CUFFSEND VILLAGE HALL Chartty No. 302717 TRUSTEE REPORT for the period ending 31° Oecember 2025 ADDRESS Foads Lane aiffsend Ramsgate cn2 SJH CONTAcr Email= dlffsendvillagehall@8mail.com Gty4eml menl abMI Ob Cliffsend Wllage Hall's goveming document Is a Trust Deed IrKluded in a Conveyance dated 6 June 1968. This Deed estal$he the Vllla8e Hall as a Charltsble Trust. The objectives, as set out in the Trust Oeed. are the provlsion of a Vlllage Hall for the benefit of the resldents of aiffsend wlthout distinrtion of sex. political, religious OT Other opinions. The Trustees consider that the main actNbties of Cltff5end VSllage Hall are In accordance wbth the oblertives and that they are of public benefrt. Trustees There are seven Trustees on the afftsend Vlllage Hall Ccmmlttee. The Trustees are.. Sam Pooley Kate Stephens JIM Forrest Julle Forrest Natasha Pooley Matt Chinnery Mlchael GaIn Chairman Secretary Co-Treasurer Co-Treasurer Booklngs and Events Technolo Projects & Maintenance The Trust Deed sets out the manner of appointing the Trustees, who also constttute the Management Commlttee of the Village Hall. Trustees are elerted each year at the Annual General Meetin8. The Management Committee has the powerto Co-opt further Trustees. Hall Athftles The aim of the trustees to prowde a hall that Is for the benefit of, and enjoyed by, all the resldents of Cllftsend and the range of attivftles flert this. Major artivltles Include Star Dance for ages 4-15 year olds five days per week in school term time, 3 yoga groups and a Zumba class for fitness and eneral wellbeln& Arts & Crafts, a very well attended weekly coffee morning for the over 55's and Sunday Worship Group. The Hall atso hosts Quiz nights, Charity Fund Raisers and is a very popular venue for children's parties. meetings, public consultations, and other events. This year Saw the establishment of a very well attended weekty Youth aub. whi(h covers the age group that had been ming in previous year5.
Hall Pro The only major projett in 2025 was signfficant work that had to be carried out on the flat roof. The work was required to address criminal damage. The tot31 cost of the work1£14.2451 was covered by a third-party IrUrer, so at no cost to the Hall. The CCIV and Alarni Systems were no longer fft for purpose. and these were upgraded at a cost of just under £25(Kl. Lastly, we purchased 80 new chair5 at a cost of just over £2.2CK). to repla the thairs that been donated In 2020 whlch were showing a lot of wear and tear from constant stackinpj rfrstacking. Inan The Flnancial Statement for 2025 is attached to thLs pOrt. The Accounts are pPared on the Receipts and Payments 8asis. The Vlll3ge Hall Is an asset but is not reco8nlsed In the Accounts. Trtle to the property 15 veste(I with the Official Custodian for Charltles. Recelpts for the year were £38.975, which Induded the £14.245 Insurano payment for work on the flat roof. Payments for the year were £37.904. We wlll repla the main entrance doors and fire escape doors in 2026 and a dep051t of over £5,( has been paid. leavlng a balance of £4,(MM) to be pald on completlon dudn8 the flrst quarter of 2026. We continue to have a core group of hlrers whose fees adequately cover the runnlng costs of the Hall and provlde a contrlbution to projert furKllng. This has enabled u5 to keep our hlre fees at the same level for trmo consecutlve years. rAh The one major prolett outstsndlng coniinuesto be the refvrbishment of the toifrets, to indude dlsabled tollet. Thls wlll require building works to be carried out. We ext the costs to be In the reglon of £70,(XIO and are workin8 With the Parish Councll In seeklnÉ outside fundin8. The Hall has become a very important hublasset for the village. and we wlll continue to work hard to ensure the Hall's future for Cliffsend resldents. Sam Pooley Ichairnianl
lffsend 11 ). 302n7 Flnandol Statement forthe yearerth 31 DemIr 21125 R•rdpts 2025 £14.709.77 £4.315.IXI £3,fQJ £1.773.97 £14.245.20 £331.74 2024 E13.660.54 £3.442.25 £j.El.( £1.350.IX) Hall UserGroups PrlvJte Hire Sl)p Rent Gronts+ Other Income Insurance Payment Bank Interest £145.67 Totsis: £38.975.68 £22,198.46 2025 £4.125.18 £2Y).54 £1,683.25 f81.C £1.449.30 £27,116.01 £272• £L027.93 £601.03 £480.74 £582.69 £211.99 £41.60 2024 £3,9J7.74 £96.C6 £1.443. £77.40 EI,4LYJ.99 £6.255.60 £112.47 £693.20 É549.fil £481.52 E442.20 £35.IXJ £60. Utilths Bu51ne5s Rates Cleanl Muslc LkerKe Irtsurnnce PrnIuM Maloi Projects Matertats for DIY Prolett5 Equlpment Purchases Servklni + Repalrs Prlntln& Statksnery + Wifv General &JppI$/PT0dYcts bscriptions 8ank Charges £37..06 £15.554.78 Excess of Recelpts ov•r Piym•)ts £1.071.62 È6,643.68 Fund$ Avallable January 01 £20.137.37 £13,493.69 Refundable Deposlts Held £1.130.LKJ E2.1(.(Xj Cash at Bank December 31 £22.338.99 £22.237.37 FundsAvil1ab December 31 £21,208.99 £20,137J7 Accounts Ppared bv rj D Forrest 7106]gEJ 0410018b otJ&6136. Mr5J Forrest Oate.. Accounts Revlewed by MrsACoy Sned Date:
To.. The Trustees Cliffsend Village Hall Charity Number 302717 From: Ann Cox Cliffsend Ramsgate cr12 5LB Date: May 19, 2026 Subject.. Inde endent Review of ai nd Willa e Hall 2025 un I have completed a vIeW of the Financlal Statement, the accounting records and the varlous controls that are in place for managing the ChariVs flnances. Income for the year Is £38.975. This includes an exceptional item of £14.245. This wa5 paid to the Hall by a thlrd partS insurer to cover criminal damage for which they accepted Ilability. Core income is Just under £25.1)Xl arKI is consistent with previous years. Approximately 40% of income goes towards 'business as usuaf. leaving 60% to be used for upgrade5 to the Hall. It is noted that a deposit of over £5,oc was paid towards replament doors, leavln8 balan of £4,lJXI to be paid in 2026. The funds available at year end adequately cover this. All income and reIpts are properly recorded, both elertronically and In hard copy. The use of cash ha5 been eliminated and all payments to the hall are made directly into the bank account. All payments made by the hall are sUPPOrted by invoices and made via Internet Banklng. thereby provlding an audit trail. Based on the revlew. I can confimi that Income and expenditure are properly accounted for and that adequate accounting records are held. Ann Cox