BOROUGH GREEN VILLAGE HALL
Trustees, Report and Financial Statements
Charity number302687
31 December 2022

31 tknxThlx73)22
Conlents
Legal and Administrative Detsils
Truslees Re￿rt for the year ended 31 December 2022
Independent Examiner's Re￿rt
Statement of Financial AetivitiQg
Balance Sheet
Notes
7-10

31 lknbxTr22
I£￿1 and Athninistrative Detai
The Official Receiver for Charities
Mrs. P Moorcroft
Mrs. M. Vick
Mr A Hurll
Mrs. L Hill
Mrs. J Taylor
Mr. H Ahamed
Mrs M White
Mr. B Rawlins
Community representaiive
Elected
Borodara represenlative
Elected
Co-opted
Community representative
Tuesday Ladies Club Rep￿SentatiVe
Correspondence Address
32. Stsiion Road. Borough Green TN15 8EY
Independent Examiner
Gilbert Stark, 16, Tilton Road. Borwgh Green. TN15 8RS
Bankers
Natwest. 43, Swan Street. West Malling MEI 9 6HF
Charity Number
302687
Clwity Numiw. 302687

8b Gteen Village H8ti
31 Ikcembcr 2022
Risk Management
However. the hall w&s given a clean bill of h￿th in 19(J) by 5truclural engincers and the Su￿eYOr
who c￿rIed ULtt the original survey h&5 this year &Jvised that while no fiwthff strucftjral survey is
need￿1 regular maintenance shwld k kepl uTrtlHJale. As this is an ageing I￿]IdIng in 1964)
tnainiawKe is cxtthsive tArt Ihe Hall is well ableto med
Public BeDtfi¢
The Charitio> ALI 20(kn Actj r￿1r¢S Tnkn ts) Tetxmt m how IP£ir ￿tY¥11c5 med the
Iklinitii)n of'public Irnelit" ¢(MIts]n￿ within the deliniuim of 14wilabk in the ACL Thue are
iwo key ryinciples of wb]i¢ ￿￿er11Which are:
ttinciple l - Ix an idLmtifialAe Ixrtfit
Principle 2- Bemefll nytstt¢ to the pthlic SEciTh
lThe i<kntifiable tmefil lknxW (ieen Villag¢ Ilull (Ihe I lall") is that il ryovidts. the Lommunity
with three spaces of varying si7E in which ic) carry out SOL'ial and leisure ￿￿_ll1t¥ FLY example, the
Fldil is by a l(Kal Ama¢w dramauos sfKidy. 5evtral ¢lUE￿ aThJ organlwli(￿s. al￿ fcy private
parties. 'lkne hall is also available f(N small businesses to For example. the hail is us&J
ext¢Thively by Carolineclare rffovidin8il*KY thili(xi knau
The use ot'the hall is trstrict&J. I It￿5 ofthe I anyon¥ ()ver the age i)r i 8 an& although
th¢ Lharity was eslab115h￿ with Ihe atm ot"providing a Hall to the inhabilanLs of Ilixwgh (ifLtm and
th¢ 511rri)unding ar￿ any no matter live i.s uttithyj ts) hire any ofthe thTr* in t
The "['r￿*S have lo chry a fee fi* the use of the FI￿1. "Ibis is the hall Teceivc5 no income
from donati(KL% iy Ixher Vol￿ lundrdising s(XWCLS. Tr aim i)lthe lee charged LS 1() cover L051s" and
to sel &sid¢ funds for littUTe mainlenanc¢ and upgTth. ￿ the Ilall. The charg&J d(K8 nai wevent
those in ￿verty fri)m using the hall. No w trffiefts ryivately fiThn the hail. all the Tnkn are
unpid vOl￿1<￿S a￿1 tk Hall has w anpioye
'lknis rqKKt 44NDved by IkC(xnmiliLraNI si￿￿d{M tsirlthlfly.
Chairrn
]N15 8EY
June. 2023

Borough Green Village Hall Trustees' report and financial statement 31 December 2022 

## **Trustees Report for the Year Ended 31 December 2022** 

The trustees have the pleasure of submitting their report together with the accounts for the year ended 31 December 2022 

## **Reference and Administrative Details** 

Borough Green Village Hall operates under a constitution dated 20 November 1964 and is a registered charity under number 302687. 

