Charity Number:
302715
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE UNAUDITED REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE UNAUDITED REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024
CHARITY NUMBER 302715 WORKING NAME Chilham Village Hall PRINCIPAL ADDRESS Chilham Castle Estate Maidstone Road Canterbury Kent CT4 8DB TRUSTEES Mary Burwell Chairman Michael Wall Secretary and Treasurer Susan Fowler (resigned 18 March 2024) Justine Staley Zoe Martin INDEPENDENT EXAMINER E.B. Taylor 34 The Freedown St Margaret's-at-Cliffe Dover Kent CT15 6BD INDEX Page 1 - 2 Trustees' report 3 Independent examiner's report 4 Statement of financial activities 5 Balance sheet 6 - 10 Notes to the financial statements
Page 1.
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2024
Reference and administration
The names of trustees, the principal address and other administrative information has been shown on the previous page.
Structure, governance and management
The association was registered as a charity, number 302715 under the scheme dated 22nd September 1998 as amended by resolutions dated 11th August 2010 and 14th November 2012 and which replaced the previous scheme dated 20th July 1950.
Trustees are appointed by the management committee.
Objectives and activities
The principle objectives of the charity are to provide and maintain the village hall for use by the inhabitants of the village of Chilham and the surrounding area.
In following these objectives, the trustees have had regard to the guidance issued by the Charity Commission
Achievements and performance
The Hall is licensed for civil wedding ceremonies by the Ashford Borough Council.
The trustees continue to take all necessary steps to maintain the standards of maintenance that the building has attained so far.
Financial review
The charity experienced consistent demand for hire this year for both wedding and other functions with hire income falling only 10% from the prior year. Operating expenses increased 18% due to higher inflation and extra expenditure on the hall's electrical infrastructure and costs to produce a new website for the hall. The charity also spent capital funds on a refurbishment of the catering area including a new kitchen for a total cost of £28,553.
This meant the charity had a deficit of £23,461 for this year.
In the next year, the charity plans further refurbishment of the lighting and electrical infrastructure in the hall.
The Trustees constantly review the planning of future remedial work in the light of each item's urgency and the available funds.
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Page 2 CHILHAM VILLAGE HALL ANAGEMENT COMMITTEE TRUSTEES, REPORT CONTINUED FOR THE YEAR ENDED 30TH SEPTEIJIBER 2024 Reserve Polic The Trustaes added £3,500 to the general reserve. thus providing suffiaent fvnds to cover running costs for srx months. It was decKled to increase the the Heater Replacement serve to £10,000. Financial results As reported in the accompanying Statement of Financial Activities, there was an deficit of income over expenditure of £23.461. After deducting transfer to reserves. £21,375 has been deducted from the surplus balance brought fojward of £61,786 which gives £34,410 to carry forward. Signed on behaff of the trustees Mary Burwell - Ch2ir on behalf of the Twslees 5th January 2025
Page 4.
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH SEPTEMBER 2024
| Notes INCOMING RESOURCES 3 Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Total incoming resources RESOURCES EXPENDED 4 Fundraising and trading costs Charitable activities Governance costs Total resources expended Net incoming/(outgoing) resources Transfer (to)/from General reserve Transfer (to)/from Heaters reserve Total funds brought forward Total funds carried forward |
Notes | 2024 Unrestricted Funds £ 0 0 1,631 45,100 46,731 0 70,042 150 70,192 (23,461) (3,500) (415) 61,786 34,410 |
2024 2024 Restricted Funds Total £ £ 0 0 1,631 0 45,100 0 46,731 0 0 70,042 150 0 70,192 0 (23,461) 0 (3,500) 0 (415) 0 61,786 0 34,410 |
2023 Total £ 0 0 993 50,900 51,893 0 35,212 150 35,362 16,531 (8,000) (2,000) 55,255 61,786 |
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Page 5. CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE BALANCE SHEET ASAT 30TH SEPTEMBER 2024 2024 2024 Unrestricted Restricted Funds Funds 2024 2023 Note Totsl Totsl FIXED ASSETS Tangible assets 1,475,550 0 1,475.550 1.475.550 CURRENT ASSETS Debtors and prepayments Cash at bank Tot81 ¢urrent ass8ts 10 2,334 82,107 84,441 2,334 82,107 84,441 2.017 104,352 106,369 LESS.. CURRENT LIABILITIES Amounts due within one year 16.737 16,737 15,204 NET CURRENT ASSETS 67,704 67,704 91,165 TOTAL ASSETS LESS CURRENT LIABILITIES 1.543.254 0 1,543.254 1,566,715 NET ASSETS 1.543,254 0 1,543.254 1,566,715 FUNDS OF THE CHARITY Unrestricted funds 34,410 34,410 61,786 General reserv8 12 20,844 20,844 17,344 Heater r&placemgnt reserva 12 10.000 10.000 9.585 Rev81uation account 1,478,(K)O 0 1,478,000 1.478.000 Totsl funds 1.543,254 0 1,543,254 1.566,715 Sign8d on behalf of U)9 Trustees M. Burwell- Chaimian 5th January 2025
Page 6.
