2022-12-31-accounts

BOROUGH GREEN VILLAGE HALL Trustees, Report and Financial Statements Charity number302687 31 December 2022

31 tknxThlx73)22 Conlents Legal and Administrative Detsils Truslees Re￿rt for the year ended 31 December 2022 Independent Examiner's Re￿rt Statement of Financial AetivitiQg Balance Sheet Notes 7-10

31 lknbxTr22 I£￿1 and Athninistrative Detai The Official Receiver for Charities Mrs. P Moorcroft Mrs. M. Vick Mr A Hurll Mrs. L Hill Mrs. J Taylor Mr. H Ahamed Mrs M White Mr. B Rawlins Community representaiive Elected Borodara represenlative Elected Co-opted Community representative Tuesday Ladies Club Rep￿SentatiVe Correspondence Address 32. Stsiion Road. Borough Green TN15 8EY Independent Examiner Gilbert Stark, 16, Tilton Road. Borwgh Green. TN15 8RS Bankers Natwest. 43, Swan Street. West Malling MEI 9 6HF Charity Number 302687 Clwity Numiw. 302687

8b Gteen Village H8ti 31 Ikcembcr 2022 Risk Management However. the hall w&s given a clean bill of h￿th in 19(J) by 5truclural engincers and the Su￿eYOr who c￿rIed ULtt the original survey h&5 this year &Jvised that while no fiwthff strucftjral survey is need￿1 regular maintenance shwld k kepl uTrtlHJale. As this is an ageing I￿]IdIng in 1964) tnainiawKe is cxtthsive tArt Ihe Hall is well ableto med Public BeDtfi¢ The Charitio> ALI 20(kn Actj r￿1r¢S Tnkn ts) Tetxmt m how IP£ir ￿tY¥11c5 med the Iklinitii)n of'public Irnelit" ¢(MIts]n￿ within the deliniuim of 14wilabk in the ACL Thue are iwo key ryinciples of wb]i¢ ￿￿er11Which are: ttinciple l - Ix an idLmtifialAe Ixrtfit Principle 2- Bemefll nytstt¢ to the pthlic SEciTh lThe i<kntifiable tmefil lknxW (ieen Villag¢ Ilull (Ihe I lall") is that il ryovidts. the Lommunity with three spaces of varying si7E in which ic) carry out SOL'ial and leisure ￿￿_ll1t¥ FLY example, the Fldil is by a l(Kal Ama¢w dramauos sfKidy. 5evtral ¢lUE￿ aThJ organlwli(￿s. al￿ fcy private parties. 'lkne hall is also available f(N small businesses to For example. the hail is us&J ext¢Thively by Carolineclare rffovidin8ilKY thili(xi knau The use ot'the hall is trstrict&J. I It￿5 ofthe I anyon¥ ()ver the age i)r i 8 an& although th¢ Lharity was eslab115h￿ with Ihe atm ot"providing a Hall to the inhabilanLs of Ilixwgh (ifLtm and th¢ 511rri)unding ar￿ any no matter live i.s uttithyj ts) hire any ofthe thTr in t The "['r￿S have lo chry a fee fi the use of the FI￿1. "Ibis is the hall Teceivc5 no income from donati(KL% iy Ixher Vol￿ lundrdising s(XWCLS. Tr aim i)lthe lee charged LS 1() cover L051s" and to sel &sid¢ funds for littUTe mainlenanc¢ and upgTth. ￿ the Ilall. The charg&J d(K8 nai wevent those in ￿verty fri)m using the hall. No w trffiefts ryivately fiThn the hail. all the Tnkn are unpid vOl￿1<￿S a￿1 tk Hall has w anpioye 'lknis rqKKt 44NDved by IkC(xnmiliLraNI si￿￿d{M tsirlthlfly. Chairrn ]N15 8EY June. 2023

Borough Green Village Hall Trustees' report and financial statement 31 December 2022

Trustees Report for the Year Ended 31 December 2022

The trustees have the pleasure of submitting their report together with the accounts for the year ended 31 December 2022

Reference and Administrative Details

Borough Green Village Hall operates under a constitution dated 20 November 1964 and is a registered charity under number 302687.

Structure, Governance and Management

The Management Committee is comprised of three trustees elected at the Annual General Meeting, up to six "representative" trustees nominated by village organisations plus, where necessary, co-opted trustees deemed or members co-opted by the elected and "representative" trustees. Any decision to discontinue use of the Hall or to sell the property are subject to approval at a general meeting of the inhabitants in accordance with the trust deed.

There are no relationships between the trustees and any related parties. The work of the Management Committee is conducted entirely by volunteers.

Objectives and Activities

The trust property was formed for the purposes of a village hall for the use of the inhabitants of the area of Borough Green and the immediate neighborhood, without distinction of sex, race, political and religious or other opinions and in particular for use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants.

The ongoing policy of the Trustees is to maintain the Hall in good condition and improve the facilities offered for the benefit of the inhabitants.

