**CHARITY NUMBER: 302707** ## **CHARING PLAYING FIELD** **ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024** ## **INDEX** ||**Page**| |---|---| |Trustee Report|1 – 2| |Statement of Income and Expenditure|3| |Statement of Assets and Liabilities|4| |Independent Examiner’s Report|5| **CHARING PLAYING FIELD** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024** ## **Administrative Information** Charity name: Charing Playing Field Charity number: 302707 (England and Wales) Principal address: 63 Magazine Road, Ashford, Kent, TN24 8NR Trustees: Rowena Munday Andrew Hurst Philip Smith Ann Hummerson (resigned 13 November 2023) David Tawney (resigned 13 November 2023) Meg Lawrence Benjamin Jolly Martyn Morgan Gary Fentiman Nicholas Rutledge (appointed 2 August 2023) Janet Hacket (appointed 24 October 2023) Elizabeth Tweed (appointed 20 September 2024) ## **Structure, Governance and Management** The charity, which was constituted under trust, is governed by a conveyance dated 25 November 1965 as amended by scheme dated 5 May 1989 and memorandum of change dated 12 May 2010. ## Trustees At any time there are a maximum of 13 trustees. 6 Elected at the annual general meeting and 7 appointed by the user groups i.e. sports clubs. The parish council are custodian trustees. All new trustees are supplied with a copy of the Charities governing documents and a copy of the Charity Commission’s notes on becoming a trustee. ## Risk Management The trustees consider the risks to which the charity is exposed and put procedures in place to mitigate these risks. ## Related Parties There have been no transactions with related parties in the year (2023 – none). ## **Objectives and Activities** ## Charitable Objects The charity operates a recreation ground for the benefit of the inhabitants of the Parish of Charing, Kent. ## Activities Undertaken in the Year The charity has continued to maintain and operate the playing field and club house on site and provide sporting facilities for multiple sports clubs. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. 1 **CHARING PLAYING FIELD** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024** ## **Achievements and Performance** Having started the year with the committee running the bar and clubhouse to provide a basic level of service to the sports clubs, a new tenancy was agreed in May 2023. The Pavilion Ltd run by Chris and Louise Bowles are continuing to provide excellent hospitality services to all users of the site. This has ensured a regular and stable income stream for the Playing Field. There are currently the usual sporting activities of Football, Cricket, Tennis and Bowls on offer as well as Darts, Pool and the wildlife walks in the Alderbed Meadow and Woodland. Subs from the sports clubs have resumed and set at a per member rate of £15 for the year to 2024. Following negotiations with Swift Tarmac a settlement was agreed with a balance of £6,024 being held back for one year until December 2024 to see if any further remedial work was required to the Car Parks. Discussions are in progress for the addition of a basketball facility and some green gym equipment. Fundraising via Ashford Community Lottery continues and brought in £2,208 this year In November 2023 we were granted planning consent to construct a new tractor shed at the bottom of the field. ## **Financial Review** ## Reserves Policy The charity aims to retain reserves equivalent to approximately 6 months of overheads. Free reserves currently stand at £29,081 which is approximately 24 months of overhead costs. ## Financial Performance The charity reported a net cash surplus for the year of £8,930 (2023 - £55,208). Cash reserves stand at £103,005 (2023 - £94,075). ## Going Concern All sports clubs have now fully resumed their normal activities following the covid pandemic. The trustees are satisfied that the financial position remains strong and look forward to another busy year. The trustees declare that they have approved the trustees’ report above. Rowena Munday **Rowena Munday** Treasurer and Trustee 28 Jan 2025 2 ## **CHARING PLAYING FIELD** ## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024** |**RECEIPTS**
Charitable Activities
