Charity R¢8i¥t¢red Numbw. 302724 CROCKENHILL VILLAGE HALL RZPORT AND FINANCL STATKMENTS FOR THE YFAR ENDED 31STJANUARY 21llS
FOR THE YLIRENDED 31 JANUARY 2025 74 10
CROCKENHILL VILLAGE HALL REPORT AND FINAP4CIAL STATEMENTS FOR THE YEAR ENDED JISTJANUARY 2025 Exe¢utlve Committee ¥J#d Trnstees: Trustee and £hBir. Thistees: Ruth Flutn-Hardy Susan Mirkovic S&sha Covtnsttin Trevor John White Petrina Jones MaT8arel Hirsch Mark Pike Shiricy Abt Rtered Crock¢nhill Village Hall Stones cr Road Crockenhill K¢nt BR8 8LT Aceoumtsnts Pearce Accounts Consult4n¢y Servic 58 S¢mx)n Drive Swanlev KcTLt BR8 7HT
CROCKENHILL VILtAGE HALL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025 TRUB8's REPORT The Truses preseni theirannual ttrKTrrt with fth#rtelal statements of the ¢heTitable company for theyear ended 3 1st January 2025. LEGAL STATUS Crockenhill Village Hall is 8 re8i8tered charity and is govemcd by its decla10 of trust dad 1° Mwth 1960 &4 Amended by 8xh¢m¢ dated 25th Mtreh 1998 and as amended by relUtion dated 21° April 2011. Trnttti The members of th¢ executive committee Sn office during the yearwere: Twst¢¢ chair. Ruth Fluin-Hardy Trustees: Iris Waterton Susan Mithivi¢ Soshp Covin8ton Trevor John White Petrirti Jones Margard Hirs¢h Mork Pik¢ Shirl¢y Abl OBJE1V&s AND ACTIVITIES The VS1188e Hail is held in trust for th¢ us¢ of the irthabitsnts of Cmckenhill the neighbourhc withou¢ distinct¢on of sex orof political religi¢ytsor other opinions 4t)d in parti¢ulv for use formeetin83 lectures arkd classes and for other forn15 of recreation and leisutt-time oc¢t110n with the objert of improvinB condltions of life for the said inhabilants. The &dministr8ti0n is ¢arried ou¢ by Th&ees under the ¢onstituted regi5tcred charity: Cro¢kenhill Villa8¢ Hall Mat)agem¢nt Commilt¢e. TheTru5tecs crI5u thatthe buildin8 is fit fwptwpos¢ and that sufrTicieDi fvnds we raised maintain it for publie benefiL The trllstees confirni that the Chgrity Commission's guidanee on publt¢ benefit (section 1715)of the 2011 Charities Act) h&% been cortsidered in de¢idin8 whith activitie5 the charity slM>uld undertak& INVESTMENT POLICY Crockenhill Vill4e Hall Management Cornmittee continue to sel &8ide a c&sh res¢rve in the charity (kp05it bank account for its iiitended use as detailed in the rerVeS lleY leavin8 SUtTicient funds in the current 8¢courtt to meet day to day n¢¢d& This policy is reviewed annuajly and ts) be amendcd to incorporate InvesthnI opportunities outside of its exisiing banking arrangements. if substanti surplus funds w¢r¢ over £25,1)00.00 (fvty-five thousAt)d pounds). RESERVES POLICY Crockenhill Villag¢ H811 Mon88ement Committee strive to m8in(alfy at a]1 time4 a c&8h reserve of a minimum of £Io.000.00 (ten th¢)us8nd pounds). to mcet three months of cxpcndibjre and cover any dip in income. ¥Jnplann repait or maint¢naK¢ 8nd replement of equipment and filrnitwe it provides to hirer5. Thks policy is r¢vi¢wed annually to ¢nsure that the reserve amoutkl is sufficient ond achievable.
