Charity Number: 302715 **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE UNAUDITED REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021** |||||**CHILHAM VILLAGE HALL**|| |---|---|---|---|---|---| |||||**MANAGEMENT COMMITTEE**|| ||||**UNAUDITED REPORT AND ACCOUNTS**||| |||||**FOR THE YEAR ENDED**|| |||||**30TH SEPTEMBER 2021**|| |CHARITY NUMBER||||302715|| |WORKING NAME||||Chilham Village Hall|| |PRINCIPAL ADDRESS||||6 Kingfsher Place,|| |||||Chartham,|| |||||Canterbury,|| |||||Kent. CT4 7DJ.|| |TRUSTEES||||Mrs. M. Burwell|Chairman| |||||M. Marsh Esq.,|Deputy chairma| |||||E. B. Taylor FCA,|Treasurer| |||||Ms S. Fowler,|| |||||Mrs. S. Marsh,|| |||||Mrs. J. Staley,|| |||||Mrs. M. C. Taylor|| |||||Mrs. M Wall|(Resi| |||||M. Wall Esq.|| |LETTING SECRETARY||||Mrs. S. Marsh|| |INDEPENDENT EXAMINER||||J. Austin,|| |||||Austin & Co.,|| |||||Accountants,|| |||||Atlas House,|| |||||Tyler Way,|| |||||Swaleclife,|| |||||Whitstable,|| |||||Kent. CT5 2RS|| |||||**INDEX**|| |Page|1|- 2||Trustees' report|| |||3||Independent|examiner's repo| |||4||Statement of fnancial activit|| |||5||Balance sheet|| ||6|- 9||Notes to the|fnancial statem| gned 19th October 20201 )rt '.ies ients ## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2021** ## **Reference and administration** page. ## **Structure, governance and management** dated 20th July 1950. Trustees are appointed by the management committee. ## **Objectives and activities** village of Chilham and the surrounding area. ## **Achievements and performance** However all necessary steps have been taken to maintain the standards of the building attained so far. ## **Financial review** now that Government restrictions have been gradually lifted. Ashford Borough Council has continued to waive the Small Business Rate until 30th September 2021. coming year as well as a further £18,650 worth of bookings for 2022-2023 and beyond. The first part of the land exchange with "The Carpenters", the sale of the driveway was concluded in 2020 subject to costs was received. However, due at least in part to the pandemic, the purchase of the cesspit a not been concluded. put off until at least 2022. available funds. ## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021** ## **Reserve Policy** It has been the Trustees' policy for some time to reserve sufficient funds to cover running costs for thr However in view of the unprecedented reduction in expenses due to closure of the halls, it has been decid this reserve at the 2019 level of £9,344 for a further year. In addition it has been decided not to m contributions to the Heater Replacement reserve this year which remains at £7,585. ## **Financial results** £8,830. This has been added to the balance brought forward of £26,401 giving £35,231 to carry forward. Signed on behalf of the trustees …………………………. E. B. Taylor FCA – Trustee and Treasurer November 2021 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE ON THE ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021** Statement of Financial Activities, the Balance Sheet and related notes. ## **Respective responsibilities of trustees and examiner** independent examination is needed. It is my responsibility to:- Examine the accounts under section 145 of the Charities Act 2011, 145(5)(b) of the Charities Act 2011, and To state whether particular matters have come to my attention ## **Basis of independent examiner’s statement** a “true and fair” view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention - 1 which gives me reasonable cause to believe that in any material respect, the requirements:a to keep accounting records in accordance with section 130 of the Charities Act 2011; and comply with the accounting requirements of the Charities Act 2011 have not been met; or 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of th to be reached. J. Austin, Austin & Co., Accountants, Atlas House, Tyler Way, Swalecliffe, Whitstable, Kent. CT5 2RS November 2021 ## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH SEPTEMBER 2021** |INCOMING RESOURCES
Incoming resources from
generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from