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024
1 Basis of preparation
These accounts have been prepared on the basis of historic cost in accordance with the Statement of Recommended Practice: Accounting and Reporting for Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) issued on 16th July 2014, and with the Charities Act 2011.
2 Accounting policies
Incoming resources
Hire income is recognised at the time of hire.
Grants and other income are recognised at the time it is received by the Management Committee.
Hire deposits are returnable and are therefore not recognised in the SoFA.
Expenditure and liabilities are recognised in the SoFA as soon as there is a legal or constructive obligation committing the Management Committee to pay out resources.
Hall running costs include all costs incurred in operating and maintaining the Village Hall. Hall refurbishment costs include all costs incurred in replacing or upgrading the building structure, fittings and equipment in the Village Hall.
Administration costs are those expenses incurred in operation and administering the Charity.
Tangible fixed assets
Freehold property has been revalued in line with the Charity's insurance valuation carried out in 2014. The increase in value has been transferred to Revaluation Reserve.
Equipment is shown at it's original cost. All additions and replacements are written off in the SoFA when the costs are incurred.
Stocks
Stocks of consumables are considered to be negligible and are written off when purchased.
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Page 7.
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2024
| 3 4 |
2024 Unrestricted Funds £ Analysis of incoming resources Voluntary income Donations 0 Activities from generating funds Fund raising 0 Investment income Bank interest 1,631 Incoming resources from charitable activities Letting fees 45,100 Grants received 0 Other income 0 45,100 Analysis of resources expended Fundraising and trading costs Fund raising 0 Charitable activities Charitable activities 0 Hall running costs 40,761 Hall refurbishment costs 28,553 Administration costs 728 70,042 Governance costs Independent examiner's fee 150 |
2024 2024 Restricted Funds Total £ £ 0 0 0 0 0 1,631 0 45,100 0 0 0 0 0 45,100 0 0 0 0 0 40,761 0 28,553 0 728 0 70,042 0 150 |
2023 Total £ 0 0 993 50,108 792 0 50,900 0 0 34,667 0 545 35,212 150 |
|
|---|---|---|---|---|
Letting fees Grants received Other income Analysis of resources expended Fundraising and trading costs Fund raising Charitable activities Charitable activities Hall running costs Hall refurbishment costs Administration costs Governance costs Independent examiner's fee |
Page 8.
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2024
----- Start of picture text -----
2024 2023
£ £
5 Trustees' expenses
Number of trustees who were paid
expenses 3 5
Nature of expenses paid
Re-imbursement of out of pocket expenses:
for administration, postage and phone 8 0
for maintenance materials 206 2,335
for refurbishment equipment 2,960 0
for cleaning materials 698 812
for other expenses 951 711
4,823 3,858
6 Fees for examination of the accounts
Independent examiner's fee 150 150
7 Paid employees
Staff costs
Gross wages and salaries 15,804 11,912
Average number of full-time equivalent
employees in the year. 2 2
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Chilham Village Hall Management committee makes no contributions to any pension fund (2023 - £nil)
8 Grant making
Chilham Village Hall Management committee have made no grants during the year ended 30th September 2024 (2023 - £nil)
Page 9.
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2024
£
£
9 Tangible fixed assets
| Valuation at 1st October 2023 Additions Revaluation Balance at 30th September 2024 Depreciation at 1st October 2023 Charge for year Adjustment on disposal Balance at 30th September 2024 W.D.V. at 30th September 2024 W.D.V. at 30th September 2023 |
Freehold land & buildings £ 1,475,000 0 0 1,475,000 0 0 0 0 1,475,000 1,475,000 |
Total £ £ £ 550 1,475,550 0 0 0 0 550 1,475,550 0 0 0 0 0 0 0 0 550 1,475,550 550 1,475,550 Fixtures, fittings and equipment |
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Tangible fixed assets have traditionally been shown at their original cost which occurred in excess of seventy years ago. A survey carried out by the Charity's insurers in 2014 suggested a valuation of £1,480.000 and the buildings are insured for that amount plus annual increments to take account of inflation. The trustees have therefore agreed that the valuation amount, less the £5,000 cost of property sold since 2014 is an appropriate valuation.
Page 10.
CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2024
| 10 11 |
Debtors and prepayments Prepayments Creditors and accruals Sundry creditors Deposits for future hires |
2024 £ 2,334 2,334 650 16,087 16,737 |
2023 £ 2,017 2,017 1,604 13,600 15,204 |
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12 General reserve
The reserve was made up of an estimated three months' expenses, should there be an interruption of income.
In view of the reduction in income brought about by closures due to the coronavirus pandemic, it has been decided it would be prudent to increase the General Reserve to six months of expenses, so £3,500 was allocated to the reserve this year
Heater replacement reserve
The Heater Replacement reserve was set up in 2014 to spread the cost of replacing heaters which at the time had an expected life of five years.
This reserve was increased by £415 this year.
| Six month's expenses Heater replacement |
Balance at 30-9-2023 17,344 9,585 26,929 |
Paid in year 3,500 415 3,915 |
Adjustment in year 0 0 0 |
Balance at 30-9-2024 20,844 10,000 30,844 |
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These two funds are considered to be Designated Funds.