PaBe 2 CROCKENHILL VILiAGE HALL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED Jisr JANUARY 2025 (C•otknvd) IUSKS The charity has w¢58ed the risks which it is h¥ taken sps th mitigaie those risks. The mtin risks faced by the charity are in ffspect of maintsinxb8 fiing kvels in ovder b) ctmrtinue wlth th¢ present level or s¢ryi¢es. REPORT OF THE CHAIR Crockenhill Vilia8e H¥ll w&8 built Usin8 money don by residMts and up)n Ly)mpldi(A) orth¢ building in 1958. a ¢harfty set up ¢nlin8 88roup of voIl¢e[S w ewry th¢ 8dminithtion ¢rwJr¢ that legal and Slaluiory rcquircmcnts were meL The hajl hLs uTrJuyone vario8 exiension& refits 1 red¢wTl0fi over1 yeary in order ¢0 remiin fit f¢x purpost. The TnLts hard to fvifil th¢objKts of th¢¢hrity and fundraise in order keep the hire costs affordable the Community. The fundraising SU1cOMMittee is up by Tmor Whitr )d Shirley AbirtI who put on the bln80 attd quiu¢s and Trevor also looks aller the social medi& Sue Mirkovie is the Seeretw. Covinston looks after the hir¢ contr P¢lrina Jones heads up the events At¢Tin8 tw Mark Pike overseu rnAIntrn¥ pw¥jrKts Iris Waterton ormi¢s 85 Virx (awir primarijy health and rely. Thi$y thc TTUStces completed imprnvements that loft inwlalion. cmer8&icy li8htin& w+lacementor rear lobby int¢riordoors INJ up8rth to the I1¢$ knd 8ents loilets. Thex have been ¢arried oul 18r8ely to th¢ ¢ommi¢mrnt of Keith Halls vrfl Mark Pike sh•re the desire to mwke the hall a ¥peci•l place eome tO8eth¢r. A shout out also Carol & Roy Cnpb¢ll. Steve Wells Oreg FlyiTr41ordy ond Bri Bwn¢s residents w cleued the over wjwn pffimetrr hed8es itt the mMer repainted th¢ dimmr)J yellow corpark lines. C8rol 8Tr1 Roy CampE¢ll. Kwtn Fuller, Lynn Ether1d Grt8 FluiTh.Hgrdy ond PdrinA Jones voluntarity plpmned a photojlwt of th¢ villA8e h[ thededi¢atrd results will shwrd on F4ccLxxJk sUPtKJrt¢d by a relwn¢h of th¢ Websi tsnc¢ the work h&8 be¢n wnplde4L Viryini• Homerf Knox.Hewaort M481¢ Hineh kindly helped on the day. MaB8ie Hlrsch been th¢ Trewrcr for a numb¢rofy¢vs and is quite a rwnarkble IY who w$ lirelessly to maintsin a¢¢urate fin4ncial rexord5 is Telenting in htrqy¢A to 8rt the bkIn8 ser¥bces that small ¢h•rities d¢g¢rve in wder lo opffaie. She rteeftY ¢n8age41 the seTritts of Trott in her missioii. g) wAt¢h this spacel Her hUSbW Colin Hirsch hs ed0r01Tt equiw WKiopmtin8 fiVaTe licenk behind the scenes that we aff fvlly fimk#iLMin8 mplI1L Thty we irthdl 1¢ th)ubl¢ 1 it's a privile8¢ have them on the team. Th¢ TnL5¢¢¢3 welc1)m Gwy Hill as the new village hall wethker in th¢ MMer and he ItAsqui¢kly bxome on tnt¢8raJ partof the valwble team which itte1leS Jeff and F8y< that hpil 1¢ is totolly down their dy to day effortj the hall anwin8 aThl ready forytyj all use. JetTis Alll the hall mwtt arKI iwkin85 adminijlriior. Jeff mans th¢ commiiiee oifice th¢ reorofthe buildin8 every Monday •nd Saturday 8..30AM- 10..30AM. If you need se¢ Jeff (ff visit the hail then p)p alon8 or 81*rn8tively contacl him on 01322 686424 or bookin8y&uockenhillvilla8ehatl.co.uk