CHARITY NUMBER: 302707
CHARING PLAYING FIELD
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
INDEX
| Page | |
|---|---|
| Trustee Report | 1 – 2 |
| Statement of Income and Expenditure | 3 |
| Statement of Assets and Liabilities | 4 |
| Independent Examiner’s Report | 5 |
CHARING PLAYING FIELD
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
Administrative Information
Charity name: Charing Playing Field Charity number: 302707 (England and Wales) Principal address: 63 Magazine Road, Ashford, Kent, TN24 8NR Trustees: Rowena Munday Andrew Hurst Philip Smith Ann Hummerson (resigned 13 November 2023) David Tawney (resigned 13 November 2023) Meg Lawrence Benjamin Jolly Martyn Morgan Gary Fentiman Nicholas Rutledge (appointed 2 August 2023) Janet Hacket (appointed 24 October 2023) Elizabeth Tweed (appointed 20 September 2024)
Structure, Governance and Management
The charity, which was constituted under trust, is governed by a conveyance dated 25 November 1965 as amended by scheme dated 5 May 1989 and memorandum of change dated 12 May 2010.
Trustees
At any time there are a maximum of 13 trustees. 6 Elected at the annual general meeting and 7 appointed by the user groups i.e. sports clubs. The parish council are custodian trustees.
All new trustees are supplied with a copy of the Charities governing documents and a copy of the Charity Commission’s notes on becoming a trustee.
Risk Management
The trustees consider the risks to which the charity is exposed and put procedures in place to mitigate these risks.
Related Parties
There have been no transactions with related parties in the year (2023 – none).
Objectives and Activities
Charitable Objects
The charity operates a recreation ground for the benefit of the inhabitants of the Parish of Charing, Kent.
Activities Undertaken in the Year
The charity has continued to maintain and operate the playing field and club house on site and provide sporting facilities for multiple sports clubs.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
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CHARING PLAYING FIELD
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
Achievements and Performance
Having started the year with the committee running the bar and clubhouse to provide a basic level of service to the sports clubs, a new tenancy was agreed in May 2023. The Pavilion Ltd run by Chris and Louise Bowles are continuing to provide excellent hospitality services to all users of the site. This has ensured a regular and stable income stream for the Playing Field.
There are currently the usual sporting activities of Football, Cricket, Tennis and Bowls on offer as well as Darts, Pool and the wildlife walks in the Alderbed Meadow and Woodland.
Subs from the sports clubs have resumed and set at a per member rate of £15 for the year to 2024.
Following negotiations with Swift Tarmac a settlement was agreed with a balance of £6,024 being held back for one year until December 2024 to see if any further remedial work was required to the Car Parks.
Discussions are in progress for the addition of a basketball facility and some green gym equipment.
Fundraising via Ashford Community Lottery continues and brought in £2,208 this year
In November 2023 we were granted planning consent to construct a new tractor shed at the bottom of the field.
Financial Review
Reserves Policy
The charity aims to retain reserves equivalent to approximately 6 months of overheads. Free reserves currently stand at £29,081 which is approximately 24 months of overhead costs.
Financial Performance
The charity reported a net cash surplus for the year of £8,930 (2023 - £55,208). Cash reserves stand at £103,005 (2023 - £94,075).
Going Concern
All sports clubs have now fully resumed their normal activities following the covid pandemic. The trustees are satisfied that the financial position remains strong and look forward to another busy year.
The trustees declare that they have approved the trustees’ report above.
Rowena Munday
Rowena Munday Treasurer and Trustee
28 Jan 2025
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CHARING PLAYING FIELD
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024
| RECEIPTS Charitable Activities Bar income Rent received Membership Annual contributions from clubs DEFRA rural payment Rent deposit Fundraising Ashford Lottery Calendar Alderbed appeal Foraging Event Fete - Bird Box Raffle Investment Income Interest received Grants and donations General donations Grants Total Receipts PAYMENTS Charitable Activities Bar purchases Grants Insurance Water Repairs Small equipment Cleaning Telephone and internet Legal and professional fees Printing and stationery Trees, guards, stakes and ties Grass and hedge cutting Plumbing Presentation bench and flowers Display stand Foraging Guide - Garry Johnson Capital Transactions Improvements Total Payments NET INCOME / (EXPENDITURE) Cash at Bank and In Hand Brought Forward Cash at Bank and In Hand Carried Forward |
Charing Playing Field General Fund £ 5,322 18,900 - 4,260 - - |
Charing Playing Field Restricted Fund £ - - - - - 3,750 |
Alderbed Designated Fund £ - - 705 - 575 - |
Alderbed Ash Dieback Restricted Fund £ - - - - - - |
Total 2024 £ 5,322 18,900 705 4,260 575 3,750 33,512 2,208 - - 20 30 2,258 200 200 3,250 24,937 28,187 64,157 707 3,330 5,695 4,234 3,444 698 1,120 - 3,487 158 - 1,298 - - - 100 24,271 30,956 30,956 55,227 8,930 94,075 103,005 |
Total 2023 £ 1,011 14,240 765 2,000 575 - |
|---|---|---|---|---|---|---|
| 28,482 | 3,750 | 1,280 | - | 18,591 | ||
| 2,208 - - - - |
- - - - - |
- - - 20 30 |
- - - - - |
1,842 743 716 - - |
||
| 2,208 | - | 50 | - | 3,301 | ||
| 131 | - | 37 | 32 | - | ||
| 131 | - | 37 | 32 | - | ||
| 3,250 - |
- 24,937 |
- - |
- - |
1,236 124,615 |
||
| 3,250 | 24,937 | - | - | 125,851 | ||
| 34,071 | 28,687 | 1,367 | 32 | 147,743 | ||
| 707 3,330 5,395 4,234 3,106 698 1,120 - 3,487 158 - - - - - - |
- - - - - - - - - - - - - - - - |
- - 300 - 338 - - - - - - 1,298 - - - 100 |
- - - - - - - - - - - - - - - |
1,667 1,141 5,335 2,948 5,567 425 - 150 4,686 159 145 2,010 176 191 471 - |
||
| 22,235 | - | 2,036 | - | 25,071 | ||
| - | 30,956 | - | - | 67,464 | ||
| - | 30,956 | - | - | 67,464 | ||
| 22,235 | 30,956 | 2,036 | - | 92,535 | ||
| 11,836 17,245 |
(2,269) 57,151 |
(669) 10,892 |
32 8,787 |
55,208 38,867 |
||
| 29,081 | 54,882 | 10,223 | 8,819 | 94,075 |
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CHARING PLAYING FIELD
STATEMENT OF ASSETS
AS AT 31 MARCH 2024
| BANK AND CASH Alderbed Barclays CPF NatWest |
Charing Charing Playing Playing Field Field Restricted General Fund Fund £ £ - - 29,081 54,882 29,081 54,882 |
Charing Charing Playing Playing Field Field Restricted General Fund Fund £ £ - - 29,081 54,882 29,081 54,882 |
Alderbed Designated Fund £ 10,223 - |
Alderbed Ash Dieback Restricted Fund £ 8,819 - |
Total 2024 £ 19,042 83,963 103,005 |
Total 2023 £ 19,679 74,396 |
|---|---|---|---|---|---|---|
| 29,081 | 54,882 | 10,223 | 8,819 | 94,075 |
Signed on behalf of the trustees:
Rowena Munda y R Munday - Treasurer and Trustee
28 Jan 2025 Date:
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE
CHARING PLAYING FIELD
ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
• the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Roland Parry
Roland Parry FCA
Magee Gammon Henwood House Henwood Ashford Kent TN24 8DH
Date: 28 Jan 2025
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