charitable activities
Total incoming resources
RESOURCES EXPENDED
Fundraising and trading costs
Charitable activities
Governance costs
Total resources expended
Net incoming/(outgoing)
resources
Transfer (to)/from General reserve
Total funds brought forward
Total funds carried forward|Notes
3
4||2021
Unrestricted
Funds
£
26
7
39,048|2021
Unrestricted
Funds
£
26
7
39,048|2021
Restricted
Funds
£
0|2021
Restricted
Funds
£
0|2021
Total
£
26
0
7
39,048| |---|---|---|---|---|---|---|---| ||||||||| |||||39,081||0|39,081| |||||30,101
150||0|0
30,101
150| |||||30,251||0|30,251| |||||8,830
0
26,401||0
0
0|8,830
0
26,401| |||||35,231||0|35,231| Page 4. 2020 Total £ 0 0 82 25,210 25,292 0 30,473 150 30,623 (5,331) 0 31,732 26,401 ## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE BALANCE SHEET** ## **AS AT** ## **30TH SEPTEMBER 2021** |**FIXED ASSETS**
Tangible assets
**CURRENT ASSETS**
Debtors and prepayments
Cash at bank
Total current assets
**LESS: CURRENT LIABILITIES**
Amounts due within one year
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Unrestricted funds
General reserve
Heater replacement reserve
Revaluation account
Total funds|Notes||2021
Unrestricted
Funds
£
1,480,550|2021
Unrestricted
Funds
£
1,480,550|2021
2021
Restricted
Funds
Total
£
£
0
1,480,550|2021
2021
Restricted
Funds
Total
£
£
0
1,480,550| |---|---|---|---|---|---|---| |||||||| ||9
10
11
12
12|||||| |||||578
82,138||0
578
0
82,138| |||||82,716
33,106||0
82,716
0
33,106| |||||49,610
1,530,160||0
49,610
0
1,530,160| |||||1,530,160||0
1,530,160| |||||35,231
9,344
7,585
1,478,000||0
35,231
0
9,344
0
7,585
0
1,478,000| |||||1,530,160||0
1,530,160| Signed on behalf of the Trustees .......................................... M. Burwell - Chairman November 2021 Page 5. 2020 Total £ 1,480,550 802 65,758 66,560 25,780 40,780 1,521,330 1,521,330 26,401 9,344 7,585 1,478,000 1,521,330 Page 6. ## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021** ## **Basis of preparation** These accounts have been prepared on the basis of historic cost in accordance with the Statement of Recommended Practice: Accounting and Reporting for Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) issued on 16th July 2014, and with the Charities Act 2011. ## **Accounting policies** ## Incoming resources Hire income is recognised at the time of hire. Grants and other income are recognised at the time it is received by the Management Committee. Hire deposits are returnable and are therefore not recognised in the SoFA. Expenditure and liabilities are recognised in the SoFA as soon as there is a legal or constructive obligation committing the Management Committee to pay out resources. Hall running costs include all costs incurred in operating and maintaining the Village Hall. Administration costs are those expenses incurred in operation and administering the Charity. ## Tangible fxed assets Freehold property has been revalued in line with the Charity's insurance valuation carried out in 2014. The increase in value has been transferred to Revaluation Reserve. Equipment is shown at it's original cost. All additions and replacements are written off in the SoFA when the costs are incurred. Stocks of consumables are considered to be negligible and are written off when purchased. /continued on next page ## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021** |**3**
**4**
**5**|**Analysis of incoming resources**
Voluntary income
Donations
Activities from generating funds
Fund raising
Investment income
Bank interest
Incoming resources from charitable activities||2021
Unrestricted
Funds
£
26|2021
Unrestricted
Funds
£
26|2021
Restricted
Funds
£
0|2021
Restricted
Funds
£
0|2021
Total
£
26| |---|---|---|---|---|---|---|---| ||||||||| |||||0||0|0| |||||7||0|7| |||||13,774
18,193
3,894
3,187||0
0
0
0|13,774
18,193
3,894
3,187| ||
Letting fees
Grants received
Furlough payments
Other income
**Analysis of resources expended**
Fundraising and trading costs
Fund raising
Charitable activities
Charitable activities
Hall running costs
Administration costs
Governance costs
Independent examiner's fee