Alternatively visit our website which PTomoles up and eomin8 futhising events, up$ that pN>vide vLtivltSeg In the hall. and h&8 8 8ro cAJend•r fa¢ility whi¢th lists the th¥t the hall is available kn hire. If you frel you could LymtriLKrte and take part then plr&% Cl¢ along lo onc of th¢ nM)nthly mtttin8& held on th¢ 3rd Wednesday of the month in the Villa8e H1 siartin8 730pm. cxcludinB Au8 and Dttember. The Trustee5 ar¢ 8rat¢ful to ev(¢ gjppxts wyl wes the Vill4e Ha]l. A bi8 thank you from u5 dl Ruth Fluin-Hardy. CHAIR
CROCKENHILL VILLACE HALL REPORT AND FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31ST JANUARY 2025 (CoDtinMed) TRusfEES RESPONSIBILITIFS The Tnjstees ffswfflsible forwep•rlli8 fin8ncial 81¢rne foreath fina181 ye4r which 8iv¢s a true and f8lr view of the AS101t0n.s f181 xtivitiesduring the Ye and of its finttieial pxition at the of the year. In Jeirfi Juitsbl¢ 11¢1¢$ •ttd the apply eoMistrAdy. follow oppliuble xo)untin8 wbjed to my Mthr5 dry¥bJr¢s dixk*l and ¢xpl•in¢d in th¢ will witiDu¢ in buubKSS. The Tntstees are resp)nsible for kttping 8d¢qu•t¢ a¢eountin8 rt(¥) sufficieni to show and ¢xpl4in th¢ th•rity's trnns•cuons and dis¢l03¢ with reagjnabk any time its financial Fwition ond kn fflable them lo ensure the financi s¢at¢rn¢nts comply with the wlations m•Je th¢ Charttiu ACL Th¢y are 9150 responsibl¢ for saf¢8wdin8 the &8sets of the ¢hrity hw¢ f¢xt•kin8 r¢JXxlt for the prevthiion and detection of frmud WKI other ifTe8ulariiie& APPROVAL rtwas approvtd by the 21 sr ii8ned. Ruth Fluln-H•rdy
Pw4 INDEPENDENT EXAMINERS. REPORT TO THE TRUSTEES OF CROCKENHILLVILLAGE HALL FOR THE YEAR ENDED 31ST JANUARY 2025 W¢ hav¢ examined the finon¢i81 statemerts on pa8e$ 5 to 10. Thes¢ finoncial statements have been prepar under the h1$tOr5 wnvenlion at)d the accountlrt8 poli¢les set out ¢herein. Respectlv• responbl(leS of the tru•tets and exthlner Th¢ TTUSt¢¢s' rcsponsibilitie5 lor preparin8 thc Annll1 Report and the financid sthtrments in llccordanc¢ with appli¢abl¢ law and United Kingdom AcuntIng Stsndards ar¢ s¢tout in the Statement ofTrustecs ResrA)n8ibilitie& The charity's Trustees con$id¢r tha¢ an audit is not quired for thi$ y¢ar under section 14412} of the Charitles A¢t 2011 and that an ind¢p¢nd¢nt examlnation is nttded. li is my resn81b11Ity to: exomine the am)unts under sxlion 145 of the 2011 A¢t to follow the pn)cedures lald down In the Genero1 Direclions Biven by Ihe Chvttles CornmiMi¢)ner under 5¢¢1ion 145(5Xb) of the 2011 Act: ond to Stsle wh¢ther 4ny peculiormatters hav¢ ¢om¢ to my rfntion. BAJIS of •plnloD My exomination w&q corAed out in 4¢¢0rd4nc¢ with the O¢ncral Dlrections 8iven by the Chwity Commlsslon. An ¢xaminolion includes 8 revlew ol the accourttin8 reeords k¢pt by thc ¢hoTity and a comparison of the aceounts PW5¢ntcd with those records. 11 a]so inclwjes eonsiderntion of any unusual items or dis¢losuM In the a¢counts. and thc 5cekin8 of explAnations from you as trus con¢ernin8 any such mw¢t¢r3. The pro¢r¢S undertaken do not provlde Ill ihe evidence th8t would be required in on audit and. conscquently rho opinlon is 8lv¢n 09 to whe¢h¢r the accounts prescnt i'true and fair vl¢w'. 