## **Structure, Governance and Management** 

The Management Committee is comprised of three trustees elected at the Annual General Meeting, up to six "representative" trustees nominated by village organisations plus, where necessary, co-opted trustees deemed or members co-opted by the elected and "representative" trustees. Any decision to discontinue use of the Hall or to sell the property are subject to approval at a general meeting of the inhabitants in accordance with the trust deed. 

There are no relationships between the trustees and any related parties. The work of the Management Committee is conducted entirely by volunteers. 

## **Objectives and Activities** 

The trust property was formed for the purposes of a village hall for the use of the inhabitants of the area of Borough Green and the immediate neighborhood, without distinction of sex, race, political and religious or other opinions and in particular for use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants. 

The ongoing policy of the Trustees is to maintain the Hall in good condition and improve the facilities offered for the benefit of the inhabitants. 

## **Achievements and Performance** 

The Village Hall has been cleaned, maintained and insured throughout the year with any necessary repairs carried out. 

## **Financial Review** 

The financial  surplus is  £8,159  (2021 £14,099.  The  position of  the  trust  at  the year end is healthy, with total net assets  of  £169,515 ( 2021  £161,436) 

However, the trustees consider "free reserves" to be cash and investments and this has increased from £107,057 in 2021 to £116,489 in 2022.   It is the policy of the Trustees, wherever possible, to maintain a minimum of at least a year's expenditure in free reserves plus a provision for unforeseen future maintenance projects deemed necessary for the maintenance or improvement of the Hall.    Current reserves represent 508% of expenditure for 2022. 

Charity number 302687 2 



￿￿KA￿￿vIllage Ilall
Independent Examiner's Rep)rt
I rep)rt lo the of Ilorwgh (ireen Vil]age Hall lthe Clwity) (x) the t(r the year thde
al 2021 whiLth are ￿ (xll 10.
Respective R¢S￿nSibl111￿ ofthe TnL%tees and ExamiDer
Ihe Lhuritys tn]sice% c()nsider thai ￿ uudit is n(R requirnl r(Y this year (￿NIer seciion 43{2) ot. the
Charitses ALI 1993 lthe ALI), as amendsj by s28 ofthe Chariiies Act 21X)6) and thai an in(k7tht
It 1% my rthpx)sibi]ity ts):
examine the (under S￿11{￿143 ot'the ALt a$ 8m(Th￿).
to toll()w the t￿{￿*dUr£S laid (k)￿￿ in the (itnttal I)ir￿li￿S giv¢n by the Charity
C()mmiI8i(M) (uth ￿￿11￿)43{7xb) orthe Alt as amathl). aThJ
. 10 whdhLY mattus have to my alMii(xL
B&8is of Independent Examinees stalen￿nI
My examinali(x) was carrieAJ in accithce with (i4ml Di￿](￿ given by the Charity
C(xnMi.￿%IlM. An ¢xamTTratiix) inLILKks' a review of &Y(xmtin8 rec(Kds' ke￿ hy the charity wid a
mp&WI￿￿ of the th(Ae raxKd&' 11 al%) inLIth' UmSMJtxati(NJ of any unusual
ilems or disclosures in the and s¢eking explan￿1￿5 frixn the trustees COn￿mIng any suth
matter& The unthr1kn do noi Imvi(k all the ¢videJKY thal would be required in an audil
and L(Trnsequenily I di) nvl Lxpfeis an audit c)pini(m on the
tndependent Examine￿3 Stalenwit
l . which giv¢% me Te&wnable ca￿1¢ to trKlteve thai in afty matttiai r£srKcL the have n(X met
rwiranents. to aLwre thal:
. xrwnting r¢￿(XdSare lin ￿WIth 41 ofthe Act). aThJ
ounLs are rffepared which agrce with the accounting and cOm￿Y wilh the
GI1￿ Stwk FCCA
io rih(A] R(Hl
K￿l]NIS 81L8
29 May, 2(Y23

