Charity Number:
302715
**CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE UNAUDITED REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
**CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE UNAUDITED REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
CHARITY NUMBER 302715 WORKING NAME Chilham Village Hall PRINCIPAL ADDRESS Chilham Castle Estate Maidstone Road Canterbury Kent CT4 8DB TRUSTEES Mary Burwell Chairman Michael Wall Secretary and Treasurer Susan Fowler (resigned 18 March 2024) Justine Staley Zoe Martin INDEPENDENT EXAMINER E.B. Taylor 34 The Freedown St Margaret's-at-Cliffe Dover Kent CT15 6BD **INDEX** Page 1 - 2 Trustees' report 3 Independent examiner's report 4 Statement of financial activities 5 Balance sheet 6 - 10 Notes to the financial statements
Page 1.
**CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
## **Reference and administration**
The names of trustees, the principal address and other administrative information has been shown on the previous page.
## **Structure, governance and management**
The association was registered as a charity, number 302715 under the scheme dated 22nd September 1998 as amended by resolutions dated 11th August 2010 and 14th November 2012 and which replaced the previous scheme dated 20th July 1950.
Trustees are appointed by the management committee.
## **Objectives and activities**
The principle objectives of the charity are to provide and maintain the village hall for use by the inhabitants of the village of Chilham and the surrounding area.
In following these objectives, the trustees have had regard to the guidance issued by the Charity Commission
## **Achievements and performance**
The Hall is licensed for civil wedding ceremonies by the Ashford Borough Council.
The trustees continue to take all necessary steps to maintain the standards of maintenance that the building has attained so far.
## **Financial review**
The charity experienced consistent demand for hire this year for both wedding and other functions with hire income falling only 10% from the prior year. Operating expenses increased 18% due to higher inflation and extra expenditure on the hall's electrical infrastructure and costs to produce a new website for the hall. The charity also spent capital funds on a refurbishment of the catering area including a new kitchen for a total cost of £28,553.
This meant the charity had a deficit of £23,461 for this year.
In the next year, the charity plans further refurbishment of the lighting and electrical infrastructure in the hall.
The Trustees constantly review the planning of future remedial work in the light of each item's urgency and the available funds.
/continued on next page
Page 2
CHILHAM VILLAGE HALL
ANAGEMENT COMMITTEE
TRUSTEES, REPORT
CONTINUED
FOR THE YEAR ENDED
30TH SEPTEIJIBER 2024
Reserve Polic
The Trustaes added £3,500 to the general reserve. thus providing suffiaent fvnds to cover running costs for
srx months. It was decKled to increase the the Heater Replacement serve to £10,000.
Financial results
As reported in the accompanying Statement of Financial Activities, there was an deficit of income over
expenditure of £23.461. After deducting transfer to reserves. £21,375 has been deducted from the surplus
balance brought fojward of £61,786 which gives £34,410 to carry forward.
Signed on behaff of the trustees
Mary Burwell - Ch2ir on behalf of the Twslees
5th January 2025
##
##
##
##
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Page 4.
## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
|Notes
INCOMING RESOURCES
3
Incoming resources from
generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from
charitable activities
Total incoming resources
RESOURCES EXPENDED
4
Fundraising and trading costs
Charitable activities
Governance costs
Total resources expended
Net incoming/(outgoing)
resources
Transfer (to)/from General reserve
Transfer (to)/from Heaters reserve
Total funds brought forward
Total funds carried forward|Notes||2024
Unrestricted
Funds
£
0
0
1,631
45,100
46,731
0
70,042
150
70,192
(23,461)
(3,500)
(415)
61,786
34,410|2024
2024
Restricted
Funds
Total
£
£
0
0
1,631
0
45,100
0
46,731
0
0
70,042
150
0
70,192
0
(23,461)
0
(3,500)
0
(415)
0
61,786
0
34,410||2023
Total
£
0
0
993
50,900
51,893
0
35,212
150
35,362
16,531
(8,000)
(2,000)
55,255
61,786|
|---|---|---|---|---|---|---|
||||||||
Page 5.
CHILHAM VILLAGE HALL
MANAGEMENT COMMITTEE
BALANCE SHEET
ASAT
30TH SEPTEMBER 2024
2024
2024
Unrestricted Restricted
Funds
Funds
2024
2023
Note
Totsl
Totsl
FIXED ASSETS
Tangible assets
1,475,550
0 1,475.550
1.475.550
CURRENT ASSETS
Debtors and prepayments
Cash at bank
Tot81 ¢urrent ass8ts
10
2,334
82,107
84,441
2,334
82,107
84,441
2.017
104,352
106,369
LESS.. CURRENT LIABILITIES
Amounts due within one year
16.737
16,737
15,204
NET CURRENT ASSETS
67,704
67,704
91,165
TOTAL ASSETS LESS CURRENT
LIABILITIES
1.543.254
0 1,543.254
1,566,715
NET ASSETS
1.543,254
0 1,543.254
1,566,715
FUNDS OF THE CHARITY
Unrestricted funds
34,410
34,410
61,786
General reserv8
12
20,844
20,844
17,344
Heater r&placemgnt reserva
12
10.000
10.000
9.585
Rev81uation account
1,478,(K)O
0 1,478,000
1.478.000
Totsl funds
1.543,254
0 1,543,254
1.566,715
Sign8d on behalf of U)9 Trustees
M. Burwell- Chaimian
5th January 2025
Page 6.
## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
## **1 Basis of preparation**
These accounts have been prepared on the basis of historic cost in accordance with the Statement of Recommended Practice: Accounting and Reporting for Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) issued on 16th July 2014, and with the Charities Act 2011.
## **2 Accounting policies**
## Incoming resources
Hire income is recognised at the time of hire.
Grants and other income are recognised at the time it is received by the Management Committee.
Hire deposits are returnable and are therefore not recognised in the SoFA.
Expenditure and liabilities are recognised in the SoFA as soon as there is a legal or constructive obligation committing the Management Committee to pay out resources.
Hall running costs include all costs incurred in operating and maintaining the Village Hall. Hall refurbishment costs include all costs incurred in replacing or upgrading the building structure, fittings and equipment in the Village Hall.
Administration costs are those expenses incurred in operation and administering the Charity.
## Tangible fixed assets
Freehold property has been revalued in line with the Charity's insurance valuation carried out in 2014. The increase in value has been transferred to Revaluation Reserve.
Equipment is shown at it's original cost. All additions and replacements are written off in the SoFA when the costs are incurred.
## Stocks
Stocks of consumables are considered to be negligible and are written off when purchased.
/continued on next page
Page 7.
## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
|**3**
**4**|2024
Unrestricted
Funds
£
**Analysis of incoming resources**
Voluntary income
Donations
0
Activities from generating funds
Fund raising
0
Investment income
Bank interest
1,631
Incoming resources from charitable activities
Letting fees
45,100
Grants received
0
Other income
0
45,100
**Analysis of resources expended**
Fundraising and trading costs
Fund raising
0
Charitable activities
Charitable activities
0
Hall running costs
40,761
Hall refurbishment costs
28,553
Administration costs
728
70,042
Governance costs
Independent examiner's fee
150|2024
2024
Restricted
Funds
Total
£
£
0
0
0
0
0
1,631
0
45,100
0
0
0
0
0
45,100
0
0
0
0
0
40,761
0
28,553
0
728
0
70,042
0
150||2023
Total
£
0
0
993
50,108
792
0
50,900
0
0
34,667
0
545
35,212
150|
|---|---|---|---|---|
||||||
||
Letting fees
Grants received
Other income
**Analysis of resources expended**
Fundraising and trading costs
Fund raising
Charitable activities
Charitable activities
Hall running costs
Hall refurbishment costs
Administration costs
Governance costs
Independent examiner's fee||||
Page 8.
## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
**----- Start of picture text -----**
2024 2023
£ £
5 Trustees' expenses
Number of trustees who were paid
expenses 3 5
Nature of expenses paid
Re-imbursement of out of pocket expenses:
for administration, postage and phone 8 0
for maintenance materials 206 2,335
for refurbishment equipment 2,960 0
for cleaning materials 698 812
for other expenses 951 711
4,823 3,858
6 Fees for examination of the accounts
Independent examiner's fee 150 150
7 Paid employees
Staff costs
Gross wages and salaries 15,804 11,912
Average number of full-time equivalent
employees in the year. 2 2
**----- End of picture text -----**
Chilham Village Hall Management committee makes no contributions to any pension fund (2023 - £nil)
## **8 Grant making**
Chilham Village Hall Management committee have made no grants during the year ended 30th September 2024 (2023 - £nil)
Page 9.
## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
## £
£
## **9 Tangible fixed assets**
|Valuation at 1st October 2023
Additions
Revaluation
Balance at 30th September 2024
Depreciation at 1st October 2023
Charge for year
Adjustment on disposal
Balance at 30th September 2024
W.D.V. at 30th September 2024
W.D.V. at 30th September 2023||Freehold
land &
buildings
£
1,475,000
0
0
1,475,000
0
0
0
0
1,475,000
1,475,000|Total
£
£
£
550
1,475,550
0
0
0
0
550
1,475,550
0
0
0
0
0
0
0
0
550
1,475,550
550
1,475,550
Fixtures,
fittings and
equipment|
|---|---|---|---|
Tangible fixed assets have traditionally been shown at their original cost which occurred in excess of seventy years ago. A survey carried out by the Charity's insurers in 2014 suggested a valuation of £1,480.000 and the buildings are insured for that amount plus annual increments to take account of inflation. The trustees have therefore agreed that the valuation amount, less the £5,000 cost of property sold since 2014 is an appropriate valuation.
Page 10.
## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2024**
|**10**
**11**|**Debtors and prepayments**
Prepayments
**Creditors and accruals**
Sundry creditors
Deposits for future hires||2024
£
2,334
2,334
650
16,087
16,737||2023
£
2,017
2,017
1,604
13,600
15,204|
|---|---|---|---|---|---|
## **12 General reserve**
The reserve was made up of an estimated three months' expenses, should there be an interruption of income.
In view of the reduction in income brought about by closures due to the coronavirus pandemic, it has been decided it would be prudent to increase the General Reserve to six months of expenses, so £3,500 was allocated to the reserve this year
## **Heater replacement reserve**
The Heater Replacement reserve was set up in 2014 to spread the cost of replacing heaters which at the time had an expected life of five years.
This reserve was increased by £415 this year.
|Six month's expenses
Heater replacement||Balance at
30-9-2023
17,344
9,585
26,929|Paid in
year
3,500
415
3,915|Adjustment
in year
0
0
0||Balance at
30-9-2024
20,844
10,000
30,844|
|---|---|---|---|---|---|---|
||||||||
These two funds are considered to be Designated Funds.