4nd the rwrt i3 limited to tho% motters set out in the statem¢nt below. IDdepend•ttt ex&¢r,1 •tat•w••t In conn¢rfion wSth my examinalion, no mattv hos Mm¢ ¢0 my ottentlon.. which Bives me reuonable L*Uge to belleve in rnaterial resprt the requirements.. la) to keep &Cnting reeords in accordance wlth Section 130 of the 2011 Act: and {bl to prepare a¢Unts which accord with the aeeountin8 rv>)rds to comply with the acwunlin8 Tequir¢ments of the 2011 Aci h4ve not b¢¢n mel: or to which, in my opinSon, &ttentlort should be in order to enable a proper understandln8 of the accounts to be r¢ed. Dobbi¢ P¢4r¢¢ P¢8rce &¢ounts consultancy Services ChDrt¢red Certified AOnnts 58 Sernn Drive Swanley Kenl BR8 7HT
CROCKENHILL VILIAGE HALL ATEmE OF FINANCIAL AcnvrnLS FOR THE YEAR ENDED31sf JANUARY 2025 31stJDury2025 31stJw2024 iknrestrled Inv¢stsKni incorne Aciivitics forgerkcrntVLg funds th)nn8 fimg ffsourc¢s fromcharitabk xtwitits 107 iorJ7 1.119 TOTALjhfOMRuRC$s 39,481 C•$1 of8enerntin8 voknntary Ehcon aJaritabk#ctiviit G)veman¢¢ $ts S127 4.135 41015 516 47.RXI Ne¢ inwnun8lout80in8 Irsoiirra (8219) Total ndS brou8FLt 9.193 17.412 Total llmd$ carried hrwd 9,193 The Statrmen¢ of FInth¢1 Adivi¢ies iKltyJes 8118ain$ 8Th1 in the y¢ar. All incomin8 and exp¢nded r<4M]r£trIv¢ from C(lAu}8 tiVIt* Pa8¢ 6
CROCKENHILL VILLACE HALL BALANCE SHEET FOR THE YEAR ENDED 31STJANUARY 2025 2025 2024 CURRENfASSETS DebtS and prepayments Cash at bank and in hand 453 1235 10205 11.4ts0 7.749 CREDITORS: Amollmts falling due lehln otte year 224 NET CURRENT ASss 4873 TOTAL ASSETS LESS CURRENT LIABILrriES FUNDS Unrestricted fid$ DeS11¢d Fund (5.127) 10.oLMJ (80D io ¢d by the board ofThistees onzil slLoLS and $ign¢d. uth Fluin-H8rdy Trustee Page 7
CROCKENHILL VILIACE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JANUARY 2025 ACCOUNTING POLICIES Bsh of pr¢pAr8tlon of fillatttl•l #tstements The Financial Ststements are prepared in e0rdance with Accounting and Reporting by Charities: Statement of Re¢omm¢nded Pwtice applicable lo ¢hariti¢s preparing th¢ir CoUnts in cordance with the Financial Reporting Standord applicable in the UK and Republic of lrtland (FRS102) (effective l J8nu8ry 2015) - (Charities SORP (FRS102)), the Financial Reporting Stand8rd appllcable in the UK and Republic of Ireland (FRS102). The charity meets the definition of a publi¢ benefit entity under FRS 102. Assets and liabilities are initially OSTrI$¢d at historical Cost or transwtson value unless otherwise stated in th¢ r¢levan¢ accounting policy note. GrAnts Revenue 8rants are credited io the Stskment of Financial Activities on the earlier dale of when tlw are received or when they or¢ r¢ccivable, unles$ they relate to a specific future period. in which they gre included in creditors on the Balance Sheet as a grant re¢eiv¢d in advance to be Tecognised in th¢ firture a¢countin8 riod. Vllue Added T•x Value added tsx