BoFou8h Gr¢ery Village Hall
Report *)d Finart¢ia] Sraiements
31 D¢ccmb¢r 2022
Statement of Finaneigl Activities
Year ended 31 December 2022
2022
2021
INCO￿([NG RESOURCES
Invcslmcnt Income
522
399
ID¢oming resour￿$ from charitable activiiies
Ilall Fee InLom¢
Grants ReLLivablL'
40.051
31,419
16059
TOTAL INCOMING RESOURCES
40J73
48,677
RESOURCES EXPENDED
Cost of geDeratlDg funds
Ilooking 8ecretaty5 cxrLnses
314
Total costs of generating funds
314
Charitable Activities
WatLr, refusL' and $cw¢ra
InsuranL¢
Light and hL"at
Rcpairs, renewals and maint¢nan¢¢
Cleaning
DcprLciation
Printing, postagL and stationery
Priifi4%i()al
Ratcs
3,8.$4
iJio
3JOI
17589
4I81
3331
8,455
7594
2585
2292
465
212
Totsl cbaritable expenditure
32,IlXI
34578
TOT.4L RESOURCES EXPENDED
32,414
34578
NET SURPLUSI{DEFICIT)
8,159
14.099
Total funds broughf torward
161.436
147J37
TOT.4L FUNDS cARR￿D FORWAIU)
1695
161.436
ChgTitY nutnbcr 302687

Bon)ugh Greell Vi1188e Ilail
Tru¥tccs Rwrt and Fi[Lart¢1￿ Stai¢m¢nts
31 D¢¢tmber 2022
Bmlanee Sbeet
As a131 Deeember 2022
2022
2021
FIXED ASSETS
Tangiblc b'ix¢d Asscts
49,125
51,710
CURRENT ASSETS
Dcbtors
Invcsrmcnts
Cash at bank and in hand
4.46)
53257
63332
3.270
52,9110
54.157
120,950
110.327
CREDITORS:
Amounts falling duc in I￿$
than onc year
601
NET CURRENT ASSETS
120,470
109,7?6
NET ASSETS
169595
101.436
FUNDS
Ullre5tricted Fullds
Crtneral Fund
169595
161.436
TOTAL FUNDS
169595
161.436
Charity number 302687

h<kethVdbFHall
31 tkcanlff J>2Z
1. Aecounting Polieies
B￿lS of Preparation
'll)e financial statements Jr¢ pr¢pdr¢d in aLwrdance wilh the Statement of Rttommend￿l Pr￿lICe
"ALf(Xmting WNJ Rqffinig by Charilit¥' wblish&l in Marth 21x15, aKI with awliLdble 4￿c{X￿11ng
.slandths and the Chwilies 19¥3. IIK ￿ti¢￿Iar ￿{KIn1￿g FoIKias by the Tn￿tts
Accounting Convention
Incoming Resources
All inc￿￿ is rwised in the sIalem￿l or rManc1￿ ￿livi￿&S whth ¢(￿dI]m$ f(T receirn have
)naIlr)￿ ¢wd Gifv
l*)nuii()n.% are reco8ntsed in the Slatement of financial aclivittes when the L&sh h&$ been
Investsnffil InLOn￿ retKesents mmies tan￿1 ￿ Ihe Hall I￿￿11 ￿)Unt and is for
raYivabEe.
HallFee
Hail income ryesents ltts r(Y the wse of the hall by the c(Ynmunity. C&th collextions lo whiLh
the Elall i.s entli1￿ bui whiLh have received by the end a￿ included in iw)ming
tEy)uw in the statement of finanLial ￿1Vi￿<S as in the ikn
Gmrts Recei￿￿le
Grants aTe reco￿1$&1 in th¢ Slalan￿1 ALliviti&s Wh￿ Ik c(XKltti(ms r(T receiN ofthe gtynt
have lyxn Lomplilxl with. Wkn imxxne is rec¢tvgJ t(￿ an &%sd whiLh is alw Lapiiali4aL the
grant is deferred and rele&￿d to the olE.'inancial Activiiies on the same basis &s the Ill
whtch it ￿la￿S is chty ￿ the SLqth¢nl vf l.inancial Activiti£s. tkfard wl jnLxm￿ is rwisoj
within
Llwitable expendittre includes all ex￿%111ure direcily relataj to the thjects of the Hail aNI cornrffi
lollowin&
CaslspYlating¢o I￿1