Achievements and Performance

The Village Hall has been cleaned, maintained and insured throughout the year with any necessary repairs carried out.

Financial Review

The financial surplus is £8,159 (2021 £14,099. The position of the trust at the year end is healthy, with total net assets of £169,515 ( 2021 £161,436)

However, the trustees consider "free reserves" to be cash and investments and this has increased from £107,057 in 2021 to £116,489 in 2022. It is the policy of the Trustees, wherever possible, to maintain a minimum of at least a year's expenditure in free reserves plus a provision for unforeseen future maintenance projects deemed necessary for the maintenance or improvement of the Hall. Current reserves represent 508% of expenditure for 2022.

Charity number 302687 2

￿￿KA￿￿vIllage Ilall Independent Examiner's Rep)rt I rep)rt lo the of Ilorwgh (ireen Vil]age Hall lthe Clwity) (x) the t(r the year thde al 2021 whiLth are ￿ (xll 10. Respective R¢S￿nSibl111￿ ofthe TnL%tees and ExamiDer Ihe Lhuritys tn]sice% c()nsider thai ￿ uudit is n(R requirnl r(Y this year (￿NIer seciion 43{2) ot. the Charitses ALI 1993 lthe ALI), as amendsj by s28 ofthe Chariiies Act 21X)6) and thai an in(k7tht It 1% my rthpx)sibi]ity ts): examine the (under S￿11{￿143 ot'the ALt a$ 8m(Th￿). to toll()w the t￿{￿*dUr£S laid (k)￿￿ in the (itnttal I)ir￿li￿S giv¢n by the Charity C()mmiI8i(M) (uth ￿￿11￿)43{7xb) orthe Alt as amathl). aThJ . 10 whdhLY mattus have to my alMii(xL B&8is of Independent Examinees stalen￿nI My examinali(x) was carrieAJ in accithce with (i4ml Di￿](￿ given by the Charity C(xnMi.￿%IlM. An ¢xamTTratiix) inLILKks' a review of &Y(xmtin8 rec(Kds' ke￿ hy the charity wid a mp&WI￿￿ of the th(Ae raxKd&' 11 al%) inLIth' UmSMJtxati(NJ of any unusual ilems or disclosures in the and s¢eking explan￿1￿5 frixn the trustees COn￿mIng any suth matter& The unthr1kn do noi Imvi(k all the ¢videJKY thal would be required in an audil and L(Trnsequenily I di) nvl Lxpfeis an audit c)pini(m on the tndependent Examine￿3 Stalenwit l . which giv¢% me Te&wnable ca￿1¢ to trKlteve thai in afty matttiai r£srKcL the have n(X met rwiranents. to aLwre thal: . xrwnting r¢￿(XdSare lin ￿WIth 41 ofthe Act). aThJ ounLs are rffepared which agrce with the accounting and cOm￿Y wilh the GI1￿ Stwk FCCA io rih(A] R(Hl K￿l]NIS 81L8 29 May, 2(Y23

BoFou8h Gr¢ery Village Hall Report *)d Finart¢ia] Sraiements 31 D¢ccmb¢r 2022 Statement of Finaneigl Activities Year ended 31 December 2022 2022 2021 INCO￿([NG RESOURCES Invcslmcnt Income 522 399 ID¢oming resour￿$ from charitable activiiies Ilall Fee InLom¢ Grants ReLLivablL' 40.051 31,419 16059 TOTAL INCOMING RESOURCES 40J73 48,677 RESOURCES EXPENDED Cost of geDeratlDg funds Ilooking 8ecretaty5 cxrLnses 314 Total costs of generating funds 314 Charitable Activities WatLr, refusL' and $cw¢ra InsuranL¢ Light and hL"at Rcpairs, renewals and maint¢nan¢¢ Cleaning DcprLciation Printing, postagL and stationery Priifi4%i()al Ratcs 3,8.$4 iJio 3JOI 17589 4I81 3331 8,455 7594 2585 2292 465 212 Totsl cbaritable expenditure 32,IlXI 34578 TOT.4L RESOURCES EXPENDED 32,414 34578 NET SURPLUSI{DEFICIT) 8,159 14.099 Total funds broughf torward 161.436 147J37 TOT.4L FUNDS cARR￿D FORWAIU) 1695 161.436 ChgTitY nutnbcr 302687

