
31112119
31112123
31112123
31112123
HIKVISION Cctv
INSTANTA WALL MOUNTED BOILER
B&Q PICNIC TABLES
PATIO DOORS
5.25 Years
1.329.(WJ
778.80
1,116.00
5,380.70
4.00 Years
S.l)O Years
5.¢KI Years
31112123
TOTAL PRIOR YEAR ASSErs
8,604.50
CURRENT YEAR ADDITIONS
31112124
BUILDING EXTENSION
20.00 Years
34,156.18
CURRENT YEAR D15POSALS
31112124
None.
31112124
TOTAI ASSErs
42,760.68
DATE
DEPRECIATION
VALUE
PRIOR YEARS DEPRECIATIOM
31112123
31112123
31112123
31112123
HIKVISION C￿v
INSTANTA WALL mou￿rED BOILER
B&a PICNIC TABLES
PATIO DOORS
1,089.00
158.80
102.00
242.70
31112123
TOTAL DEPRECIATION
1,592.50
1,592.50
CURRENT YEAR DEPRECIATIOM
31112124
31112124
31112124
31112124
31112124
HIKVISION Cctv
INSTANTA WALL MOUNTED BOILER
B&Q PICNIC TABLES
PATIO DOORS
BUILDING EXTENSION
240.00
160.00
220.00
1,040.00
1,756.18
311IV24
TOTAL DEPRECIATION
3,416.18
3,416.18
31112124
311Iy24
31112124
TOTAL DEPRECIATION
5.008.68
TOTAL A$S￿VALuE
37,752.IXI
1810212025
EVH-104

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ETCHINGHILL VILLAGE HALL
(Charity No. 3027361
RESERVES POLICY ALLOCATION
As at 31st December 2024
TOTAL RESERVES (NET ASSETS)
REMARKS
Represented by-
FIXED ASSETS
DESIGNATED RESERVES
UNALLOCATED RESERVES
36,610.59
34,400.00
28,441.54
As per 1.5 below
As per 2.4 below
As per 3.4 below
TOTAL RESERVES {NET ASSETS)
99,452.13
As per Balance Sheet
I. FIXED ASSETS
Represented by..
1.1. EQUIPMENT
1.2. OUTBUILDINGS IExtensionl
1.3. SUNDRY DEBTORS
1.4. SUNDRY CREDITORS
5,352.00
32,400.00
701.10
-1,842.51
As per Balance Sheet
As per Balance Sheet
As per Balan￿ Sheet
As pèr Balance Sheet
1.5. TOTAL FIXED ASSETS
36,610.59
2. DESIGNATED RESERVES
IMPLEMENTATION
DATE
Represented by..
2.1. CONTINGENCY RESERVE
2.2. SELF-FUNOING RESERVE
2.3. CAPITAL EXPENDITURE RESERVE
9,900.00
19,500.00
5,000.00
2025
202512029
2026
2.4. TOTAL DESIGNATED RESERVES
34,400.00
3. UNALLOCATEO RESERVES
Represented by..
3.1. HSBC CURRENT ACCOUNT
3.2. PETtY CASH ACCOUNT
3.3. HSBC SAVINGS ACCOUNT
3.4. DESIGNATED RESERVES
4,586.12
175.91
58,079.51
-34,400.00
As per Balance Sheet
As per Balance Sheet
As per Balance Sheet
As per 2.4 above
3.4. TOTAL UNALLOCATED RESERVES
28,441.54
EVH-275