Bear5ted and Thurnham Klng George V Memorlal Hall Report and Financial Statements Year Ended 31st March 2024 Contents Contents............................................................................................................... ............................................. 1.0 General Infomiatlon . 2.OTrustees Report...................................................................................................................................... 3.0 Receipts and paymentsaccountforthe year ended 31 March 2024...................................................,...... 4.0 Statement of Asset5 and Liabilities at 31 March 2024.. 5.0 Independent Examinerfs Report. Registered Charity No 302679
1.0 General Information Twstees: June Wilkins Ichaimianl John Evans lan Gutteridge Sandra Knatchbull Michael Stark Chris Waters Sarah Elvy Bookin85 Secretary: Carol Phillips Treasurer= David Stead Secretary.. Trudy Berridge Bank Detalls: National Westminster Bank Maidstone IA) Branch 3 Hi8h Street Maidstone Kent ME14 IHJ Independent Examiner: Encompass Accounting 8 Kings Row Armstron8 Road Maidstone Kent ME15 6AQ Principal Office.. l The Orchard Yeoman Lane Bearsted Kent ME14 4QL
2.0 Trustees Report l. The Trustee5 are pleased to present their report and financial statements of the charity for the year ended 31 March 2024. It is compiled under the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulation5 2C()8. Strutture. Governance and Management Governing Document 2. The charity was established under a Trust Deed dated 2 March 1937, which created the Council of Management and governs the way it operates. The Trust Deed was amended and was updated in November 2015 and November 2018 to reflect the changes in membership ond to give the Trustees the power to invest money. Organlsatlonal Strurture 3. The Council of Mana8ement currently comprises of seven Trustees, the of whom are co-opted. At the Annual General Meeting the Trustees elect from their number a Chalrman and where PO55ible, a Vlce Chaim7an. They also appoint a Bookings Secretary, a Treasurer, and a Secretary, eath of whom received an honorarium for the exceptional work done. 4. Meetings of the Council of Management are planned to take place every three months. One of these meetin85 includes the AGM. which wa5 held in July. Oblertlves and Artl¥ltles S. The purpose of this charlty Is lo provide a welcoming vlllage hall. maintained, equipped, and managed to the highest standard for the purpose of: Advoncing educotion. religion. heolth, the orts. culture ond heritage, amateur 5POrt ond youth artlvitles, and to provide o meetinq plocefor Itxol SLxieties, groups and orgonisotions ond o venuefor troining. recreation and porties for the benefit of the people of Beorsted and Thurnhom ond neighbouring oreo5. 6. Included amon8St the many wide rangin8 activities that take place in the hall are.. a nursery school, mothers and toddlers, group, church services. Youth groups and prayer evenings, dance classe5, pilates and other keep fit classes. amateur dramatics. choral singln& Wl meetings, History Society meetings, the U3A Camera Club, Badminton Club, meetings of the Bearsted Parish Council, children's parties, christening parties. qulz nights and a number of other activities. The hall is also used as a polling station and a5 the surgery for our MP when he or she visits Bearsted. Achlevement and Perfomwnce 7. It is the opinion of the Trustees that the hall continue5 to meet its long-term objettives. Further information is given in the financial review set out below.
Public Benefft 5tstement 8. The hall is used by nearly twenty different local organisations on a regular basis and by many others taking advantage of one-off bookings. In a normal year, ur¢affected by government restritttons like the pandemic. the level of trM)okings from regular users has meant that the Hall is. unfortunately. unable to accommodate all the requests receNed for one-off bookings. 9. The Trustees believe that in exercising their powers and duties they have complied with thelr obligation to have due regard to the guidance on public benefit published by the Commission. Flnanclal Revlew 10. This year receipts exceeded payments by £10,333. which is more in line as a 'normal' year when compared to prior year where the large refurbishment pro8ramme impacted on the net outflow of funds. 11. Income saw a slight drop in re8ular hirer income, due to changes in usa8e patterns, but the increase in non-regular hirers ensured the net hirer income was in line with prevlous years and expectations. A large increase in Inte$t rates helped recover the slight shortfall, against last year. in hirer income to show a net increase in total income was achieved. 12. Expenditure on heating and electric systems, and various other malntenance issues, along Wlth the purchase of a new Oven and Hob, saw an increase from prior year as a more 'normal' pattern of expenditure was again achieved. There were no major projects in the year after the heavy basement refurbishment pro8ramme of last year. 13. Expenditure on utllltles, particularly Gas and Electric saw large increases in t05t of £3.8k, even with government support of around £0.8k to help reduce the Impart. This government support has ceased for the next financial year, though an extra rebate is due for a shortfall in support received of £1.2k applicable for 2023. Currently energy prices have reduced slightly, with usage targeted to ease previou5 Cost increases. Other increases have been seen in Cleaning, Toilet servlces and a Fire equipment assessment in the year. 14. The detailed receipts and payments account and the ststement of assets and liabillties for the charity are as attached. Reserves 15. The Trustees, policy is to hold sufficient monie5 to meet the Hall operating costs for a period of approximatety one year, plus such level of reserves, as they deem necessary, to meet any emergencies of the Hall. The latter includes an ongoing issue with damp in the basement where, although much work has been done to contain and manage the problem, a fundamental solution would be very costly. Improvements will continue to be implemented and assessments of any major furb1shMents evaluated in the year ahead. Trustees at the date of thls report 16. The Trustees who served during the financial year 2023-24 are set out on page two of thls report.