Bar income
Rent received
Membership
Annual contributions from clubs
DEFRA rural payment
Rent deposit
Fundraising
Ashford Lottery
Calendar
Alderbed appeal
Foraging Event
Fete - Bird Box Raffle
Investment Income
Interest received
Grants and donations
General donations
Grants
Total Receipts
**PAYMENTS**
Charitable Activities
Bar purchases
Grants
Insurance
Water
Repairs
Small equipment
Cleaning
Telephone and internet
Legal and professional fees
Printing and stationery
Trees, guards, stakes and ties
Grass and hedge cutting
Plumbing
Presentation bench and flowers
Display stand
Foraging Guide - Garry Johnson
Capital Transactions
Improvements
Total Payments
**NET INCOME / (EXPENDITURE)**
Cash at Bank and In Hand Brought Forward
Cash at Bank and In Hand Carried Forward|**Charing**
**Playing**
**Field**
**General**
**Fund**
**£**
5,322
18,900
-
4,260
-
-|**Charing**
**Playing**
**Field**
**Restricted**
**Fund**
**£**
-
-
-
-
-
3,750|**Alderbed**
**Designated**
**Fund**
**£**
-
-
705
-
575
-|**Alderbed**
**Ash Dieback**
**Restricted**
**Fund**
**£**
-
-
-
-
-
-|**Total**
**2024**
**£**
5,322
18,900
705
4,260
575
3,750
33,512
2,208
-
-
20
30
2,258
200
200
3,250
24,937
28,187
64,157
707
3,330
5,695
4,234
3,444
698
1,120
-
3,487
158
-
1,298
-
-
-
100
24,271
30,956
30,956
55,227
8,930
94,075
103,005|**Total**
**2023**
**£**
1,011
14,240
765
2,000
575
-| |---|---|---|---|---|---|---| ||28,482|3,750|1,280|-||18,591| ||2,208
-
-
-
-|-
-
-
-
-|-
-
-
20
30|-
-
-
-
-||1,842
743
716
-
-| ||2,208|-|50|-||3,301| ||131|-|37|32||-| ||131|-|37|32||-| ||3,250
-|-
24,937|-
-|-
-||1,236
124,615| ||3,250|24,937|-|-||125,851| ||34,071|28,687|1,367|32||147,743| ||707
3,330
5,395
4,234
3,106
698
1,120
-
3,487
158
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|-
-
300
-
338
-
-
-
-
-
-
1,298
-
-
-
100|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||1,667
1,141
5,335
2,948
5,567
425
-
150
4,686
159
145
2,010
176
191
471
-| ||22,235|-|2,036|-||25,071| ||-|30,956|-|-||67,464| ||-|30,956|-|-||67,464| ||22,235|30,956|2,036|-||92,535| ||11,836
17,245|(2,269)
57,151|(669)
10,892|32
8,787||55,208
38,867| ||29,081|54,882|10,223|8,819||94,075| 3 **CHARING PLAYING FIELD** ## **STATEMENT OF ASSETS** ## **AS AT 31 MARCH 2024** |**BANK AND CASH**
Alderbed Barclays
CPF NatWest|**Charing**
**Charing**
**Playing**
**Playing**
**Field**
**Field**
**Restricted**
**General Fund**
**Fund**
**£**
**£**
-
-
29,081
54,882
29,081
54,882|**Charing**
**Charing**
**Playing**
**Playing**
**Field**
**Field**
**Restricted**
**General Fund**
**Fund**
**£**
**£**
-
-
29,081
54,882
29,081
54,882|**Alderbed**
**Designated**
**Fund**
**£**
10,223
-|**Alderbed**
**Ash Dieback**
**Restricted**
**Fund**
**£**
8,819
-|**Total**
**2024**
**£**
19,042
83,963
103,005|**Total**
**2023**
**£**
19,679
74,396| |---|---|---|---|---|---|---| ||29,081|54,882|10,223|8,819||94,075| Signed on behalf of the trustees: Rowena Munda y **R Munday - Treasurer and Trustee** 28 Jan 2025 Date: 4 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE** ## **CHARING PLAYING FIELD** ## **ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Roland Parry ## **Roland Parry FCA** Magee Gammon Henwood House Henwood Ashford Kent TN24 8DH > Date: 28 Jan 2025 5