**Trustees' expenses**
Number of trustees who were paid
expenses
Nature of expenses paid
Re-imbursement of out of pocket expenses:
for administration, postage and phone
for maintenance materials
for other expenses||||||| |||||39,048||0|39,048| |||||0||0|0| |||||0
28,812
1,289||0
0
0|0
28,812
1,289| |||||30,101||0|30,101| |||||150||0|150| |||||4
200
181
710
1,091|||| ||||||||| ||||||||| **Fees for examination of the accounts** **6** Independent examiner's fee 150 ## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021** 2021 £ **7 Paid employees** Staf costs Gross wages and salaries 9,551 Average number of full-time equivalent employees in the year. 1 Chilham Village Hall Management committee makes no contributions to any pension fund (2020 - £nil) ## **8 Grant making** Chilham Village Hall Management committee have made no grants during the year ended 30th September 2021 (2020 - £nil) ## **9 Tangible fxed assets** |Valuation at 1st October 2020
Additions
Revaluation
Disposal
Balance at 30th September 2021
Depreciation at 1st October 2020
Charge for year
Adjustment on disposal
Balance at 30th September 2021
W.D.V. at 30th September 2021
W.D.V. at 30th September 2020||£
1,480,000
0
0
0
Freehold land
& buildings|£
1,480,000
0
0
0
Freehold land
& buildings|Fixtures
fttings a|Fixtures| |---|---|---|---|---|---| |||||
equipme|| |||||£
550
0
0
0
550
0
0
0
0
550
550
|| ||||1,480,000||| ||||0
0
0||| ||||0||| ||||1,480,000||| ||||1,480,000||| Tangible fixed assets have traditionally been shown at their original cost which occ seventy years ago. A survey carried out by the Charity's insurers in 2014 sugges £1,480.000 and the buildings are insured for that amount plus annual increments inflation. The trustees have therefore agreed that this is a more appropriate valuat As reported in last year's accounts, the trustees have entered into an agreement w an adjacent property, The Carpenters, to exchange the strip of land which giv Carpenters for the part of The Carpenters' garden housing the Village Hall's cesspi treat this as two separate transactions both valued at £5,000 exclusive of costs. T right of way had been completed in the year ended 30th September 2020 and received £5,000. The transfer of the cesspit has been delayed due to Covid restr Charity has a commitment to pay £5,000 in respect of this. ## **CHILHAM VILLAGE HALL MANAGEMENT COMMITTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30TH SEPTEMBER 2021** |**10**
**11**|**Debtors and prepayments**
Sundry debtors
Prepayments
**Creditors and accruals**
Sundry creditors
Deposits for future hires||2021
£
417
161| |---|---|---|---| ||||578| ||||13,801
19,305| ||||33,106| ## **12 General reserve** The reserve is made up of an estimated three months' expenses, should there be income. In view of the reduction in expenses brought about by closures due to the corona has been decided to leave the General Reserve at the 2019 level of £9,344 ## **Heater replacement reserve** The Heater Replacement reserve was set up in 2014 to spread the cost of replacing the time had an expected life of five years. In view of restricted income in the current year due to the coronavirus pande decided not to transfer further amounts to this reserve at 30th September 2021. |Three month's expenses
Heater replacement||Balance at
30-9-2020
9,344
7,585|Paid in
year
0
0|Paid in
year
0
0|Adjustment|Adjustment| |---|---|---|---|---|---|---| ||||||
|in year
0
0| |||16,929||0||0| These two funds are considered to be Designated Funds. Page 7. 2020 Total £ 0 0 82 15,210 10,000 0 0 25,210 0 0 29,768 705 30,473 150 2 219 676 0 895 150 Page 8. 2020 £ 11,453 1 |s,|| |---|---| |and|| |ent|Total| |£|£| ||1,480,550| ||0| ||0| ||0| ||1,480,550| ||0| ||0| ||0| ||0| ||1,480,550| ||1,480,550| curred in excess of sted a valuation of to take account of ion. with the owners of ves access to The t. It was agreed to The transfer of the the trustees have rictions so that the Page 9. 2020 £ 551 251 802 8,610 17,170 25,780 an interruption of avirus pandemic, it g heaters which at emic, it has been |t||Balance at
30-9-2021
9,344
7,585| |---|---|---| |||16,929|