is not recoverable by th¢ ¢harity and as su¢h is Included in the t%levanl costs in the Statement of Financial A¢tivities. R¢•¢rl¢t¢d Restricted funds are to be used for the purNises specified by th¢ donor. Expenditu which mee15 these ¢rit¢ritt Is identified to the fund. All income has te¢n classified as unrestricted funds as no restriction3 are placed on income by the Charity'$ donors. Unrnstrl¢¢¢d fundi Unrestricted funds are antS dongtions and other incomc received or genernted for th¢ objects of the charity without further specified purpose and are available as g¢n¢ral fillS Deslgnted fundg Designa¢¢d funds are unrestricted funds set 8sid¢ by ih¢ truste¢$ for specific purpose5. Ll*bllltleJ Liabilities ar¢ recognised where a legal obligation to Irpnsfer ¢wnomic benefit exists. P4e8
CROCKENHILL VILLAGE HALL NOTFS TO THE FINAf4CIAL STATEMENTS FOR THE YEAR ENDED31sfJANUARY 21)25 AFF cosrs The avernge nwnber of emPYe¢sth1rt8 Ihe 3 (2024- 3). TRUSTEE RKMUNERATION AND EXPENSES No remune¥8tion paid kn the durin8 th¢ period eXperS reiMFsej to TnJstr¢s durin8 the year were.. 2•25 2024 Tmor White lrn WAi¢rton Hrsh Mark P&¢ 28113 305J6 DEBTOR8 2024 H811 hire detrkns PpaYMents 240 235 CREDITORS: Arnounts rlin¥ du¢ withln one ycthr 2024 A¢¢n Hall hir¢ d¢Fwits Ixld Pag¢ 9 CROCKENHILL VILIACE HALL
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST JANUARY 2025 ll¥COME 2024 Hall Hlve: Ad-h0¢ Off Hr¢ BIBM BotrI5¢ 9.341 132 10.231 848 325 C4K Pres¢thooi 711 0.504 627 696 Guthar Club 247 270 Mxon 110 843 Htrit¥ Room Rtht bJtbtbtes 350 350 325 528 103 IArthtsL8Club oiriL% Svices Parish cou1 Eleari¢*y Pwish Cowjcll Offiu Rtyrt 125 1.133 742 p¢$ 699 Rwlio Sottdy SASCOV ss+s11$ Lirt¢ 523 568 126 968 io Devts¢T#t1aI RrfYtI1g ItltillIe 1.743 1.422 363 132) DoDatlons4•d Grallts- Borclays Cotw)¢nSion Crockenhdl Parish co¢11 550 330 Toll& Donath 219 Pttssthol GdeTr Ad HDOall0 Fun41ra15jiig 70s Motown M 341 1216 2.140 ABBA Trilwte 80¥ MJ iJio Blly) Nlthts 3.552 974 79T Comtwion Day Kyk Tomillks¢)n Mwthr Mystay Pwi QnlaT 542 1.169 2nd Pmt 513 1,703 1,948 1.649 R&t¢Ni<s Wiythn Day 107 TOTALINCOME 36361 39.481
Pa8elO CROCKENHALL VILLACE HALL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST JANUARY 2025 2025 2024 FuDdr8iJiD8 Cwts." 705 mown M881¢ Co$is ABBA Tribute Costs 750 81Ys MJ CAJ¥ls Bango Night Costs mnatton Day Q*sis Kyle Tomlin50n Murdermystery Paul Cantara and Proms Costs 1.746 105 343JK) 49)m QuiiNight Costs RAce Wight Q>sts H911 Cwts: Jsiness Pates a¢anin8 Mai¢rials Ckaning Salary Caretaking sat8ry Decorat8 and RefvLtJi8htwit EkGIr Supply CAS Suppty &ass Cutith)g Fkahh and Safety Insuranc¢$ IAcenccs 330 287 135 750 1913 1.753 1255 550 281 1120 714 7,834 11( Property Maintenance Service A8reenEnis Sm&ll Item8 ofOthCrEquiprTht Sundr W4¢eT R&tes Window acaner 14 1533 1.788 617 165 157 535 245 210 Athtltsi$tr&tlokn Costs: Con4)uter Fyns¢s Administsation SalarKs Telephone and Btoadband Priniin8. Pos¢88¢ ond Stationery l¥yroll Servi¢es GthErDaDce C(ots: Elat)n Fee 1,392 979 r39 516 4(lJ81 47.700