2021-09-30-accounts - Chilham Village Hall

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Charity Number:

302715

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE UNAUDITED REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

				CHILHAM VILLAGE HALL
				MANAGEMENT COMMITTEE
			UNAUDITED REPORT AND ACCOUNTS
				FOR THE YEAR ENDED
				30TH SEPTEMBER 2021
CHARITY NUMBER				302715
WORKING NAME				Chilham Village Hall
PRINCIPAL ADDRESS				6 Kingfsher Place,
				Chartham,
				Canterbury,
				Kent. CT4 7DJ.
TRUSTEES				Mrs. M. Burwell	Chairman
				M. Marsh Esq.,	Deputy chairma
				E. B. Taylor FCA,	Treasurer
				Ms S. Fowler,
				Mrs. S. Marsh,
				Mrs. J. Staley,
				Mrs. M. C. Taylor
				Mrs. M Wall	(Resi
				M. Wall Esq.
LETTING SECRETARY				Mrs. S. Marsh
INDEPENDENT EXAMINER				J. Austin,
				Austin & Co.,
				Accountants,
				Atlas House,
				Tyler Way,
				Swaleclife,
				Whitstable,
				Kent. CT5 2RS
				INDEX
Page	1	- 2		Trustees' report
		3		Independent	examiner's repo
		4		Statement of fnancial activit
		5		Balance sheet
	6	- 9		Notes to the	fnancial statem

gned 19th October 20201 )rt '.ies ients

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Reference and administration

page.

Structure, governance and management

dated 20th July 1950.

Trustees are appointed by the management committee.

Objectives and activities

village of Chilham and the surrounding area.

Achievements and performance

However all necessary steps have been taken to maintain the standards of the building attained so far.

Financial review

now that Government restrictions have been gradually lifted.

Ashford Borough Council has continued to waive the Small Business Rate until 30th September 2021.

coming year as well as a further £18,650 worth of bookings for 2022-2023 and beyond.

The first part of the land exchange with "The Carpenters", the sale of the driveway was concluded in 2020 subject to costs was received. However, due at least in part to the pandemic, the purchase of the cesspit a not been concluded.

put off until at least 2022.

available funds.

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Reserve Policy

It has been the Trustees' policy for some time to reserve sufficient funds to cover running costs for thr However in view of the unprecedented reduction in expenses due to closure of the halls, it has been decid this reserve at the 2019 level of £9,344 for a further year. In addition it has been decided not to m contributions to the Heater Replacement reserve this year which remains at £7,585.

Financial results

£8,830. This has been added to the balance brought forward of £26,401 giving £35,231 to carry forward.

Signed on behalf of the trustees

………………………….

E. B. Taylor FCA – Trustee and Treasurer November 2021

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE ON THE ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Statement of Financial Activities, the Balance Sheet and related notes.

Respective responsibilities of trustees and examiner

independent examination is needed.

It is my responsibility to:-

Examine the accounts under section 145 of the Charities Act 2011,

145(5)(b) of the Charities Act 2011, and

To state whether particular matters have come to my attention

Basis of independent examiner’s statement

a “true and fair” view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention

1 which gives me reasonable cause to believe that in any material respect, the requirements:a to keep accounting records in accordance with section 130 of the Charities Act 2011; and

comply with the accounting requirements of the Charities Act 2011 have not been met; or 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of th to be reached.

J. Austin, Austin & Co., Accountants, Atlas House, Tyler Way, Swalecliffe, Whitstable, Kent. CT5 2RS

November 2021

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH SEPTEMBER 2021

2021 Unrestricted Funds £ 26 7 39,048	2021 Restricted Funds £ 0	2021 Total £ 26 0 7 39,048

39,081	0	39,081
30,101 150	0	0 30,101 150
30,251	0	30,251
8,830 0 26,401	0 0 0	8,830 0 26,401
35,231	0	35,231

Page 4.

2020 Total £

0 0 82 25,210 25,292

0 30,473 150 30,623 (5,331) 0 31,732 26,401

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE BALANCE SHEET

AS AT

30TH SEPTEMBER 2021

Notes	2021 Unrestricted Funds £ 1,480,550	2021 2021 Restricted Funds Total £ £ 0 1,480,550

9 10 11 12 12
	578 82,138	0 578 0 82,138
	82,716 33,106	0 82,716 0 33,106
	49,610 1,530,160	0 49,610 0 1,530,160
	1,530,160	0 1,530,160
	35,231 9,344 7,585 1,478,000	0 35,231 0 9,344 0 7,585 0 1,478,000
	1,530,160	0 1,530,160

Signed on behalf of the Trustees

..........................................

M. Burwell - Chairman November 2021

Page 5.

2020 Total £

1,480,550

802 65,758 66,560 25,780 40,780 1,521,330 1,521,330 26,401 9,344 7,585 1,478,000 1,521,330

Page 6.

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Basis of preparation

These accounts have been prepared on the basis of historic cost in accordance with the Statement of Recommended Practice: Accounting and Reporting for Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) issued on 16th July 2014, and with the Charities Act 2011.