Bon)ugh Greell Vi1188e Ilail Tru¥tccs Rwrt and Fi[Lart¢1￿ Stai¢m¢nts 31 D¢¢tmber 2022 Bmlanee Sbeet As a131 Deeember 2022 2022 2021 FIXED ASSETS Tangiblc b'ix¢d Asscts 49,125 51,710 CURRENT ASSETS Dcbtors Invcsrmcnts Cash at bank and in hand 4.46) 53257 63332 3.270 52,9110 54.157 120,950 110.327 CREDITORS: Amounts falling duc in I￿$ than onc year 601 NET CURRENT ASSETS 120,470 109,7?6 NET ASSETS 169595 101.436 FUNDS Ullre5tricted Fullds Crtneral Fund 169595 161.436 TOTAL FUNDS 169595 161.436 Charity number 302687

h2Z 1. Aecounting Polieies B￿lS of Preparation 'll)e financial statements Jr¢ pr¢pdr¢d in aLwrdance wilh the Statement of Rttommend￿l Pr￿lICe "ALf(Xmting WNJ Rqffinig by Charilit¥' wblish&l in Marth 21x15, aKI with awliLdble 4￿c{X￿11ng .slandths and the Chwilies 19¥3. IIK ￿ti¢￿Iar ￿{KIn1￿g FoIKias by the Tn￿tts Accounting Convention Incoming Resources All inc￿￿ is rwised in the sIalem￿l or rManc1￿ ￿livi￿&S whth ¢(￿dI]m$ f(T receirn have )naIlr)￿ ¢wd Gifv l*)nuii()n.% are reco8ntsed in the Slatement of financial aclivittes when the L&sh h&$ been Investsnffil InLOn￿ retKesents mmies tan￿1 ￿ Ihe Hall I￿￿11 ￿)Unt and is for raYivabEe. HallFee Hail income ryesents ltts r(Y the wse of the hall by the c(Ynmunity. C&th collextions lo whiLh the Elall i.s entli1￿ bui whiLh have received by the end a￿ included in iw)ming tEy)uw in the statement of finanLial ￿1Vi￿<S as in the ikn Gmrts Recei￿￿le Grants aTe reco￿1$&1 in th¢ Slalan￿1 ALliviti&s Wh￿ Ik c(XKltti(ms r(T receiN ofthe gtynt have lyxn Lomplilxl with. Wkn imxxne is rec¢tvgJ t(￿ an &%sd whiLh is alw Lapiiali4aL the grant is deferred and rele&￿d to the olE.'inancial Activiiies on the same basis &s the Ill whtch it ￿la￿S is chty ￿ the SLqth¢nl vf l.inancial Activiti£s. tkfard wl jnLxm￿ is rwisoj within Llwitable expendittre includes all ex￿%111ure direcily relataj to the thjects of the Hail aNI cornrffi lollowin& CaslspYlating¢o I￿1

(continued) 1. Accounting Policies {continued) Tangible Fixed Assets Tangible Fixed Assets are stated in the Bala￿e Sheet at cost plus subsequent costs capitalised, less depreciation. Depreciation on Fumitutt, Fixttwes & FittinFp and Frethold Improvements is charged at 2￿/0 on a reducing 1Mlan￿ basi& No depreciation is Charg￿ on freehdd pro￿rtIeS. The H.Jl was valued in Febnwy 2003 at £576,0(K) and it is the opinion of the Trustees that the Vjlue of the Hall dces not need impairing. Funds The charity maintains only unrestricted getwdl fimds. T}￿ a￿ fimds that are ex￿ndable at the discrelion of the Trustees in the ofthe objects of the Hall. 2. Investment Incorne 2022 2021 Enierest receivable on c8sh dep)sits 522 399 3. Information Regarding Trustees During the year, the totsl expenses reimbursed to the Tn￿leeS amounted to £314 (2020 £0) This represents the reimbursement of costs incurred in the furtherdnce of their dulles as Trustees and was paid to l (2016.1) Trustee. This is disc105ed on the face of the SOFA. 4. Net Inwming Resources Net incoming resources are stated after charging: 20J2 20? Depreciation 3.231

Borough Grccn Village Hall Tr￿stee5 RLV)rt and Trinallcial Statements 3111212022 Notcs (continued) S Tangible Fixed Assets Freehold i•nd and Buildings Freehold improvements FurnRtur¢ Fixtures & Fittings Total Cost: As at l January 2022 Addilions As at 31 December 2022 3&784 59595 12223 110,602 38,784 59595 12223 110,602 Ac¢umul¥ted Depre¢iation As at l January 2022 ChargL fi)r IhL yLar As #131 De¢¢mber 2022 47J33 2,452 133 11,692 61,477 Net Book Value As at 31 December 2022 3&784 9010 531 49,125 As at 31 tkcember 2021 38.784 12,262 51,710 6 Debtors 2022 2021 Hall Ictting 4.461 3.270 4,461 3.270 7 Inve$¢ments Nationwide I￿[￿lt 53357 52,503 L1wily DUllLb¢r 302687

Borougb Green Village Hall Tntstees Rry￿rt 2nd Fnlancial Statements 31 Ikcelltber 2022 Notes (continucd) 8 Creditors . Amounts due in less Ihan one year 2022 2022 Accruals D¢t¢rrLd Income 601 601 D¢f¢Trcd Income Al 01-Jan-22 Rele*sed ID Deferred in Current year Current year Al 31-Dec-22 Iktcrrcd (Jrant Incom 601 121 480 9 Movement Funds At OlJaD•22 At 31-Dec-22 Income Exptndilure G¢n¢ral Fund 161,436 40J73 32.414 I69￿95 io