(continued)
1. Accounting Policies {continued)
Tangible Fixed Assets
Tangible Fixed Assets are stated in the Bala￿e Sheet at cost plus subsequent costs capitalised,
less depreciation. Depreciation on Fumitutt, Fixttwes & FittinFp and Frethold Improvements is
charged at 2￿/0 on a reducing 1Mlan￿ basi&
No depreciation is Charg￿ on freehdd pro￿rtIeS. The H.Jl was valued in Febnwy 2003 at
£576,0(K) and it is the opinion of the Trustees that the Vjlue of the Hall dces not need impairing.
Funds
The charity maintains only unrestricted getwdl fimds. T}￿ a￿ fimds that are ex￿ndable at
the discrelion of the Trustees in the ofthe objects of the Hall.
2. Investment Incorne
2022
2021
Enierest receivable on c8sh dep)sits
522
399
3. Information Regarding Trustees
During the year, the totsl expenses reimbursed to the Tn￿leeS amounted to £314 (2020 £0) This
represents the reimbursement of costs incurred in the furtherdnce of their dulles as Trustees and was
paid to l (2016.1) Trustee. This is disc105ed on the face of the SOFA.
4. Net Inwming Resources
Net incoming resources are stated after charging:
20J2
20?
Depreciation
3.231

Borough Grccn Village Hall
Tr￿stee5 RLV)rt and Trinallcial Statements
3111212022
Notcs (continued)
S Tangible Fixed Assets
Freehold
i•nd and
Buildings
Freehold
improvements
FurnRtur¢
Fixtures
& Fittings
Total
Cost:
As at l January 2022
Addilions
As at 31 December 2022
3&784
59595
12223
110,602
38,784
59595
12223
110,602
Ac¢umul¥ted Depre¢iation
As at l January 2022
ChargL fi)r IhL yLar
As #131 De¢¢mber 2022
47J33
2,452
133
11,692
61,477
Net Book Value
As at 31 December 2022
3&784
9010
531
49,125
As at 31 tkcember 2021
38.784
12,262
51,710
6 Debtors
2022
2021
Hall Ictting
4.461
3.270
4,461
3.270
7 Inve$¢ments
Nationwide I￿[￿lt
53357
52,503
L1wily DUllLb¢r 302687

Borougb Green Village Hall
Tntstees Rry￿rt 2nd Fnlancial Statements
31 Ikcelltber 2022
Notes (continucd)
8 Creditors . Amounts due in less Ihan one year
2022
2022
Accruals
D¢t¢rrLd Income
601
601
D¢f¢Trcd Income
Al
01-Jan-22
Rele*sed ID
Deferred in
Current year Current year
Al
31-Dec-22
Iktcrrcd (Jrant Incom
601
121
480
9 Movement Funds
At
OlJaD•22
At
31-Dec-22
Income
Exptndilure
G¢n¢ral Fund
161,436
40J73
32.414
I69￿95
io