Accounting policies

Incoming resources

Hire income is recognised at the time of hire.

Grants and other income are recognised at the time it is received by the Management Committee. Hire deposits are returnable and are therefore not recognised in the SoFA.

Expenditure and liabilities are recognised in the SoFA as soon as there is a legal or constructive obligation committing the Management Committee to pay out resources.

Hall running costs include all costs incurred in operating and maintaining the Village Hall.

Administration costs are those expenses incurred in operation and administering the Charity.

Tangible fxed assets

Freehold property has been revalued in line with the Charity's insurance valuation carried out in 2014. The increase in value has been transferred to Revaluation Reserve.

Equipment is shown at it's original cost. All additions and replacements are written off in the SoFA when the costs are incurred.

Stocks of consumables are considered to be negligible and are written off when purchased.

/continued on next page

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021

Analysis of incoming resources Voluntary income Donations Activities from generating funds Fund raising Investment income Bank interest Incoming resources from charitable activities	2021 Unrestricted Funds £ 26	2021 Restricted Funds £ 0	2021 Total £ 26

	0	0	0
	7	0	7
	13,774 18,193 3,894 3,187	0 0 0 0	13,774 18,193 3,894 3,187
Letting fees Grants received Furlough payments Other income Analysis of resources expended Fundraising and trading costs Fund raising Charitable activities Charitable activities Hall running costs Administration costs Governance costs Independent examiner's fee Trustees' expenses Number of trustees who were paid expenses Nature of expenses paid Re-imbursement of out of pocket expenses: for administration, postage and phone for maintenance materials for other expenses
	39,048	0	39,048
	0	0	0
	0 28,812 1,289	0 0 0	0 28,812 1,289
	30,101	0	30,101
	150	0	150
	4 200 181 710 1,091

Fees for examination of the accounts

Independent examiner's fee

150

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021

2021 £ 7 Paid employees Staf costs Gross wages and salaries 9,551 Average number of full-time equivalent employees in the year. 1

Chilham Village Hall Management committee makes no contributions to any pension fund (2020 - £nil)

8 Grant making

Chilham Village Hall Management committee have made no grants during the year ended 30th September 2021 (2020 - £nil)

9 Tangible fxed assets

Valuation at 1st October 2020 Additions Revaluation Disposal Balance at 30th September 2021 Depreciation at 1st October 2020 Charge for year Adjustment on disposal Balance at 30th September 2021 W.D.V. at 30th September 2021 W.D.V. at 30th September 2020		£ 1,480,000 0 0 0 Freehold land & buildings	£ 1,480,000 0 0 0 Freehold land & buildings	Fixtures fttings a	Fixtures
				equipme
				£ 550 0 0 0 550 0 0 0 0 550 550
			1,480,000
			0 0 0
			0
			1,480,000
			1,480,000

Tangible fixed assets have traditionally been shown at their original cost which occ seventy years ago. A survey carried out by the Charity's insurers in 2014 sugges £1,480.000 and the buildings are insured for that amount plus annual increments inflation. The trustees have therefore agreed that this is a more appropriate valuat

As reported in last year's accounts, the trustees have entered into an agreement w an adjacent property, The Carpenters, to exchange the strip of land which giv Carpenters for the part of The Carpenters' garden housing the Village Hall's cesspi treat this as two separate transactions both valued at £5,000 exclusive of costs. T right of way had been completed in the year ended 30th September 2020 and received £5,000. The transfer of the cesspit has been delayed due to Covid restr Charity has a commitment to pay £5,000 in respect of this.

CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021

10 11	Debtors and prepayments Sundry debtors Prepayments Creditors and accruals Sundry creditors Deposits for future hires		2021 £ 417 161
			578
			13,801 19,305
			33,106

12 General reserve

The reserve is made up of an estimated three months' expenses, should there be income.

In view of the reduction in expenses brought about by closures due to the corona has been decided to leave the General Reserve at the 2019 level of £9,344

Heater replacement reserve

The Heater Replacement reserve was set up in 2014 to spread the cost of replacing the time had an expected life of five years.

In view of restricted income in the current year due to the coronavirus pande decided not to transfer further amounts to this reserve at 30th September 2021.

Three month's expenses Heater replacement		Balance at 30-9-2020 9,344 7,585	Paid in year 0 0	Paid in year 0 0	Adjustment	Adjustment
						in year 0 0
		16,929		0		0

These two funds are considered to be Designated Funds.

Page 7.

2020 Total £

15,210 10,000 0 0 25,210

0 29,768 705 30,473

150

219 676 0 895

150

Page 8.

2020 £ 11,453 1

s,
and
ent	Total
£	£
	1,480,550
	0
	0
	0
	1,480,550
	0
	0
	0
	0
	1,480,550
	1,480,550

curred in excess of sted a valuation of to take account of ion.

with the owners of ves access to The t. It was agreed to The transfer of the the trustees have rictions so that the

Page 9.

2020 £ 551 251 802

8,610 17,170 25,780

an interruption of

avirus pandemic, it

g heaters which at

emic, it has been

t		Balance at 30-9-2021 9,344 7,585
		16,929