Trustees, responslbllltles in relatlon to the financial statements 17. The law applicable to charities in England and Wales requires the TnJ5tees to prepare financial statement for each financial year, which 8ive a true and fair view of the charivs financial activtties durin8 the year. and of its financial position at the end of the year. In preparing financial statement giving a true and fair view. the Trustees should follow best practice and.- Select suitsble accounting practi5 and apply them consistently. Make judgements that are reasonable and pwdent. State whether applicable accounting stsndards and ststements of recommended practice have been followed, subject to any departures disclosed and explained in the flnancial statements. Prepare the flnancial statement on a receipts and payments basis. unless it 15 Inappropriate to presume that the charity will continue in operation. 18. The Trustees are responsible for keeping accountin8 records which disclose wlth reasonable acturacy the financial position for the charity, and which will enable them to ensure that the financial statements comply with the Charities Act 1993. the Charfties (Accounts and Reports) Regulatlons 2008 and the provisions of the Trust Deed. They are also responsible for the safeguardin8 of the asset5 of the charity, alon8 with takin8 reasonable steps for the detection nd preventlon of fraud and other Irregularltles. Approved by the Trustees June Wllklns (Chairman) July 2024
3.0 Receipts and Payments account for the year ended 31 March 2024 St 31 MARCH 2024 31 MARCH 2023 ECEIPTS Hiring Charges Bank Deposit Interest Donations/Grants Telephone Key Deposits (net of refundsl Sundry TOTAL RECEIPTS AYMENTS 53.107 3.732 55,027 993 150 57,139 56,169 Cleaner's Charges Honorario to Officer5 Repairs, maintenance and new works Gas Electriclt Water Rates Insurance Tele hone & Wi-Fi Refuse collection Servicing toilets Window cleanin8 Cleaning Materials Fire equipment and testin8 Testing of heatinpjelectrical 5YStems Gardener Administrative ex Advertislng Subscriptions and donations Website costs Professional Fees PRSIPPL licence fees Piano tuning TOTAL PAYMEpirs 8.170 2.250 8.560 6.496 2,250 71.784 4.216 4.628 1,065 3,272 949 1.973 3,605 2.882 2,140 505 2,537 832 1.434 1,815 775 1,036 2.255 214 2,885 610 357 416 2CM) 122 360 1,313 550 351 416 3C(I 155 360 1.286 enses 100,614 Net of receiptsl(Payments) 10.333 (44.445) Cash funds last year end 135.185 179,630 Cash funds thls year end 145518 135,185
4.0 Statement of Assets and Liability's as at 31st March 2024 Unrestricted Funds Cash Funds Current Account £14,247 Reserve Accounts £131.271 Total Cash Funds £145,518 Other Monetary Assets (memo) Hirers Unpaid Invoices £0 GaslElectrlc rebates due120231 £1,197 Total Assets £1,197 Llabllltles (memo) Hall Key Deposits £358 Sundry Credltors £1,052 Total Liabilitles £IAIo Signed.. . J. Wilkins {Chairman) Si8ned- D.R Stead ITrea5urer)
CHARITY COMMISSION Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho trustee members of Bearsted & Thurnham King George V Memorial Hall On accounts for the year endéd 31° March 2024 Charity no (rf any) 0302679 on pages I report to the trustees on my examinab'on of the 8¢counts of the above harty llh8 Trust.) for the year ended 3110312024. Re8pon$ibilities and basis of report As the ¢harrty's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acl"l. I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the appli¢able Directions given ty the Chanty Commi58ion under section 145{5)(bl of the Act. Independent •xamine¢s statement I have completed my examination. I confirm that no material matters hav8 come to my attention in Connection wrth the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with $8Ction 130 of the Charities Act.. or the accounts did not accord with the accounting records,. or the accounts did not comply wrth the applicab requirements conceming the fomi and content of accounts set out in the Charrties {Accounts and Reports} Regulalions 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have c(Kre across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: 28th June 2024 Name: Lynne Graves Relevant profe¥slonal qualfflcatlon{sl or body {rfany): A.C.C.A (Profj. A.A.T. Address: Encompass Accounting Limited, Kent space Surte 2026, Revenge Road Chatham. Kent, ME5 8UD
Section B Disclosure Onty complete if the examiner needs to highlight material matters of concern {see CC32. Independent examinats.on of chaTty account$'. direction$ and gUKlance for examiners). Glve here brief detalls of any item$ that the examiner wishes to di3close.